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SPS-01873 Insurance Inspections for the Scottish Prison Service

Scottish Prison Service

This public procurement record has 3 releases in its history.

Award

15 Oct 2026 at 10:33

Award Notice
Tender

16 Jul 2026 at 14:57

Tender Notice
Planning

16 Sep 2025 at 15:15

Planning Notice
Summary of the contracting process

The Scottish Prison Service bought statutory inspection services for lifting equipment, pressure systems and associated plant across its estate. Inspections are to be carried out by a competent person or inspection engineer, in line with applicable requirements including pressure equipment and safety rules, lifting operations, work equipment and hazardous-substance controls. The work covers 19 Scottish Prison Service locations: 14 prisons, two community custody units, the Scottish Prison Service College, the Fauldhouse central store and training facility, and its One Lochside administrative headquarters in Edinburgh. The procurement is for specialist engineering inspection services, rather than the supply of insurance policies; the insurance requirements are relevant to suppliers’ eligibility and risk cover.

The procurement was run as an open procedure and is recorded as complete, with an active award and active contract. Ashdale Engineering UK Ltd was selected for the single contract, which was signed on 1 October 2026 at a value of £183,725.64. The stated contract term is three years, with an option to extend for up to a further three years. Tenders were due by 19 August 2026. Evaluation weighted technical quality at 40% and price at 60%. Seven bids were recorded, including four from SMEs; all were submitted electronically. The contract covers the Scottish Prison Service’s inspection requirement across its listed establishments.

This requirement favours engineering inspection providers with the competence and technical experience to inspect lifting equipment, pressure systems and plant against the relevant statutory requirements and approved codes of practice. Suppliers need the capacity to deliver a coordinated inspection programme across a 19-site estate, including prisons, custody units, a college, a store and training facility, and headquarters. The stated insurance cover is professional indemnity of £1 million, employers’ liability of £5 million and public liability of £1 million. The award to an engineering supplier, alongside seven recorded bids, shows established supplier interest in this specialist service. Credibility for comparable Scottish Prison Service work depends on qualified inspection capability, suitable insurance and the operational reach to serve multiple establishments.

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Notice Information

Notice Title

SPS-01873 Insurance Inspections for the Scottish Prison Service

Notice Description

This Contract is for statutory Insurance inspections under the Pressure Equipment Regulations 1999 (PER), the Pressure Safety Systems Regulations 2000 (PSSR), pressure equipment (safety) regulations 2016, simple pressure (safety) regulations 2016, the Lifting Equipment and Lifting Operations Regulations 1998 (LOLER) and the Provision and Use of Work Equipment Regulations 1998 (PUWER) as well as any requirements under the control of substances hazardous to health 2002 (COSH 2002) as required under any current legislation.

Lot Information

Lot 1

The SPS has a wide range of Lifting Equipment, Pressure systems and Plant that are included within the scope of this Contract. This Contract will provide Statutory Inspections by a Competent person, or "Inspection Engineer" as defined in relevant legislation or approved code of practice pertaining to relevant plant, equipment, accessories etc. at each establishment. Inspections will be carried out at 19 sites: 14 Prison Establishments, 2 CCU's (Bella & Lillias) the SPS College (SPSC), a combined central store and training facility (Fauldhouse) and the administrative headquarters (One Lochside). Contract term 3 years with optional 3 year extension

Renewal: up to 3 years extension period

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059b77
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097327-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66000000 - Financial and insurance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£183,725 £100K-£500K

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
19 Aug 2026Expired
Future Notice Date
6 Oct 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

Ashdale Engineering UK Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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