HBC NB Hastings Leisure Management Services (ESPH749)

{
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    "id": "ocds-h6vhtk-05a12f-2026-06-19T11:55:05+01:00",
    "date": "2026-06-19T11:55:05+01:00",
    "ocid": "ocds-h6vhtk-05a12f",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PCYQ-9369-PMNV",
            "name": "Hastings Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PCYQ-9369-PMNV"
            },
            "address": {
                "streetAddress": "Muriel Matters House",
                "locality": "Hastings",
                "postalCode": "TN34 3UY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ22"
            },
            "contactPoint": {
                "email": "procurement@hastings.gov.uk"
            },
            "roles": [
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            "details": {
                "url": "http://www.hastings.gov.uk",
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    "buyer": {
        "id": "GB-PPON-PCYQ-9369-PMNV",
        "name": "Hastings Borough Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Council are at an early stage in development of its proposals for the Leisure Management Contract and seeks input from the market as to what might be the most advantageous way of packaging and scoping this future procurement opportunity. Prior to undertaking the formal procurement process, which is currently targeted for commencement in December 2025, the Council is seeking to undertake a preliminary market engagement exercise to review in summary: i. Delivery of further external activities ii. Contract length iii. Views on procurement route iv. Potential risk allocation v. Potential investment schemes and funding options vi. Views on Agency Model and how this might be explored through the tender process vii. Views on potential variant bids The Council wishes to engage with experienced leisure facility operators and service providers to inform the upcoming procurement process. The Council wishes to understand the current issues and opportunities facing the market in the delivery of these services. The Council has issued a questionnaire for interested operators to complete and is available at the Council procurement portal here: https://in-tendhost.co.uk/esph/aspx/Home The deadline for submitting preliminary market engagement questionnaires is Friday 9th October 2025.",
                "dueDate": "2025-10-09T23:59:59+01:00",
                "status": "scheduled"
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        ],
        "documents": [
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                "id": "059305-2025",
                "documentType": "marketEngagementNotice",
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                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/059305-2025",
                "datePublished": "2025-09-24T14:35:03+01:00",
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    "tender": {
        "id": "ESPH749",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "HBC NB Hastings Leisure Management Services (ESPH749)",
        "description": "Hastings Borough Council is committed to securing Summerfields Leisure Centre, Falaise Gym, and White Rock Gardens for the long-term, creating a sustainable and vibrant future for leisure facilities, sport, physical activity, and active wellbeing services in Hastings. The Council's Leisure Management Contract is for the management of the three facilities. The Council aim to enhance the leisure offer, improving health and wellbeing by reaching more people, encouraging participation from those who are less active. The Council will explore an exciting opportunity to extend the contract to include an additional space within White Rock Gardens unlocking potential for new investment to complement and enrich the leisure experience. The Council are seeking a partner who shares our ambition to transform user experiences, promote active lifestyles, and deliver best value while reducing environmental impact, creating a modern, accessible, and financially resilient leisure service that truly reflects the pride and potential of Hastings. The contract will be for a duration of ten years with the option to extend for a further two periods of up to five years each. The contract will be based on a traditional, Sport England contracting model. The Council reserve the right to transition to an agency contract model during the contract term in agreement with the Supplier. Variant bids are included in this tender. Tenderers are required to submit a tender for each variant: - Initial Tender Base Bid: includes capital investment proposal(s) which are to be funded by the supplier. - Mandatory Variant Bid 1: as Base Bid with Council funded facility investment. - Mandatory Variant Bid 2: As Base Bid with Council / Lawn Tennis Association funded padel board / Tennis Facility. Service start date is 1 October 2027. Contract start date is estimated 1 April 2027 to allow for a sufficient mobilisation period. To aid Suppliers in deciding whether to submit a Stage 1 response, the Council has set out the award criteria for Stage 2 tenders. However, Suppliers should note that the Council reserves the right to refine the award criteria during the Procurement Process, in accordance with section 24 of the Procurement Act 2023. The Council expects to confirm details of the additional funding, delivery arrangements, and operational management of the facility during the clarification period of Stage 1 of the tender procedure or with the final solution reflected in the tender requirement for Stage 2 of the tender procedure. The Council have right to award on the basis of initial tender's bids, in this case the highest rank bidder becomes the preferred bidder and the Council will proceed with the award process and notices without negotiations and/or material amendments.",
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                "additionalClassifications": [
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                        "scheme": "CPV",
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                        "description": "Recreational, cultural and sporting services"
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                        "region": "UKJ22",
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                        "countryName": "United Kingdom"
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        "mainProcurementCategory": "services",
        "specialRegime": [
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                "suitability": {
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                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2037-03-31T23:59:59+01:00",
                    "maxExtentDate": "2047-03-31T23:59:59+01:00"
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                "status": "active",
                "value": {
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                    "amount": 40000000,
                    "currency": "AED"
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                "awardCriteria": {
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                            "type": "quality",
                            "name": "Contract and Risk Management",
                            "numbers": [
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                                    "number": 5,
                                    "weight": "percentageExact"
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                            "numbers": [
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                                    "number": 10,
                                    "weight": "percentageExact"
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                        {
                            "type": "quality",
                            "name": "Asset Management",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
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                        },
                        {
                            "type": "quality",
                            "name": "Staffing, Training and Development",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
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                        },
                        {
                            "type": "quality",
                            "name": "Service Quality and Performance Monitoring",
                            "numbers": [
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                                    "weight": "percentageExact"
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                        {
                            "type": "quality",
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                            "name": "Sustainability",
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                "hasRenewal": true,
                "renewal": {
                    "description": "Option for two separate extensions of up to five years each."
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        "communication": {
            "futureNoticeDate": "2025-12-01T23:59:59+00:00"
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        "status": "active",
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        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The Authority is using a Competitive Flexible Procedure, (Section 20 PA23). A staged procedure has been devised consisting of up to two stages. Stage One of the process comprises a combined Procurement Specific Questionnaire (PSQ) and Invitation to Submit Initial Tender (ITT). The Authority will assess the Initial Tenders and reserves the right, at its sole discretion and subject to receiving a satisfactory Initial Tender Base Bid in response to the ITT, to award the Contract at this stage. Notwithstanding the Authority's right to award the Contract, on the basis of an Initial Tender Base Bid, following assessment of Initial Tenders the Authority may consider that negotiation is necessary in order for the Authority to receive the best and most comprehensive proposals from the Bidders. If this is the case a maximum of three Eligible Bidders will be progressed to Stage Two. If there are fewer than three Eligible Bidders the Authority reserves the right to proceed with any number less than that. Pursuant to Section 24 PA2023, the Authority reserves the right to refine the award criterion for this procurement, as set out in the ITT, as part of this competitive flexible procedure, and this may include refining the indication of the relative importance of the award criteria. The Authority may also modify the procurement in accordance with the provisions of Section 31 PA 2023. The Council reserves the right to amend and / or refine the evaluation criteria or methodology during the tendering process for stage 2. The Council reserves the right to amend the price scoring model for the Revised Tender Stage 2 in the event that the Mandatory Variant Bid option is selected as the basis of the Revised Tender Stage2 requirements. The Council have right to award on the basis of initial tender's bids, in this case the highest rank bidder becomes the preferred bidder and the Council will proceed with the award process and notices without negotiations and/or material amendments. In the event of a single bid being received at initial tender stage the Council have the right to award the contract on any basis (variant)."
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