Notice Information
Notice Title
Pinner Wood School Cleaning Tender
Notice Description
Pinner Wood School is a primary school in Pinner, Middlesex in the London Borough of Harrow, with a student population of approximately 670 aged between 3 and 11 years of age. The school is supported by a team of 80 teaching and support staff. The current contract is with Interclean. The School is tendering its cleaning services and they are seeking a professional cleaning contractor to deliver an excellent level of service throughout the year. The contract is scheduled to commence on 1st April 2026, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the School's satisfaction and agreement on budgets and service levels. The estimated turnover for the entire five-year duration is approximately PS400,000 The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The School expects high standards of support and a strong working relationship with the selected bidder. The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. The school also expects the winning bidder to support the school by crediting the costs of the catering procurement in their first monthly invoice.
Lot Information
Lot 1
Renewal: The contract may be extended for up to two years based on satisfactory performance and mutual agreement
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-059d8d
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/057859-2025
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
90919300 - School cleaning services
Notice Value(s)
- Tender Value
- £400,000 £100K-£500K
- Lots Value
- £400,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 18 Sep 20255 months ago
- Submission Deadline
- 13 Oct 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 31 Mar 2026 - 31 Mar 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- PINNER WOOD SCHOOL
- Additional Buyers
- Contact Name
- Procurement Team
- Contact Email
- info@cohesionconsulting.co.uk
- Contact Phone
- +441892251001
Buyer Location
- Locality
- PINNER
- Postcode
- HA5 3RA
- Post Town
- Harrow
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ4 Kent
- Small Region (ITL 3)
- TLJ46 West Kent
- Delivery Location
- TLI London
-
- Local Authority
- Tunbridge Wells
- Electoral Ward
- Park
- Westminster Constituency
- Tunbridge Wells
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/057859-2025
18th September 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-059d8d-2025-09-18T16:29:22+01:00",
"date": "2025-09-18T16:29:22+01:00",
"ocid": "ocds-h6vhtk-059d8d",
"initiationType": "tender",
"parties": [
{
"id": "GB-UKPRN-131577",
"name": "Pinner Wood School",
"identifier": {
"scheme": "GB-UKPRN",
"id": "131577"
},
"address": {
"streetAddress": "Latimer Gardens",
"locality": "Pinner",
"postalCode": "HA5 3RA",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI74"
},
"contactPoint": {
"email": "info@cohesionconsulting.co.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-13682273",
"name": "Cohesion Consulting Ltd",
"identifier": {
"scheme": "GB-COH",
"id": "13682273"
},
"address": {
"streetAddress": "16 Mount Pleasant",
"locality": "TUNBRIDGE WELLS",
"postalCode": "TN1 1QU",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ46"
},
"contactPoint": {
"name": "Procurement Team",
"email": "info@cohesionconsulting.co.uk",
"telephone": "+441892251001"
},
"roles": [
"procuringEntity",
"processContactPoint"
],
"roleDetails": "Cohesion are managing the procurement on behalf of the school"
}
],
"buyer": {
"id": "GB-UKPRN-131577",
"name": "Pinner Wood School"
},
"tender": {
"id": "ocds-h6vhtk-059d8d",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Pinner Wood School Cleaning Tender",
"description": "Pinner Wood School is a primary school in Pinner, Middlesex in the London Borough of Harrow, with a student population of approximately 670 aged between 3 and 11 years of age. The school is supported by a team of 80 teaching and support staff. The current contract is with Interclean. The School is tendering its cleaning services and they are seeking a professional cleaning contractor to deliver an excellent level of service throughout the year. The contract is scheduled to commence on 1st April 2026, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the School's satisfaction and agreement on budgets and service levels. The estimated turnover for the entire five-year duration is approximately PS400,000 The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The School expects high standards of support and a strong working relationship with the selected bidder. The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. The school also expects the winning bidder to support the school by crediting the costs of the catering procurement in their first monthly invoice.",
"status": "active",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "90919300",
"description": "School cleaning services"
}
],
"deliveryAddresses": [
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 480000,
"amount": 400000,
"currency": "GBP"
},
"procurementMethod": "selective",
"procurementMethodDetails": "Competitive flexible procedure",
"procedure": {
"features": "All details are available in the draft ITT. There will be a two stage process used with an initial Selection Questionnaire, followed by an ITT stage where an anticipated four bidders will be selected to tender."
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"submissionMethodDetails": "www.in-tendhost.co.uk/cohesionconsulting/aspx/Home is where documents are available free of charge and SQ returns are uploaded via the portal",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"expressionOfInterestDeadline": "2025-10-13T13:00:00+01:00",
"enquiryPeriod": {
"endDate": "2025-10-13T13:00:00+01:00"
},
"awardPeriod": {
"endDate": "2026-01-14T23:59:59+00:00"
},
"lots": [
{
"id": "1",
"status": "active",
"value": {
"amountGross": 480000,
"amount": 400000,
"currency": "AED"
},
"awardCriteria": {
"weightingDescription": "65% quality, 35% cost and all details are shown in the ITT Documents.",
"criteria": [
{
"type": "price",
"name": "Simple description",
"description": "65% quality, 35% cost and all details are shown in the ITT Documents."
}
]
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2029-03-31T23:59:59+01:00",
"maxExtentDate": "2031-03-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The contract may be extended for up to two years based on satisfactory performance and mutual agreement"
}
}
],
"documents": [
{
"id": "future",
"documentType": "biddingDocuments",
"accessDetails": "https://in-tendhost.co.uk/cohesionconsulting/aspx/Home"
},
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "057859-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/057859-2025",
"datePublished": "2025-09-18T16:29:22+01:00",
"format": "text/html"
}
],
"contractTerms": {
"financialTerms": "As per government guidelines"
},
"riskDetails": "No risks identified"
},
"language": "en"
}