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RFQ 2025/22 - Time & Attendance System Update

Newry, Mourne and Down District Council (NMD)

This public procurement record has 2 releases in its history.

Award

02 Dec 2025 at 14:12

UK7 - Contract Details Notice
Tender

24 Sep 2025 at 14:57

UK4 - Tender Notice
Summary of the contracting process

Newry, Mourne and Down District Council (NMD) has completed a procurement process for updating its time and attendance system. This tender, titled "RFQ 2025/22 - Time & Attendance System Update," was classified under Information Technology services and sought a single system to replace its currently operative systems by 1 January 2026. The procurement process was conducted through an open competition below the threshold. The initial tender was issued with deadlines for enquiries and submissions concluding by 29 September 2025 and 1 October 2025, respectively. Located in the United Kingdom, specifically in Newry, the procurement was completed, and the service contract was awarded to NORTH TIME & DATA LIMITED on 2 December 2025, with the contract period running from 1 January 2026 to 31 December 2026, including options for extension.

This tender presents promising opportunities for businesses specialising in IT services, particularly those with a background in time and attendance systems. Businesses that are SMEs and VCSEs were considered suitable for this opportunity, reflecting the council’s inclusive approach to procurement. The awarded contract valued at GBP 33,336.0 offers business growth potential, allowing experts in time management solutions to deliver innovative services, enhance operational efficiencies, and gain recognition within public sector procurement. The ability to renew and extend the contract further underscores the opportunity for sustained engagement and partnership with the Newry, Mourne and Down District Council.

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Notice Information

Notice Title

RFQ 2025/22 - Time & Attendance System Update

Notice Description

Newry, Mourne and Down District Council (NMDDC) have currently two time and attendance systems in operation. Council has an urgent need to replace the current system with a single time and attendance system to be operational from 1 January 2026.

Lot Information

Lot 1

Renewal: Maximum 1 extensions of 12 months per extension.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a13a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078957-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
£24,500 Under £100K
Lots Value
£24,500 Under £100K
Awards Value
Not specified
Contracts Value
£27,780 Under £100K

Notice Dates

Publication Date
2 Dec 20258 months ago
Submission Deadline
1 Oct 2025Expired
Future Notice Date
Not specified
Award Date
2 Dec 20258 months ago
Contract Period
1 Jan 2026 - 31 Dec 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newry, Mourne and Down District Council (NMD)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWRY
Postcode
BT35 8DJ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN08 Newry, Mourne and Down
Delivery Location
Not specified
Local Authority
Newry, Mourne and Down
Electoral Ward
Ballybot
Westminster Constituency
Newry and Armagh

Supplier Information

Number of Suppliers
1
Supplier Name

NORTH TIME & DATA LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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