Tender

Dartford Borough Council Repairs, Voids and Planned Works Contract

DARTFORD BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

07 Oct 2025 at 15:13

Summary of the contracting process

Dartford Borough Council has initiated an open procurement process for their "Repairs, Voids and Planned Works Contract," targeting the industry category centred around building installation and maintenance. The procurement is managed by the Procurement Team at Dartford Borough Council, positioned in Dartford, UK, and supported by procurement consultants Faithorn Farrell Timms. The contract involves extensive maintenance services, including emergency and disrepair works, with an estimated annual value of £9,000,000. It will operate primarily in the Dartford region (UKJ43) and could see changes in volume due to potential local government reorganisations by March 2028. The tender stage remains active with key deadlines for inquiries by 3 November 2025 and submissions by 11 November 2025. The contract is to commence on 1 June 2026, with a potential extension period of up to five additional years.

This procurement presents significant opportunities for businesses specializing in construction, repair and maintenance services, particularly those offering innovative solutions in building management and adaptation works. Companies with expertise in capital works, technical inspections, and routine safety checks will find this tender particularly rewarding, with a gross contract value projected at £108,000,000 over the initial term. The criteria favouring SMEs and VCSEs encourage diverse participation, facilitating opportunities for business growth. The focus on quality and price in the evaluation criteria also opens the field for businesses focused on delivering high-standard services while maintaining cost efficiency, making it ideal for firms looking to expand their market reach within the public sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Dartford Borough Council Repairs, Voids and Planned Works Contract

Notice Description

Dartford Borough Council require a Contractor to deliver a Responsive Repairs, Voids and Planned Works Contract which will include Responsive Maintenance (including Emergency Works ordered during Normal Working Hours and including Mutual Exchange Electric Tests), Out of Hours Emergency Works, Disrepair Works, Void Property Works, Major Works, Planned Works, Disability Adaptation Works, Servicing (including Safety Checks) and Routine Maintenance of Installations and Technical Inspections. Dartford Borough Council are likely to be subject to Local Government Reorganisation (LGR) with effect from March 2028 which may result in changes to the volume and value of the Contract. The estimated annual contract value is PS9,000,000.00 per annum exc VAT Approximately PS4,000,000.00 is repairs, voids and planned and with the inclusion of capital works this value increases to circa PS9,000,000.00 exc VAT.

Lot Information

Lot 1

Renewal: Up to a maximum of 5 years, by one or more extensions of whatever period the client specifies.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a9de
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/063004-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services


CPV Codes

45300000 - Building installation work

45400000 - Building completion work

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£90,000,000 £10M-£100M
Lots Value
£90,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Oct 20254 months ago
Submission Deadline
11 Nov 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 May 2026 - 31 May 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
DARTFORD BOROUGH COUNCIL
Additional Buyers

FAITHORN FARRELL TIMMS

Contact Name
Procurement Team
Contact Email
procurement@dartford.gov.uk, procurement@effefftee.co.uk
Contact Phone
+441689885080

Buyer Location

Locality
DARTFORD
Postcode
DA1 1DR
Post Town
Dartford
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI61 Bromley
Delivery Location
TLJ43 Kent Thames Gateway

Local Authority
Bromley
Electoral Ward
Orpington
Westminster Constituency
Orpington

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05a9de-2025-10-07T16:13:13+01:00",
    "date": "2025-10-07T16:13:13+01:00",
    "ocid": "ocds-h6vhtk-05a9de",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PZJD-3364-WHJT",
            "name": "Dartford Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZJD-3364-WHJT"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Dartford",
                "postalCode": "DA1 1DR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ43"
            },
            "contactPoint": {
                "name": "Procurement Team",
                "email": "Procurement@dartford.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.dartford.gov.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PRTJ-3918-WNWT",
            "name": "Faithorn Farrell Timms",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRTJ-3918-WNWT"
            },
            "address": {
                "streetAddress": "1 Knoll Rise, Central Court",
                "locality": "Orpington, Kent",
                "postalCode": "BR6 0JA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI61"
            },
            "contactPoint": {
                "name": "Procurement Team",
                "email": "procurement@effefftee.co.uk",
                "telephone": "+441689885080"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Procurement Consultant",
            "details": {
                "url": "https://www.effefftee.co.uk/"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PZJD-3364-WHJT",
        "name": "Dartford Borough Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "It was not deemed to be necessary due to the known market within the authority area."
    },
    "tender": {
        "id": "PR-10879",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Dartford Borough Council Repairs, Voids and Planned Works Contract",
        "description": "Dartford Borough Council require a Contractor to deliver a Responsive Repairs, Voids and Planned Works Contract which will include Responsive Maintenance (including Emergency Works ordered during Normal Working Hours and including Mutual Exchange Electric Tests), Out of Hours Emergency Works, Disrepair Works, Void Property Works, Major Works, Planned Works, Disability Adaptation Works, Servicing (including Safety Checks) and Routine Maintenance of Installations and Technical Inspections. Dartford Borough Council are likely to be subject to Local Government Reorganisation (LGR) with effect from March 2028 which may result in changes to the volume and value of the Contract. The estimated annual contract value is PS9,000,000.00 per annum exc VAT Approximately PS4,000,000.00 is repairs, voids and planned and with the inclusion of capital works this value increases to circa PS9,000,000.00 exc VAT.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45300000",
                        "description": "Building installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45400000",
                        "description": "Building completion work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ43",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 108000000,
            "amount": 90000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://www.mytenders.co.uk/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-11-11T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-11-03T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-03-24T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 108000000,
                    "amount": 90000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality Evaluation",
                            "description": "Written Response",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality Evaluation",
                            "description": "Presented Responses",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price Response",
                            "description": "Price Submission",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value Evaluation",
                            "description": "Evaluation of social value quality response and social value price response",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As set out within the tender documents."
                        },
                        {
                            "type": "technical",
                            "description": "As set out within the tender documents."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2031-05-31T23:59:59+01:00",
                    "maxExtentDate": "2036-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Up to a maximum of 5 years, by one or more extensions of whatever period the client specifies."
                }
            }
        ],
        "documents": [
            {
                "id": "L-5",
                "documentType": "biddingDocuments",
                "description": "B-Response_Part 1",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=615153"
            },
            {
                "id": "L-6",
                "documentType": "biddingDocuments",
                "description": "B_Response_Part 2",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=615155"
            },
            {
                "id": "L-7",
                "documentType": "biddingDocuments",
                "description": "B_Response_Part 3",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=615156"
            },
            {
                "id": "L-8",
                "documentType": "biddingDocuments",
                "description": "B-Response_Part 4",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=615157"
            },
            {
                "id": "L-11",
                "documentType": "biddingDocuments",
                "description": "A-Information_Part 2",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=615192"
            },
            {
                "id": "L-12",
                "documentType": "biddingDocuments",
                "description": "A_Information_Part 3",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=615193"
            },
            {
                "id": "L-13",
                "documentType": "biddingDocuments",
                "description": "A-Information_Part 1",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=615223"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "063004-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/063004-2025",
                "datePublished": "2025-10-07T16:13:13+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Please refer to the Specification Documents and Schedule of Amendments to the Contract."
        },
        "riskDetails": "The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise: Risk of legislative changes, regulatory changes or changes in law during the term of a Contract Risk of unforeseen changes to delivery/operational standards. Risk of changes in technology, IT solutions or systems. Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services. Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis). Risk of unforeseen political impact Risk of unforeseen increase in property volume. LGR is anticipated in March 2028, however the impact of this is unforeseen and therefore remains a risk of increased property numbers and value."
    },
    "language": "en"
}