Planning

RFI for Replacement and Maintenance of NI Water site electronic access system

NORTHERN IRELAND WATER

This public procurement record has 2 releases in its history.

PlanningUpdate

25 Sep 2025 at 11:37

UK2 - Preliminary Market Engagement Notice
Planning

24 Sep 2025 at 12:23

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process initiated by Northern Ireland Water concerns the Replacement and Maintenance of NI Water site electronic access systems. This endeavour falls under the surveillance and security systems category, encompassing goods such as security equipment and alarm systems. As part of the planning stage, potential suppliers are invited to express interest in a Request for Information (RFI) with a due date of 14th October 2025. The process includes market engagement activities, with anticipated supplier meetings on the 5th and 6th November 2025. Located in Belfast, Northern Ireland Water operates within the framework of Northern Irish devolved regulations, presenting an opportunity to cater to a regional public authority in the utilities sector.

This tender offers substantial business growth opportunities, particularly for firms specialising in electronic security systems, maintenance, and repair services. Small and medium-sized enterprises (SMEs) are encouraged to participate, given the suitability assessment for SMEs and the broad geographical scope covering Northern Ireland. With a contract period starting in 2029 and potential renewals planned, businesses can leverage sustained service provision commitments. Companies capable of providing comprehensive solutions including ongoing maintenance, like-for-like replacements, and spare parts supply would be well-positioned to compete effectively in this procurement process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

RFI for Replacement and Maintenance of NI Water site electronic access system

Notice Description

RFI for Replacement and Maintenance of NI Water site electronic access system. The replacement electronic access system will be required to be rolled out across a number of NI Water's sites. Any successful supplier should be able to provide services over the full geographical coverage of Northern Ireland. This will include the ongoing maintenance, repair, like for like replacement and supply of spare parts over the period of the contract. At present NI Water are seeking to ascertain an initial interest and capability within the market and we may seek to carry out further market engagement including potential supplier meetings, product trials and a tender competition. Please contact sourcing@niwater.com FAO Maria Bunting-McGeown for a copy of the RFI.

Planning Information

Please email sourcing@niwater.com FAO Maria Bunting-McGeown for a copy of the RFI. NI Water may issue invitations to meetings to discuss your response further. It is anticipated that these may take place on 05th and 06th November 2025; further information will be provided nearer the time.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a10b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/059654-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

CPV Codes

35120000 - Surveillance and security systems and devices

35121000 - Security equipment

35121700 - Alarm systems

35125000 - Surveillance system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 20283 years to go
Award Date
Not specified
Contract Period
1 Jan 2029 - 1 Jan 2032 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTHERN IRELAND WATER
Contact Name
Not specified
Contact Email
sourcing@niwater.com
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT14 6TE
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Chichester Park
Westminster Constituency
Belfast North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05a10b-2025-09-25T12:37:03+01:00",
    "date": "2025-09-25T12:37:03+01:00",
    "ocid": "ocds-h6vhtk-05a10b",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PCZH-7295-JJTZ",
            "name": "Northern Ireland Water",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PCZH-7295-JJTZ"
            },
            "address": {
                "streetAddress": "Westland House, 40 Old Westland Rd, Belfast",
                "locality": "Belfast",
                "postalCode": "BT14 6TE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "sourcing@niwater.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-NIR",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PCZH-7295-JJTZ",
        "name": "Northern Ireland Water"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Please email sourcing@niwater.com FAO Maria Bunting-McGeown for a copy of the RFI. NI Water may issue invitations to meetings to discuss your response further. It is anticipated that these may take place on 05th and 06th November 2025; further information will be provided nearer the time.",
                "dueDate": "2025-10-14T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "059247-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/059247-2025",
                "datePublished": "2025-09-24T13:23:50+01:00",
                "format": "text/html"
            },
            {
                "id": "059654-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/059654-2025",
                "datePublished": "2025-09-25T12:37:03+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-05a10b",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "RFI for Replacement and Maintenance of NI Water site electronic access system",
        "description": "RFI for Replacement and Maintenance of NI Water site electronic access system. The replacement electronic access system will be required to be rolled out across a number of NI Water's sites. Any successful supplier should be able to provide services over the full geographical coverage of Northern Ireland. This will include the ongoing maintenance, repair, like for like replacement and supply of spare parts over the period of the contract. At present NI Water are seeking to ascertain an initial interest and capability within the market and we may seek to carry out further market engagement including potential supplier meetings, product trials and a tender competition. Please contact sourcing@niwater.com FAO Maria Bunting-McGeown for a copy of the RFI.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "35120000",
                        "description": "Surveillance and security systems and devices"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35121000",
                        "description": "Security equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35125000",
                        "description": "Surveillance system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35121700",
                        "description": "Alarm systems"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "goods",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": false,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2029-01-01T00:00:00+00:00",
                    "endDate": "2032-01-01T23:59:59+00:00",
                    "maxExtentDate": "2034-01-01T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2028-10-01T23:59:59+01:00"
        },
        "status": "planning",
        "amendments": [
            {
                "id": "059654-2025",
                "description": "Original deadline for submission of RFI was 21st October 2025. This should have been 14th October 2025 and has now been updated."
            }
        ]
    },
    "language": "en"
}