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Depot Rail Semi-Automatic Sand Pumping System for Class 398

Transport for Wales Rail Limited (Utility Buyer)

This public procurement record has 2 releases in its history.

Award

01 Oct 2025 at 16:41

UK6 - Contract Award Notice
Award

01 Oct 2025 at 12:03

UK5 - Transparency Notice
Summary of the contracting process

The procurement process, led by Transport for Wales Rail Limited, involves the acquisition of a Depot Rail Semi-Automatic Sand Pumping System for the Class 398 trains. This procurement activity, which is part of the need to enhance efficiency in train sanding examinations, is situated in the United Kingdom, particularly in Pontypridd. Classified under the industry category for rail locomotives, the tender has reached the award stage. Key deadlines include the end of the standstill period on 10th October 2025, with the contract commencing on 13th October 2025 and concluding by 30th June 2026. The procurement method utilized for this process was a direct award, with technical reasons cited for the choice of this method, emphasising specific interoperability and safety requirements necessary for the system's functioning.

This tender presents significant opportunities for businesses specialising in railway equipment and associated services, particularly those capable of providing systems that enhance operational efficiency and meet technical safety standards. Companies with the capacity to supply, install, and commission complex mechanical systems with integrated dust suppression and battery backup for operational reliability will be well-positioned to compete. The reduction in train examination times provides a distinct market advantage, catering to the immediate needs of the transport sector to improve service throughput and reliability. Large-scale suppliers familiar with the technical intricacies of rail systems will find this contract an excellent opportunity for growth and expansion in the transportation and logistics industry.

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Notice Information

Notice Title

Depot Rail Semi-Automatic Sand Pumping System for Class 398

Notice Description

The requirement is to procure a Depot Rail Semi-Automatic Sand Pumping System for Class 398 train sanding examinations. The scope includes supplying, installing, and commissioning a system with 12 delivery points, a screw delivery mechanism, integrated dust suppression to eliminate silica dust exposure, and battery backup for operational reliability. The system will reduce examination times from 68 minutes (53 minutes for examination plus 15 minutes for unit movements) to 25 minutes plus 15 minutes for unit movement, aligning with the depot's 40-minute throughput schedule and 5-day examination cycle for a 36-train fleet, servicing up to 8 trains per night

Procurement Information

Technical reasons may also derive from specific interoperability and/or safety requirements necessary to ensure the proper functioning of the goods, services or works.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a5cb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061486-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34600000 - Railway and tramway locomotives and rolling stock and associated parts

34610000 - Rail locomotives and tenders

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£380,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
1 Oct 202510 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Sep 202511 months ago
Contract Period
13 Oct 2025 - 30 Jun 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for Wales Rail Limited (Utility Buyer)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 4TH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Supplier Information

Number of Suppliers
1
Supplier Name

DEPOT RAIL LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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