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CFM0424 - Catering Allergen System

Fife Council

This public procurement record has 1 release in its history.

Award

25 Sep 2025 at 11:31

Award Notice
Summary of the contracting process

The procurement process for the project titled "CFM0424 - Catering Allergen System" has been completed by Fife Council, a regional authority located in Glenrothes, United Kingdom (UKM72). This tender fell under the industry category of software package and information systems, with the main procurement category being goods. The procurement stage reached the award phase, with a contract signed on 24th September 2025. Fife Council pursued a limited procurement method, awarding the contract directly to Civica UK Limited without prior publication owing to the absence of competition for technical reasons. This decision was facilitated through the CCS Vertical Application Solutions (VAS) Framework RM6259.

This tender represents a significant opportunity for businesses specialising in software solutions, particularly those capable of offering bespoke systems meeting niche requirements, such as nutritional and allergen management for catering. Although Civica UK Limited, a large-scale supplier, was the only contender due to specific technical demands, the framework utilised highlights an effective route for other businesses of similar specialisation and capability to engage with future procurement opportunities through compliant market access points like this framework. This case illustrates the importance of unique technical expertise and established frameworks in opening avenues for business growth in public procurement markets.

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Notice Information

Notice Title

CFM0424 - Catering Allergen System

Notice Description

This call off contract is for the provision of catering management system which will hold our menus, nutritional and allergen information and allow parents access to this information on Fife Council's website.

Lot Information

Lot 1

This is a call off from the CCS Vertical Application Solutions (VAS) Framework RM6259 for the purchase of access to Civica's Saffron Catering Allergen System.

Procurement Information

Civica is the only company who could provide this requirement. Use of the CCS Vertical Application Solutions framework makes this a compliant route to market.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a1d2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/059586-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£197,060 £100K-£500K

Notice Dates

Publication Date
25 Sep 202511 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 Sep 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Fife Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLENROTHES
Postcode
KY7 5LT
Postcode Area
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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