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Graduation Production Services 2026 and 2027

Cardiff University

This public procurement record has 3 releases in its history.

Award

29 Jan 2026 at 14:59

UK7 - Contract Details Notice
Award

03 Dec 2025 at 08:57

UK6 - Contract Award Notice
Tender

29 Sep 2025 at 15:21

UK4 - Tender Notice
Summary of the contracting process

Cardiff University, a public authority under Welsh devolved regulations, has completed the contracting process for "Graduation Production Services 2026 and 2027" targeted at the delivery of full event production and management services for its graduation ceremonies. The events will take place at the Utilita Arena, Cardiff. The procurement followed an open procedure, culminating in the award phase as of 29th January 2026, with the contract period spanning from 26th January 2026 to 31st August 2027. With submissions closing on the 4th of November 2025, this opportunity had a competitive field of five bids at the final stage, all from small and medium-sized enterprises (SMEs). The contract award carries a gross value of £480,000, and the procurement falls under the services main category, featuring event services at a UK-wide level, as indicated by CPV code 79952000.

This tender presents significant opportunities for businesses specialising in event management and production services, particularly those with the capability to handle large-scale events such as university graduation ceremonies. SMEs, like the successful bidder Production 78, can thrive in such open tender processes due to the clear emphasis on quality and responsible procurement, which collectively account for 75% of the award criteria alongside price considerations. Companies with a robust portfolio in hosting and managing intricate event setups, especially those based in and around Cardiff, stand to gain not only financially but also in terms of prestige by servicing a leading academic institution like Cardiff University.

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Notice Information

Notice Title

Graduation Production Services 2026 and 2027

Notice Description

Full Event Production and Management services to apply to Cardiff University's Graduation 2026 (and 2027) ceremonies at Utilita Arena, Cardiff (https://www.utilitaarenacardiff.co.uk).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a437
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008126-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£399,999 £100K-£500K
Lots Value
£399,999 £100K-£500K
Awards Value
£400,000 £100K-£500K
Contracts Value
£400,000 £100K-£500K

Notice Dates

Publication Date
29 Jan 20266 months ago
Submission Deadline
4 Nov 2025Expired
Future Notice Date
Not specified
Award Date
2 Dec 20258 months ago
Contract Period
26 Jan 2026 - 31 Aug 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF24 4HQ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

Production 78

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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