Tender

Provision of Bulk Fuel Tank Planned Preventative and Reactive Maintenance

GOVIA THAMESLINK RAILWAY

This public procurement record has 1 release in its history.

Tender

06 Oct 2025 at 11:06

UK4 - Tender Notice
Summary of the contracting process

The current procurement process initiated by Govia Thameslink Railway seeks to secure services for the "Provision of Bulk Fuel Tank Planned Preventative and Reactive Maintenance". The tender falls within the repair and maintenance services industry category and aims to address needs at Selhurst and St Leonards depots in the United Kingdom. Operated through an open procurement method under a competitive flexible procedure, the process is currently at the tender stage. Business users should note key dates: inquiries must be submitted by 22nd October 2025, expressions of interest are due by 31st October 2025, and the award period concludes on 14th November 2025. The contract, beginning on 1st April 2026, runs until 31st March 2028, with potential yearly extensions. The gross value of the opportunity is £1,080,000.

This tender represents a significant opportunity for businesses specialising in tank repair and maintenance, particularly those capable of offering both preventative and reactive solutions. The procurement process allows for electronic submissions in English, making it accessible to a wide range of bidders, including small and medium enterprises (SMEs), which are encouraged to apply. Successful suppliers will not only gain the opportunity to work with a major player in the railway sector but also secure a potentially long-term contract contingent upon fulfilling business requirements. The comprehensive nature of services required, inclusive of both scheduled maintenance and on-demand repairs, positions this tender as an attractive prospect for companies with proven technical expertise and competitive pricing strategies.

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Notice Information

Notice Title

Provision of Bulk Fuel Tank Planned Preventative and Reactive Maintenance

Notice Description

The objective of the Services is to deliver Planned Preventative and Reactive Maintenance and ancillary goods appertaining to Bulk Fuel Tanks at Selhurst and St Leonards Depots The supplier shall be responsible for PPM for each location, including the following activities: The supplier shall provide GTR with a schedule of planned preventative maintenance (PPM) for all of the equipment in scope, as per the table (appendix 1), located on the Norwood side of Selhurst Depot (a GTR managed facility) and at St Leonards Railway Depot (a third party managed facility). Such equipment shall consist of the tanks, additive injection system, cabinets and pipework. The PPM shall consist of: *Monthly bulk fuel tank de-watering maintenance: the monthly removal of *water contamination from bulk fuel tanks located at Selhurst Depot; *Monthly removal, maintenance and cleaning of bulk fuel filters located at *Selhurst Depot; *Annual additive injection system maintenance: the annual maintenance of *additive injection systems at Selhurst Depot and at St Leonards Railway Depot consisting of: *Calibration of the additive injection systems with a suitable tanker delivery; *Maintenance to diaphragms in injection system; *Tidy up of external cabinets; *Confirm pipework is leak-free and replace any damaged pipework and connections; Ancillary Fuel Systems PPM - Consisting Of: *Monthly fuel dispenser filter maintenance at Selhurst Depot; *Monthly fuel polishing system maintenance at Selhurst Depot; *Monthly fuel tank level monitoring system maintenance; *Monthly fuel additive injection system maintenance at Selhurst Depot and at St Leonards Railway Depot; Continuous cloud data contract for tank (fuel and additives) level monitoring (see section 3 of this TPS) at Selhurst Depot and at St Leonards Railway Depot; Continuous cloud data contract for fuel dispensation monitoring (see section 2) at Selhurst Depot and at St Leonards Railway Depot, including the recording of vehicle details for each dispensation. Bulk fuel tank sampling, every 6 months, at Selhurst Depot and St Leonards Railway Depot; Reactive services for carrying out AAW required for fuel points, bulk fuel tanks, additive tanks, ancillary fuel systems, additive injection systems and Class 171 fuel tank fill valves (see section 3 of this TPS for required service levels) at Selhurst Depot and at St Leonards Railway Depot; Annual maintenance of the lube oil tank at Selhurst Depot. The supplier shall be responsible for the provision of Ancillary Goods and Services at Selhurst Depot and at St Leonards Railway Depot, as follows: *CarbonClear(tm) Rail Fuel Detergent - 967 litre / 880kg IBC; *FuelClear(tm) M15 Fuel Biocide; *Replacement of Class 171 fuel tank fill valves (098/015314) as required; *Class 171 fuel tank fill valve refurbishment (as required) in accordance with refurbishment specification to be provided by GTR; 3.Tanks and Associated Pipework- Annual Hardware Support and Software Licence at Selhurst Depot Planned Preventative Maintenance: The supplier shall be responsible for PPM for each location, including the following activities: *The supplier shall provide GTR with a schedule of planned preventative maintenance (PPM) for all of the equipment in scope, as per the below table, located on the Norwood side of Selhurst Depot (a GTR managed facility) and at St Leonards Railway Depot (a third party managed facility). Such equipment shall consist of the tanks, additive injection system, cabinets and pipework. *The PPM shall consist of: *Monthly bulk fuel tank de-watering maintenance: the monthly removal of water contamination from bulk fuel tanks located at Selhurst Depot; *Monthly removal, maintenance and cleaning of bulk fuel filters located at Selhurst Depot; *Annual additive injection system maintenance: the annual maintenance of additive injection systems at Selhurst Depot and at St Leonards Railway Depot consisting of: Calibration of the additive injection systems with a suitable tanker delivery; Maintenance to diaphragms in injection system; Tidy up of external cabinets; Confirm pipework is leak-free and replace any damaged pipework and connections; oAncillary Fuel Systems PPM - This includes: Monthly fuel dispenser filter maintenance at Selhurst Depot; Monthly fuel polishing system maintenance at Selhurst Depot; Monthly fuel tank level monitoring system maintenance; Monthly fuel additive injection system maintenance at Selhurst Depot and at St Leonards Railway Depot; oContinuous cloud data contract for tank (fuel and additives) level monitoring (see section 3 of this TPS) at Selhurst Depot and at St Leonards Railway Depot; oContinuous cloud data contract for fuel dispensation monitoring at Selhurst Depot and at St Leonards Railway Depot, including the recording of vehicle details for each dispensation; oBulk fuel tank sampling, every 6 months, at Selhurst Depot and St Leonards Railway Depot ; oReactive services for carrying out AAW required for fuel points, bulk fuel tanks, additive tanks, ancillary fuel systems, additive injection systems and Class 171 fuel tank fill valves at Selhurst Depot and at St Leonards Railway Depot; oAnnual maintenance of the lube oil tank at Selhurst Depot. To view this notice, please click here: https://goviathameslinkrailway.delta-esourcing.com/delta/viewNotice.html?noticeId=984191974

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a8a9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/062469-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50514100 - Repair and maintenance services of tanks

Notice Value(s)

Tender Value
£1,080,000 £1M-£10M
Lots Value
£1,080,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 20254 months ago
Submission Deadline
22 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GOVIA THAMESLINK RAILWAY
Contact Name
MARK STEVENS
Contact Email
mark.stevens1@gtrailway.com
Contact Phone
000000000

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 6EE
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLI London, TLJ South East (England)
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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