Award

ID 6120389 - DfC - Grounds Maintenance - Poleglass

DEPARTMENT FOR COMMUNITIES

This public procurement record has 3 releases in its history.

Award

16 Dec 2025 at 14:05

Award

25 Nov 2025 at 11:05

Tender

19 Sep 2025 at 15:17

Summary of the contracting process

The Department for Communities (DfC) in Belfast is seeking a new contract for grounds maintenance services in the Poleglass area. Known as "ID 6120389 - DfC - Grounds Maintenance - Poleglass," this contract aims to tackle socio-economic challenges by maintaining approximately 70 acres of land to the highest standards. This open procurement process follows an open procedure method and is covered by the GPA. The new contract is slated to begin on 1st February 2026, lasting three years with an optional one-year extension, while the current contract with The Conservation Volunteers expires on 31st January 2026. This project is critical for sustainable community development and adheres to all relevant government legislation and regulations in Northern Ireland.

This tender presents numerous opportunities for businesses specializing in horticultural services, grounds maintenance, and other green area management services. Firms that excel in sustainable practices and are committed to reducing deprivation and anti-social activities will find this contract appealing. Additionally, the tender is structured to welcome SMEs and VCSEs, providing a competitive landscape for organisations aiming to contribute positively to community infrastructure. Successful participation could bolster a company's presence in public sector projects and expand its operational footprint within Northern Ireland, supplying crucial maintenance services for disadvantaged areas. Businesses that keep up with legal standards and best practices in grounds-maintenance are well-positioned to benefit from this procurement opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

ID 6120389 - DfC - Grounds Maintenance - Poleglass

Notice Description

Belfast Regeneration Directorate (BRD), within the Department for Communities (DfC) is responsible for tackling deprivation and disadvantage in a way which is inclusive and responsive to community needs and its aim is to create sustainable communities. DfC currently owns approximately 70 acres of land in Poleglass which was surplus to requirements following the Poleglass housing development scheme in the 1980s. There are almost 2,000 houses in Poleglass and the level of private ownership is very low. Poleglass lies within the Colin Neighbourhood Area of West Belfast and is within 10% of the most disadvantaged wards in Northern Ireland. The area suffers from a wide range of socio-economic problems and a lack of community infrastructure which has contributed to a varied range of anti-social activity involving misuse of DfC land. To ensure that the Department for Communities (DfC) land at Poleglass is maintained effectively and to the highest standard and to demonstrate best practice in meeting all Government legislation, health and safety and sustainable practices, DfC currently have a contract with The Conservation Volunteers (TCV) for the provision of a Grounds Maintenance Service. This contract will expire on 31 Jan 2026 and the Dept. is seeking to tender for a new contract from 01 Feb 2026 for a period of 3 years with optional extension of 1 year. DfC reserves the right to review its operational responsibilities as changes to the area arise. The Contractor shall be fully consulted on the potential impact to its duties and responsibilities under the Contract. The area is approximately 70 acres and is located entirely in the Poleglass area which is sited in the Belfast City Council area. The specific areas included are: - Laurel Glen Stewartstown Glen Bogstown Glen Old Colin Woodland Land adjacent to St. Kieran's Primary School Land adjacent to Good Shepherd Primary School

Lot Information

Lot 1

Renewal: Following the initial contract period, there is a potential extension period of 1 year. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059e66
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083409-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

43 - Machinery for mining, quarrying, construction equipment

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

43300000 - Construction machinery and equipment

43325100 - Grounds-maintenance equipment

77300000 - Horticultural services

77310000 - Planting and maintenance services of green areas

77312000 - Weed-clearance services

77313000 - Parks maintenance services

77314000 - Grounds maintenance services

77314100 - Grassing services

Notice Value(s)

Tender Value
£528,000 £500K-£1M
Lots Value
£528,000 £500K-£1M
Awards Value
£728,000 £500K-£1M
Contracts Value
£728,000 £500K-£1M

Notice Dates

Publication Date
16 Dec 20252 months ago
Submission Deadline
21 Oct 2025Expired
Future Notice Date
Not specified
Award Date
20 Nov 20253 months ago
Contract Period
1 Feb 2026 - 31 Jan 2029 3-4 years
Recurrence
2030-02-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR COMMUNITIES
Additional Buyers

CPD - SUPPLIES & SERVICES DIVISION

Contact Name
Not specified
Contact Email
ssd.admin.cpd@finance-ni.gov.uk, ssdadmin.cpd@finance-ni.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT2 7EG
Post Town
Northern Ireland
Country
Northern Ireland

Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland

Local Authority
Belfast
Electoral Ward
Sydenham
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
1
Supplier Name

THE CONSERVATION VOLUNTEERS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-059e66-2025-12-16T14:05:29Z",
    "date": "2025-12-16T14:05:29Z",
    "ocid": "ocds-h6vhtk-059e66",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXMQ-4585-LJVM",
            "name": "Department for Communities",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXMQ-4585-LJVM"
            },
            "address": {
                "streetAddress": "Level 8 Causeway Exchange, 1-7 Bedford Street",
                "locality": "Belfast",
                "postalCode": "BT2 7EG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSD.Admin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ],
                "url": "http://www.communities-ni.gov.uk"
            }
        },
        {
            "id": "GB-PPON-PVWG-8426-YWXV",
            "name": "CPD - Supplies & Services Division",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVWG-8426-YWXV"
            },
            "address": {
                "streetAddress": "Clare House, 303 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.",
            "details": {
                "url": "https://www.finance-ni.gov.uk/topics/procurement"
            }
        },
        {
            "id": "GB-COH-00976410",
            "name": "THE CONSERVATION VOLUNTEERS",
            "identifier": {
                "scheme": "GB-COH",
                "id": "00976410"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PJNC-1219-QBPG"
                }
            ],
            "address": {
                "streetAddress": "Gresley House",
                "locality": "Doncaster",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "information@tcv.org.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.tcv.org.uk",
                "scale": "large",
                "vcse": true,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        },
        {
            "id": "GB-PPON-PJNC-1219-QBPG",
            "name": "THE CONSERVATION VOLUNTEERS",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJNC-1219-QBPG"
            },
            "address": {
                "streetAddress": "Gresley House",
                "locality": "Doncaster",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "information@tcv.org.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.tcv.org.uk",
                "scale": "sme",
                "vcse": true,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXMQ-4585-LJVM",
        "name": "Department for Communities"
    },
    "tender": {
        "id": "ID 6120389",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "ID 6120389 - DfC - Grounds Maintenance - Poleglass",
        "description": "Belfast Regeneration Directorate (BRD), within the Department for Communities (DfC) is responsible for tackling deprivation and disadvantage in a way which is inclusive and responsive to community needs and its aim is to create sustainable communities. DfC currently owns approximately 70 acres of land in Poleglass which was surplus to requirements following the Poleglass housing development scheme in the 1980s. There are almost 2,000 houses in Poleglass and the level of private ownership is very low. Poleglass lies within the Colin Neighbourhood Area of West Belfast and is within 10% of the most disadvantaged wards in Northern Ireland. The area suffers from a wide range of socio-economic problems and a lack of community infrastructure which has contributed to a varied range of anti-social activity involving misuse of DfC land. To ensure that the Department for Communities (DfC) land at Poleglass is maintained effectively and to the highest standard and to demonstrate best practice in meeting all Government legislation, health and safety and sustainable practices, DfC currently have a contract with The Conservation Volunteers (TCV) for the provision of a Grounds Maintenance Service. This contract will expire on 31 Jan 2026 and the Dept. is seeking to tender for a new contract from 01 Feb 2026 for a period of 3 years with optional extension of 1 year. DfC reserves the right to review its operational responsibilities as changes to the area arise. The Contractor shall be fully consulted on the potential impact to its duties and responsibilities under the Contract. The area is approximately 70 acres and is located entirely in the Poleglass area which is sited in the Belfast City Council area. The specific areas included are: - Laurel Glen Stewartstown Glen Bogstown Glen Old Colin Woodland Land adjacent to St. Kieran's Primary School Land adjacent to Good Shepherd Primary School",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77310000",
                        "description": "Planting and maintenance services of green areas"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77300000",
                        "description": "Horticultural services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77312000",
                        "description": "Weed-clearance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77313000",
                        "description": "Parks maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314100",
                        "description": "Grassing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "43325100",
                        "description": "Grounds-maintenance equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "43300000",
                        "description": "Construction machinery and equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 660000,
            "amount": 528000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-10-21T15:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-10-10T15:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-11-18T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 660000,
                    "amount": 528000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Qualitative Criteria",
                            "description": "As per Tender documentation",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Quantitative Criteria",
                            "description": "As per Tender documentation",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As per Tender documentation"
                        },
                        {
                            "type": "technical",
                            "description": "As per Tender documentation"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-01T00:00:00+00:00",
                    "endDate": "2029-01-31T23:59:59+00:00",
                    "maxExtentDate": "2030-01-31T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Following the initial contract period, there is a potential extension period of 1 year. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "058234-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/058234-2025",
                "datePublished": "2025-09-19T16:17:35+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-02-01T23:59:59+00:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority."
        }
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "DfC - Grounds Maintenance - Poleglass",
            "status": "active",
            "date": "2025-11-20T00:00:00+00:00",
            "value": {
                "amountGross": 873600,
                "amount": 728000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-00976410",
                    "name": "THE CONSERVATION VOLUNTEERS"
                },
                {
                    "id": "GB-PPON-PJNC-1219-QBPG",
                    "name": "THE CONSERVATION VOLUNTEERS"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "77310000",
                            "description": "Planting and maintenance services of green areas"
                        },
                        {
                            "scheme": "CPV",
                            "id": "77314000",
                            "description": "Grounds maintenance services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "77300000",
                            "description": "Horticultural services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "77312000",
                            "description": "Weed-clearance services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "77313000",
                            "description": "Parks maintenance services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "77314100",
                            "description": "Grassing services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "43325100",
                            "description": "Grounds-maintenance equipment"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKN",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKN0",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2025-12-05T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-02-01T00:00:00+00:00",
                "endDate": "2029-01-31T23:59:59+00:00",
                "maxExtentDate": "2030-01-31T23:59:59+00:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Following the initial contract period, there is a potential extension period of 1 year. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "076771-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/076771-2025",
                    "datePublished": "2025-11-25T11:05:58Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2025-11-20T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-12-05T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "ID 6120389 - DfC - Grounds Maintenance - Poleglass",
            "status": "active",
            "period": {
                "startDate": "2026-02-01T00:00:00+00:00",
                "endDate": "2029-01-31T23:59:59+00:00",
                "maxExtentDate": "2030-01-31T23:59:59+00:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Following the initial contract period, there is a potential extension period of 1 year. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority."
            },
            "value": {
                "amountGross": 873600,
                "amount": 728000,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2025-12-08T00:00:00+00:00",
            "noAgreedMetricsRationale": "The value of this contract is below the relevant threshold of PS5 million including VAT and as such the reporting and publication of KPIs is not mandated.",
            "documents": [
                {
                    "id": "083409-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/083409-2025",
                    "datePublished": "2025-12-16T14:05:29Z",
                    "format": "text/html"
                }
            ]
        }
    ]
}