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ID 6120389 - DfC - Grounds Maintenance - Poleglass

Department for Communities

This public procurement record has 3 releases in its history.

Award

16 Dec 2025 at 14:05

UK7 - Contract Details Notice
Award

25 Nov 2025 at 11:05

UK6 - Contract Award Notice
Tender

19 Sep 2025 at 16:17

UK4 - Tender Notice
Summary of the contracting process

The Department for Communities (DfC) in Belfast is seeking a new contract for grounds maintenance services in the Poleglass area. Known as "ID 6120389 - DfC - Grounds Maintenance - Poleglass," this contract aims to tackle socio-economic challenges by maintaining approximately 70 acres of land to the highest standards. This open procurement process follows an open procedure method and is covered by the GPA. The new contract is slated to begin on 1st February 2026, lasting three years with an optional one-year extension, while the current contract with The Conservation Volunteers expires on 31st January 2026. This project is critical for sustainable community development and adheres to all relevant government legislation and regulations in Northern Ireland.

This tender presents numerous opportunities for businesses specializing in horticultural services, grounds maintenance, and other green area management services. Firms that excel in sustainable practices and are committed to reducing deprivation and anti-social activities will find this contract appealing. Additionally, the tender is structured to welcome SMEs and VCSEs, providing a competitive landscape for organisations aiming to contribute positively to community infrastructure. Successful participation could bolster a company's presence in public sector projects and expand its operational footprint within Northern Ireland, supplying crucial maintenance services for disadvantaged areas. Businesses that keep up with legal standards and best practices in grounds-maintenance are well-positioned to benefit from this procurement opportunity.

How relevant is this notice?

Notice Information

Notice Title

ID 6120389 - DfC - Grounds Maintenance - Poleglass

Notice Description

Belfast Regeneration Directorate (BRD), within the Department for Communities (DfC) is responsible for tackling deprivation and disadvantage in a way which is inclusive and responsive to community needs and its aim is to create sustainable communities. DfC currently owns approximately 70 acres of land in Poleglass which was surplus to requirements following the Poleglass housing development scheme in the 1980s. There are almost 2,000 houses in Poleglass and the level of private ownership is very low. Poleglass lies within the Colin Neighbourhood Area of West Belfast and is within 10% of the most disadvantaged wards in Northern Ireland. The area suffers from a wide range of socio-economic problems and a lack of community infrastructure which has contributed to a varied range of anti-social activity involving misuse of DfC land. To ensure that the Department for Communities (DfC) land at Poleglass is maintained effectively and to the highest standard and to demonstrate best practice in meeting all Government legislation, health and safety and sustainable practices, DfC currently have a contract with The Conservation Volunteers (TCV) for the provision of a Grounds Maintenance Service. This contract will expire on 31 Jan 2026 and the Dept. is seeking to tender for a new contract from 01 Feb 2026 for a period of 3 years with optional extension of 1 year. DfC reserves the right to review its operational responsibilities as changes to the area arise. The Contractor shall be fully consulted on the potential impact to its duties and responsibilities under the Contract. The area is approximately 70 acres and is located entirely in the Poleglass area which is sited in the Belfast City Council area. The specific areas included are: - Laurel Glen Stewartstown Glen Bogstown Glen Old Colin Woodland Land adjacent to St. Kieran's Primary School Land adjacent to Good Shepherd Primary School

Lot Information

Lot 1

Renewal: Following the initial contract period, there is a potential extension period of 1 year. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059e66
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083409-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

43 - Machinery for mining, quarrying, construction equipment

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

43300000 - Construction machinery and equipment

43325100 - Grounds-maintenance equipment

77300000 - Horticultural services

77310000 - Planting and maintenance services of green areas

77312000 - Weed-clearance services

77313000 - Parks maintenance services

77314000 - Grounds maintenance services

77314100 - Grassing services

Notice Value(s)

Tender Value
£528,000 £500K-£1M
Lots Value
£528,000 £500K-£1M
Awards Value
£728,000 £500K-£1M
Contracts Value
£728,000 £500K-£1M

Notice Dates

Publication Date
16 Dec 20258 months ago
Submission Deadline
21 Oct 2025Expired
Future Notice Date
Not specified
Award Date
20 Nov 20259 months ago
Contract Period
1 Feb 2026 - 31 Jan 2029 3-4 years
Recurrence
2030-02-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department for Communities
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT2 7EG
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

THE CONSERVATION VOLUNTEERS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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