Rio Community EPR

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    "id": "ocds-h6vhtk-05a9be-2025-10-07T15:27:22+01:00",
    "date": "2025-10-07T15:27:22+01:00",
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            "id": "GB-NHS-RNN",
            "name": "NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST",
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                "streetAddress": "Cumberland Infirmary, NCIC Trust HQ, Pillars Building, Infirmary Street",
                "locality": "Carlisle",
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            "name": "ACCESS UK LTD",
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                "region": "UKF22"
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                "email": "servelec.lg.bids@theaccessgroup.com"
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            "id": "2023/54",
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            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Rio Community EPR",
        "description": "This is a community EPR for women and children.",
        "status": "complete",
        "procurementMethod": "direct",
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        "procurementMethodRationale": "Key justifications Single-supplier technical dependency: The current Community EPR is deeply integrated with local workflows, interfaces, device endpoints, and vendor-specific data structures, making immediate replacement technically impractical and unsafe. Continuity of clinical care and patient safety: Any interruption, parallel migration, or hurried cutover risks data loss, access delays, and clinical safety incidents for core community services. Interoperability with existing systems: The incumbent provides proven, live interfaces to acute EPRs, pathology, community devices, and commissioning feeds that would require time-consuming re-engineering if changed. Data migration and integrity risk: Preserving a stable supported platform until a carefully planned migration reduces the likelihood of corrupted historical records, audit gaps, and downtime. Co-terming and strategic procurement alignment: Extending the incumbent allows the Trust to co-term community and acute solutions so the forthcoming competitive procurement can target a single, comprehensive EPR, improving future competition and total cost of ownership. Time required for safe procurement and transition: A competitive tender, detailed clinical evaluation, implementation planning, and a safe transition window require a multi-year runway that a direct award extension provides. Value for money compared with stop-gap replacement: Replacing the system now would incur duplicate costs for parallel licensing, re-training, new interfaces, and accelerated implementation premiums, which outweigh a limited extension to the incumbent. Supplier capability and service continuity: Access UK Ltd has demonstrable operational support, local experience, and existing contractual responsibility for system maintenance and clinical uptime. Financial and commercial rationale Avoidance of sunk and duplicate costs: Extending the incumbent prevents immediate duplication of licensing, integration, and training costs that would be unavoidable with a fast replacement. Controlled procurement spend: A fixed-term extension allows budgeting and consolidation of bids in the downstream tender, improving negotiation leverage and total contract value control. Reasonable short-term pricing lever: The direct award can include performance and pricing reviews to protect value for money during the extension term.",
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                "amount": 208267,
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                            "description": "IT services: consulting, software development, Internet and support"
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                            "countryName": "United Kingdom"
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                "startDate": "2025-10-07T00:00:00+01:00",
                "endDate": "2027-09-15T23:59:59+01:00"
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                    "id": "062952-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/062952-2025",
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