Planning

Clinical Engineering Services - Medical Devices

OXFORD HEALTH NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Planning

23 Sep 2025 at 14:11

UK3 - Planned Procurement Notice
Summary of the contracting process

The procurement process initiated by Oxford Health NHS Foundation Trust involves the provision of clinical engineering services to support the management of medical devices within the Trust. This planned tender is set under the open procurement method and invites below-threshold competition. It falls within the services category, specifically repair and maintenance services of medical and surgical equipment. The contract commences on 1st April 2026 and spans three years, with the possibility of extension to a total of five years. Located in Oxford, the tender involves servicing all medical equipment within the Trust's geographical boundaries. Important dates to note include the enquiry period ending on 28th November 2025 and the tender period conclusion on 19th December 2025, with electronic submission not allowed. The procurement is spearheaded by Oxford Health NHS Foundation Trust, a public authority central government entity, headquartered at Littlemore Mental Health Centre, Oxford.

This tender presents significant growth opportunities for businesses specialising in medical devices and clinical engineering services, particularly those skilled in repair, maintenance, and asset management. Firms equipped to prepare, service, and repair medical devices, as well as provide advisory support aligning with NHS guidelines, will find this procurement advantageous. Suitability criteria encourage participation from SMEs and VCSEs, highlighting the inclusion of small business enterprises and voluntary community sectors. Enhanced DBS checks are required for engineers servicing devices on-site. Companies with the capability to operate within Oxfordshire are invited to leverage this opportunity to forge strong ties with the healthcare sector, thereby enhancing their operational portfolio and augmenting their market presence.

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Notice Information

Notice Title

Clinical Engineering Services - Medical Devices

Notice Description

This notice is to alert the market that the Authority has a requirement for the provision of : a clinical engineering service to support our management of medical devices across Oxford Health NHS Foundation Trust (OHFT). The contract will start from 1st April 2026 and initially run for 3 years with the option for OHFT to extend by a maximum of a further 2 years (5 years in total) The key components of the contract include: * managing the master asset list, * preparing new devices for use in services, * servicing all medical devices at least annually in line with warranties and manufacturing requirements, * responding to issues with devices from clinical teams and completing repairs with devices, * providing OHFT with advice as requested, which will include support with identifying new devices/models, input into clinical evaluations and an annual age/condition analysis of all devices in August of each year to support life cycle planning. We expect the contractor to work within all national and NHS guidelines, regulations and requirements that relate to medical devices. As well as company with all information governance requirements for the NHS.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a051
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/058958-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50420000 - Repair and maintenance services of medical and surgical equipment

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20255 months ago
Submission Deadline
19 Dec 2025Expired
Future Notice Date
3 Nov 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OXFORD HEALTH NHS FOUNDATION TRUST
Contact Name
Susannah Smith
Contact Email
susannah.smith@oxfordhealth.nhs.uk
Contact Phone
07350 422514

Buyer Location

Locality
OXFORD
Postcode
OX4 4XN
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
Oxford
Electoral Ward
Littlemore
Westminster Constituency
Oxford East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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