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SPS-01873 Insurance Inspections for the Scottish Prison Service

Scottish Prison Service

This public procurement record has 2 releases in its history.

Tender

16 Jul 2026 at 14:57

Tender Notice
Planning

16 Sep 2025 at 15:15

Planning Notice
Summary of the contracting process

The Scottish Prison Service is procuring statutory insurance inspections for lifting equipment, pressure systems, plant and associated accessories. The work covers inspections required under the Pressure Equipment Regulations 1999, Pressure Safety Systems Regulations 2000, Pressure Equipment (Safety) Regulations 2016, Simple Pressure (Safety) Regulations 2016, LOLER, PUWER and COSHH 2002, together with current legislation. A competent person or inspection engineer must carry out the inspections at 19 Scottish Prison Service sites: 14 prison establishments, two community custody units at Bella and Lillias, the Scottish Prison Service College, the combined central store and training facility at Fauldhouse, and the administrative headquarters at One Lochside in Edinburgh. This is a specialist inspection and regulatory compliance service within financial and insurance services.

The procurement reached tender: the Scottish Prison Service invited offers through an open procedure, with electronic submission in English. The bid submission deadline was 19 August 2026 at 14:00, and bids were scheduled to be opened at the same time. The contract is for three years, with an optional extension of up to a further three years. Evaluation is based on 60% price and 40% technical quality. Bidders may not submit variants. The contract uses electronic ordering and electronic payment, with electronic invoicing allowed. The tender is covered by the Government Procurement Agreement. The buyer set the evaluation and award period to begin at the submission deadline.

This opportunity suits inspection bodies and engineering firms with demonstrable competence in statutory examination of lifting equipment, pressure systems, plant and related accessories across a distributed estate. Suppliers need the technical capability to interpret and apply the Pressure Equipment Regulations, Pressure Safety Systems Regulations, pressure equipment and simple pressure safety regulations, LOLER, PUWER and COSHH 2002, as well as other current legal requirements. They must be able to provide appropriately competent inspection personnel or inspection engineers and organise delivery across 19 Scottish Prison Service establishments, custody units, college, store and training facility, and headquarters. The buyer requires professional indemnity insurance of £1 million, employers’ liability insurance of £5 million and public liability insurance of £1 million. This is a multi-site, recurring inspection service requiring operational capacity and regulatory experience.

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Notice Information

Notice Title

SPS-01873 Insurance Inspections for the Scottish Prison Service

Notice Description

This Contract is for statutory Insurance inspections under the Pressure Equipment Regulations 1999 (PER), the Pressure Safety Systems Regulations 2000 (PSSR), pressure equipment (safety) regulations 2016, simple pressure (safety) regulations 2016, the Lifting Equipment and Lifting Operations Regulations 1998 (LOLER) and the Provision and Use of Work Equipment Regulations 1998 (PUWER) as well as any requirements under the control of substances hazardous to health 2002 (COSH 2002) as required under any current legislation.

Lot Information

Lot 1

The SPS has a wide range of Lifting Equipment, Pressure systems and Plant that are included within the scope of this Contract. This Contract will provide Statutory Inspections by a Competent person, or "Inspection Engineer" as defined in relevant legislation or approved code of practice pertaining to relevant plant, equipment, accessories etc. at each establishment. Inspections will be carried out at 19 sites: 14 Prison Establishments, 2 CCU's (Bella & Lillias) the SPS College (SPSC), a combined central store and training facility (Fauldhouse) and the administrative headquarters (One Lochside). Contract term 3 years with optional 3 year extension

Renewal: up to 3 years extension period

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059b77
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067340-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66000000 - Financial and insurance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20261 months ago
Submission Deadline
19 Aug 2026Expired
Future Notice Date
6 Oct 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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