Award

Kitchen Ventilation Systems and Communal Tumble Dryers Cleaning and Maintenance Services

WEST KENT HOUSING ASSOCIATION

This public procurement record has 1 release in its history.

Award

18 Sep 2025 at 08:10

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process managed by the West Kent Housing Association focused on securing services for the cleaning and maintenance of kitchen ventilation systems and communal tumble dryers. It falls under the public authority sub-central government category, based in Sevenoaks, UK. With an award and contract stage date on 18th September 2025, Bright Hygiene Management (London) Ltd was selected to supply these services. The contract commenced on 1st January 2026 and will run until 31st December 2030, with potential for extension. The procurement method used was direct, below the competition threshold, reflecting a strategic selection approach without open bidding processes. The total contract value is £87,936 GBP.

This contract offers significant opportunities for businesses specialising in industrial cleaning and maintenance, specifically those capable of adhering to BESA TR19 and NAADUK NAAD21 guidelines. Small and medium-sized enterprises (SMEs) with expertise in ventilation and laundry systems would be particularly well-positioned to leverage such opportunities for growth and to build a portfolio with public sector clients. Additionally, businesses that exhibit flexibility and innovation in providing effective solutions to cleaning challenges could further strengthen their market presence by engaging in similar contracts in the future.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Kitchen Ventilation Systems and Communal Tumble Dryers Cleaning and Maintenance Services

Notice Description

*This is for information only, as the contract has been awarded* The following services are to be provided to relevant properties owned and/or managed by West Kent Housing Association: Grease Extract Ventilation Cleaning: The cleaning programme comprises all grease extract ventilation canopies to be cleaned internally and externally, to include all filters, external surfaces of light diffusers and internal surfaces of filter housing area as accessible to arms reach from filter housing. The interior surfaces of the grease extract ducting will be cleaned of all dirt, dust and grease deposits from existing access panels and filter entry points, as accessible. All fan blades, housings and the remaining ducting to air will be thoroughly cleaned of all dirt, dust and grease deposits. This shall include any grilles or guards at the point of emission and any incidental fouling of adjacent roof, where access is provided. Systems are to be cleaned to BESA TR19 Grease and NAADUK NAAD21 industry guidelines. Laundry Extract Ventilation Cleaning: The cleaning programme comprises all accessible ductwork that emanates from industrial dryers, from the connection to the dryer through to the exhaust points. Any sections of ductwork that are inaccessible for cleaning are to be noted on the post service report with suitable remedial actions, such as exchanging sections of flexible ductwork, detailed. All fan blades, housings and the remaining ducting to air will be thoroughly cleaned of all dirt and dust grease deposits. This shall include any grilles or guards at the point of emission.. Systems are to be cleaned to BESA TR19 Air and NAADUK NAAD21 industry guidelines.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059cc2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057557-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£87,936 Under £100K

Notice Dates

Publication Date
18 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Sep 20255 months ago
Contract Period
1 Jan 2026 - 31 Dec 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST KENT HOUSING ASSOCIATION
Contact Name
Not specified
Contact Email
tenders@wkha.org.uk
Contact Phone
Not specified

Buyer Location

Locality
SEVENOAKS
Postcode
TN13 1AX
Post Town
Tonbridge
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Sevenoaks
Electoral Ward
Sevenoaks Town and St John's
Westminster Constituency
Sevenoaks

Supplier Information

Number of Suppliers
1
Supplier Name

BRIGHT HYGIENE MANAGEMENT (LONDON

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-059cc2-2025-09-18T09:10:42+01:00",
    "date": "2025-09-18T09:10:42+01:00",
    "ocid": "ocds-h6vhtk-059cc2",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-MPR-26278R",
            "name": "West Kent Housing Association",
            "identifier": {
                "scheme": "GB-MPR",
                "id": "26278R"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PWND-8621-RJPR"
                }
            ],
            "address": {
                "streetAddress": "101 London Road",
                "locality": "Sevenoaks",
                "postalCode": "TN13 1AX",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ46"
            },
            "contactPoint": {
                "email": "tenders@wkha.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-161252",
            "name": "Bright Hygiene Management (London) Ltd",
            "address": {
                "streetAddress": "Unit 7 Sabir Industrial Park, Cambridge Road",
                "locality": "Harlow",
                "postalCode": "CM20 2EU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH35"
            },
            "contactPoint": {
                "email": "info@brighthygiene.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-MPR-26278R",
        "name": "West Kent Housing Association"
    },
    "tender": {
        "id": "ocds-h6vhtk-059cc2",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Kitchen Ventilation Systems and Communal Tumble Dryers Cleaning and Maintenance Services",
        "description": "*This is for information only, as the contract has been awarded* The following services are to be provided to relevant properties owned and/or managed by West Kent Housing Association: Grease Extract Ventilation Cleaning: The cleaning programme comprises all grease extract ventilation canopies to be cleaned internally and externally, to include all filters, external surfaces of light diffusers and internal surfaces of filter housing area as accessible to arms reach from filter housing. The interior surfaces of the grease extract ducting will be cleaned of all dirt, dust and grease deposits from existing access panels and filter entry points, as accessible. All fan blades, housings and the remaining ducting to air will be thoroughly cleaned of all dirt, dust and grease deposits. This shall include any grilles or guards at the point of emission and any incidental fouling of adjacent roof, where access is provided. Systems are to be cleaned to BESA TR19 Grease and NAADUK NAAD21 industry guidelines. Laundry Extract Ventilation Cleaning: The cleaning programme comprises all accessible ductwork that emanates from industrial dryers, from the connection to the dryer through to the exhaust points. Any sections of ductwork that are inaccessible for cleaning are to be noted on the post service report with suitable remedial actions, such as exchanging sections of flexible ductwork, detailed. All fan blades, housings and the remaining ducting to air will be thoroughly cleaned of all dirt and dust grease deposits. This shall include any grilles or guards at the point of emission.. Systems are to be cleaned to BESA TR19 Air and NAADUK NAAD21 industry guidelines.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Below threshold - without competition",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-FTS-161252",
                    "name": "Bright Hygiene Management (London) Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "90910000",
                            "description": "Cleaning services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKJ4",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Kitchen Ventilation Systems and Communal Tumble Dryers Cleaning and Maintenance Services",
            "status": "active",
            "period": {
                "startDate": "2026-01-01T00:00:00Z",
                "endDate": "2030-12-31T23:59:59Z",
                "maxExtentDate": "2033-12-31T23:59:59Z"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Up to 3 one-year extensions in increments, or one single three-year extension, performance depending"
            },
            "value": {
                "amountGross": 87936,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2025-09-17T00:00:00+01:00",
            "documents": [
                {
                    "id": "057557-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/057557-2025",
                    "datePublished": "2025-09-18T09:10:42+01:00",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}