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End to End Rail Transport System

Transport for Wales Rail Limited (Utility Buyer)

This public procurement record has 3 releases in its history.

Award

21 Aug 2026 at 09:35

UK7 - Contract Details Notice
Award

07 Oct 2025 at 11:41

UK6 - Contract Award Notice
Award

23 Sep 2025 at 16:33

UK5 - Transparency Notice
Summary of the contracting process

Transport for Wales Rail Limited is procuring an end-to-end rail transport system to support its rail operations. The requirement is a web-based management platform covering planning, allocation, delivery, payment processing and performance reporting. It also includes timetable construction, scheduling, automated document provision, mobile companion applications and vehicle tracking. This is a software and information-systems requirement, suited to suppliers providing integrated rail-transport technology rather than standalone consultancy or general software. The system is to be delivered for use in the United Kingdom. The buyer is a utility organisation based in Pontypridd, Wales, and the requirement covers one complete package rather than separate service lots.

The procurement is complete and was made by direct award because the buyer considered the required proprietary technology uniquely available from one supplier, with continuity and compatibility requirements preventing effective competition. Travelnet Systems Ltd was awarded the contract on 15 September 2025. The award value is £600,000 excluding VAT, or £720,000 including VAT, for the period from 1 February 2026 to 1 February 2028. The signed contract, dated 20 August 2026, is valued at £1,028,936 excluding VAT, or £1,234,723.20 including VAT. Its contractual period runs from 1 November 2026 to 31 October 2028, with a maximum extension date of 31 October 2030. The contract includes two one-year extension options and options for system variations. Evaluation was based on the direct-award technical rationale rather than a competitive tender.

This procurement demonstrates demand from a rail operator for a single integrated platform linking operational planning, allocation, delivery, payment, reporting and vehicle tracking. A credible future supplier would need proven rail-sector or transport-operations software, including timetable construction, scheduling and resource allocation, together with reliable web-based delivery. Mobile applications, automated documentation and performance reporting are also core capabilities, so suppliers should be able to provide a connected system rather than isolated modules. Evidence of proprietary technology, strong interoperability and continuity arrangements would be important where the buyer requires compatibility with existing operations. The selected supplier was an SME, showing that a specialist technology business can meet the requirement when it can demonstrate the necessary product capability, operational resilience and implementation expertise.

How relevant is this notice?

Notice Information

Notice Title

End to End Rail Transport System

Notice Description

Direct award for the end to end rail transport system. TfW have identified the need for a robust, web-based end-to-end management system to support planning, allocation, delivery, payment processing, and performance reporting. The software will also include timetable construction, scheduling, automated documentation provision, mobile companion applications, and vehicle tracking.

Procurement Information

A direct award is justified due to the absence of competition for technical reasons. Specifically, the required solution involves proprietary technology that is uniquely available from a single supplier. No other provider can deliver a comparable product or service that meets the technical specifications and operational requirements of the project. This exclusivity is essential to ensure continuity, compatibility, and the successful delivery of outcomes.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a077
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079751-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£600,000 £500K-£1M
Contracts Value
£1,028,936 £1M-£10M

Notice Dates

Publication Date
21 Aug 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 Sep 202511 months ago
Contract Period
1 Nov 2026 - 31 Oct 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for Wales Rail Limited (Utility Buyer)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 4TH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Supplier Information

Number of Suppliers
1
Supplier Name

Travelnet Systems Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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