Notice Information
Notice Title
WAR - Health & Safety Software Solution.
Notice Description
Warwickshire County Council (WCC) Workforce Health and Safety Service and Warwickshire Fire and Rescue Service tendered for a health and safety incident management & auditing management cloud-based software solution. The solution will serve two parallel systems for: Warwickshire County Council (WCC) & Warwickshire Fire & Rescue Service (WFRS). Delivered as a service (SaaS).
Lot Information
Lot 1
Options: The contract may be impacted by the following circumstances, which by their nature, are unable to be addressed or were unknown at the time of the contract being awarded: The changing needs and requirements of the Council and by its customers of which impacts the volume and scope of services delivered or required. Changes in legislation or national guidance impacting the Council, Including increases or decreases in Services due to Novation of existing contracts to a newly named entity (within the Council). Changes due to Local Government Reform impacting Council structures, with the potential to require onboarding of other organisational entities in the future within the Warwickshire County. Opportunities offered by emerging/new technologies unknown at the time of awarding the contract.
Renewal: The service will be required for an initial contract term of 2 years however, WCC reserves the right to extend the contract by further multiple periods not exceeding 48 months, 48 months being the maximum extension period. The extension period(s) are at the Council's discretion. Contract duration (initial period) - 16/02/2026 - 15/02/2028, & (including extensions) 16/02/2028 - 15/02/2032, if deemed required.
Planning Information
Scope of engagement: PME questionnaire. Instructions of submitting an interest: Interested suppliers are invited to complete the Preliminary Market Engagement (PME) Questionnaire that has been published via Warwickshire County Council's e-procurement portal. Reference: WAR - 0009 The Council would be grateful if you could complete the questions in the PME document and respond by 22/10/2025. You should submit your completed responses by uploading via our e-procurement portal. The PME documents are available for unrestricted and full direct access, free of charge: Providers must register with the system to be able to participate and download the PME documents. Warwickshire's e-portal web address is: https://in-tendhost.co.uk/warwickshirecc/aspx/Home If you have any questions regarding this Market testing exercise, then please upload via the correspondence function on our portal
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05a4bb
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/013080-2026
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48000000 - Software package and information systems
72222300 - Information technology services
72260000 - Software-related services
Notice Value(s)
- Tender Value
- £210,000 £100K-£500K
- Lots Value
- £210,000 £100K-£500K
- Awards Value
- £213,500 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 12 Feb 20261 weeks ago
- Submission Deadline
- 18 Dec 2025Expired
- Future Notice Date
- 27 Oct 2025Expired
- Award Date
- 9 Feb 20262 weeks ago
- Contract Period
- 1 Mar 2026 - 28 Feb 2028 1-2 years
- Recurrence
- 2031-06-15
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WARWICKSHIRE COUNTY COUNCIL
- Contact Name
- Not specified
- Contact Email
- procurement@warwickshire.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- WARWICK
- Postcode
- CV34 4SA
- Post Town
- Coventry
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG1 Herefordshire, Worcestershire and Warwickshire
- Small Region (ITL 3)
- TLG13 Warwickshire CC
- Delivery Location
- TLG13 Warwickshire CC, TLG3 West Midlands
-
- Local Authority
- Warwick
- Electoral Ward
- Warwick Saltisford
- Westminster Constituency
- Warwick and Leamington
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/013080-2026
12th February 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/076098-2025
21st November 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/062888-2025
7th October 2025 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/061231-2025
1st October 2025 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/060796-2025
30th September 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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