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HBC NB Hastings Leisure Management Services (ESPH749)

Hastings Borough Council

This public procurement record has 2 releases in its history.

Tender

19 Jun 2026 at 11:55

UK4 - Tender Notice
Planning

24 Sep 2025 at 14:35

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Hastings Borough Council has announced an active tender for the provision of Hastings Leisure Management Services, under the tender ID ESPH749, with a total estimated contract value of £48,000,000 GBP. The tender encompasses the management of Summerfields Leisure Centre, Falaise Gym, and White Rock Gardens in Hastings, aiming to enhance leisure offerings and promote active lifestyles. This opportunity falls under the industry category of Recreational, Cultural, and Sporting Services and follows an open, competitive flexible procedure. The procurement method allows for variant bids, inviting firms to propose innovative solutions. The tender process is currently in the initial tender stage with submissions required by September 14, 2026, and service commencement slated for October 1, 2027.

The leisure management contract presents significant opportunities for businesses specializing in sports and recreational facility management. With a contract duration extending up to 20 years, including extension options, it offers a stable revenue stream for operators aiming to expand their footprint in the UK's leisure sector. Firms with expertise in delivering modern, sustainable, and financially resilient leisure services are encouraged to participate. This tender is particularly suited for companies that can propose robust investment plans and demonstrate a commitment to environmental stewardship, customer service excellence, and active community engagement. Engaging in this procurement could position a business as a key player in enhancing Hastings's leisure landscape.

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Notice Information

Notice Title

HBC NB Hastings Leisure Management Services (ESPH749)

Notice Description

Hastings Borough Council is committed to securing Summerfields Leisure Centre, Falaise Gym, and White Rock Gardens for the long-term, creating a sustainable and vibrant future for leisure facilities, sport, physical activity, and active wellbeing services in Hastings. The Council's Leisure Management Contract is for the management of the three facilities. The Council aim to enhance the leisure offer, improving health and wellbeing by reaching more people, encouraging participation from those who are less active. The Council will explore an exciting opportunity to extend the contract to include an additional space within White Rock Gardens unlocking potential for new investment to complement and enrich the leisure experience. The Council are seeking a partner who shares our ambition to transform user experiences, promote active lifestyles, and deliver best value while reducing environmental impact, creating a modern, accessible, and financially resilient leisure service that truly reflects the pride and potential of Hastings. The contract will be for a duration of ten years with the option to extend for a further two periods of up to five years each. The contract will be based on a traditional, Sport England contracting model. The Council reserve the right to transition to an agency contract model during the contract term in agreement with the Supplier. Variant bids are included in this tender. Tenderers are required to submit a tender for each variant: - Initial Tender Base Bid: includes capital investment proposal(s) which are to be funded by the supplier. - Mandatory Variant Bid 1: as Base Bid with Council funded facility investment. - Mandatory Variant Bid 2: As Base Bid with Council / Lawn Tennis Association funded padel board / Tennis Facility. Service start date is 1 October 2027. Contract start date is estimated 1 April 2027 to allow for a sufficient mobilisation period. To aid Suppliers in deciding whether to submit a Stage 1 response, the Council has set out the award criteria for Stage 2 tenders. However, Suppliers should note that the Council reserves the right to refine the award criteria during the Procurement Process, in accordance with section 24 of the Procurement Act 2023. The Council expects to confirm details of the additional funding, delivery arrangements, and operational management of the facility during the clarification period of Stage 1 of the tender procedure or with the final solution reflected in the tender requirement for Stage 2 of the tender procedure. The Council have right to award on the basis of initial tender's bids, in this case the highest rank bidder becomes the preferred bidder and the Council will proceed with the award process and notices without negotiations and/or material amendments.

Lot Information

Lot 1

Renewal: Option for two separate extensions of up to five years each.

Planning Information

The Council are at an early stage in development of its proposals for the Leisure Management Contract and seeks input from the market as to what might be the most advantageous way of packaging and scoping this future procurement opportunity. Prior to undertaking the formal procurement process, which is currently targeted for commencement in December 2025, the Council is seeking to undertake a preliminary market engagement exercise to review in summary: i. Delivery of further external activities ii. Contract length iii. Views on procurement route iv. Potential risk allocation v. Potential investment schemes and funding options vi. Views on Agency Model and how this might be explored through the tender process vii. Views on potential variant bids The Council wishes to engage with experienced leisure facility operators and service providers to inform the upcoming procurement process. The Council wishes to understand the current issues and opportunities facing the market in the delivery of these services. The Council has issued a questionnaire for interested operators to complete and is available at the Council procurement portal here: https://in-tendhost.co.uk/esph/aspx/Home The deadline for submitting preliminary market engagement questionnaires is Friday 9th October 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a12f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057986-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£40,000,000 £10M-£100M
Lots Value
£40,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jun 20262 months ago
Submission Deadline
14 Sep 20263 weeks to go
Future Notice Date
1 Dec 2025Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2037 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hastings Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HASTINGS
Postcode
TN34 3UY
Postcode Area
Tonbridge
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLJ22 East Sussex CC
Local Authority
Hastings
Electoral Ward
Castle
Westminster Constituency
Hastings and Rye

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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