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Decorating Supplies and Works

YPO

This public procurement record has 2 releases in its history.

Tender

14 Sep 2026 at 13:41

UK4 - Tender Notice
Planning

23 Sep 2025 at 15:42

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Yorkshire Purchasing Organisation is establishing a three-lot framework for public sector decorating supplies and services across the UK. Lot 1 covers paint, coatings, primers, undercoats, woodcare, masonry products, consumables and accessories supplied through decorator centres and trade counters, with possible colour matching, tinting, technical advice and account management. Lot 2 covers tenant paint packs and voucher schemes, including fulfilment, customer support, administration and reporting. Lot 3 covers internal and external decorating for residential, commercial, community, educational, healthcare and other public buildings, including planned, cyclical, responsive, void-property and project works. The framework supports property maintenance, refurbishment, tenant engagement and asset management. It can be used by YPO and eligible UK public sector authorities, including councils, schools, NHS bodies, emergency services, central government, charities and social landlords.

The procurement reached tender: suppliers were invited to submit offers through an open procedure, with electronic submission allowed in English. It is a framework agreement for up to seven suppliers, with call-offs made either without competition or through competitive selection. Enquiries had to be submitted by 29 September 2026 at 14:00, and tenders by 12 October 2026 at 14:00. The expected award date is 6 November 2026. Each lot has a contract period from 26 November 2026 to 25 November 2030. Lot 1, Lot 2 and Lot 3 each have an estimated gross value of £24,000,000. Evaluation for every lot is weighted 40% price, 20% quality, 20% delivery and customer service, and 20% sustainability and social value. A successful supplier pays a 1.5% fee of the award value.

This opportunity suits paint manufacturers, wholesalers, trade-counter operators, tenant-support solution providers and established decorating contractors. Lot 1 favours suppliers with a reliable national network of decorator centres or trade counters, broad product ranges, stock availability, colour matching and tinting, technical support and account-management capability; it is identified as suitable for SMEs. Lot 2 requires the ability to run accessible paint-pack or voucher schemes, including ordering channels, voucher issuance and redemption, fulfilment, customer service, administration, management information and reporting. Lot 3 suits contractors with qualified decorators and specialist finishers, suitable labour, plant, equipment, supervision and quality-assurance systems. They must be able to work in occupied or sensitive settings, manage safeguarding, health and safety, resident engagement and disruption, and provide responsive, competent workmanship. All lots require credible delivery, customer service, sustainability and social-value approaches.

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Notice Information

Notice Title

Decorating Supplies and Works

Notice Description

This procurement establishes a multi-lot framework agreement for the supply of paint supplies, tenant paint pack and voucher solutions, and decorating services for use by public sector organisations. The framework is designed to provide a compliant and flexible route to market for high-quality decorating products and services, supporting property maintenance, refurbishment, tenant engagement, and asset management activities across residential, commercial, educational, healthcare, and other public sector environments. Lot 1: Paint Supplies Provision of paint products, coatings, decorating materials, consumables, and associated accessories through a national network of decorator centres and trade counters. Services may include colour matching, tinting, technical support, product advice, account management, and other value-added services to support public sector maintenance, refurbishment, and decorating requirements. Lot 2: Decorating Solutions for Tenants Provision of tenant paint pack and voucher schemes, including product supply, voucher issuance and redemption, fulfilment, customer support, scheme administration, and management information reporting. The Lot is intended to provide contracting authorities with flexible solutions to support tenant decorating initiatives and property maintenance programmes. Lot 3: Decorating Services Provision of internal and external decorating services across residential, commercial, community, educational, healthcare, and other public sector properties. The scope includes planned, cyclical, responsive, void property, and project-based decorating works, together with all associated labour, materials, equipment, supervision, and quality assurance activities. Services may be delivered within occupied and sensitive environments and are required to support the maintenance, refurbishment, and asset management objectives of contracting authorities.

Lot Information

Decorating Supplies

This Lot is for the supply of trade and retail paint products and associated decorating materials through a network of decorator centres and trade counters. The scope includes, but is not limited to, emulsion paints, specialist coatings, primers, undercoats, woodcare products, masonry paints, decorating consumables, and associated accessories. Suppliers will be required to provide access to products through an established network of national locations, supported by services such as product advice, colour matching, tinting services, technical support, and account management where available. Suppliers should be able to support the requirements of a range of public sector customers including social housing providers, local authorities, education establishments, healthcare organisations, and other public bodies.

Decorating Solutions for Tenants

This Lot is for the provision and management of tenant paint pack and voucher schemes that enable tenants to access decorating products to maintain and improve their homes. The scope includes the supply of paint packs, voucher-based solutions, or a combination of both, supported by appropriate administration, fulfilment, customer service, and reporting arrangements. Suppliers should offer flexible solutions that enable Contracting Authorities to establish, manage, and monitor schemes effectively while providing a simple and accessible experience for tenants. Services may include voucher issuance and redemption, tenant ordering channels, product selection and fulfilment, scheme management tools, management information reporting, customer support, and associated account management services.

Decorating Works

This Lot is for the delivery of internal and external decorating services across residential, commercial, community, educational, healthcare, and other public sector properties. The scope includes planned, cyclical, responsive, void property, and project-based decorating works, together with all associated labour, plant, equipment, materials, supervision, and quality assurance activities required to complete the works. Services may be delivered in occupied and sensitive environments and therefore require effective resident engagement, safeguarding arrangements, health and safety management, and measures to minimise disruption. Suppliers appointed to this Lot will be expected to deliver high-quality workmanship, maintain appropriate workforce competencies, and provide reliable and responsive services that support the asset management and maintenance objectives of contracting authorities.

Planning Information

YPO invites suppliers, manufacturers, and distributors to participate in a market engagement questionnaire. Prospective providers wishing to participate should in the first instance email Louise Hardcastle, YPO's buyer for this framework, at construction@ypo.co.uk with the subject heading "1306 Decorative Paints" by close of business on 30 September 2025 and a link to the questionnaire will be sent to you. Feedback will inform the design of the framework, both renewal of existing lots and potential new lots.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a05d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086880-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

CPV Codes

44111400 - Paints and wallcoverings

44800000 - Paints, varnishes and mastics

45440000 - Painting and glazing work

45451000 - Decoration work

Notice Value(s)

Tender Value
£24,000,000 £10M-£100M
Lots Value
£24,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Sep 20261 weeks ago
Submission Deadline
12 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
26 Nov 2026 - 25 Nov 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WAKEFIELD
Postcode
WF2 0XE
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
Not specified
Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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