Tender

Emergency Lighting Maintenance 2025-29

UNIVERSITY OF SALFORD

This public procurement record has 3 releases in its history.

Tender

03 Nov 2025 at 17:05

UK4 - Tender Notice
PlanningUpdate

13 Oct 2025 at 13:29

UK2 - Preliminary Market Engagement Notice
Planning

08 Oct 2025 at 11:44

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of Salford is currently conducting an open procurement process under tender ID 070617-2025 for "Emergency Lighting Maintenance 2025-29" within the services industry category. This tender involves the inspection, testing, servicing, and maintenance of emergency lighting systems across the university's estate located in Salford, United Kingdom. The procurement process is in the tender stage, with submissions due by 28th November 2025 at noon. The contract period is set to start on 19th December 2025 and end on 19th December 2029, with a possibility of one-year extension. The procurement method is an open competition, classified as below threshold, and the tender has a gross value of £200,000.

This tender presents substantial opportunities for growth, particularly for small and medium-sized enterprises (SMEs) specialising in repair and maintenance services, especially those with expertise in emergency lighting systems. The contract offers a stable business opportunity over several years, with its focus on compliance with UK legislation and standards such as the Health and Safety at Work Act and the Regulatory Reform (Fire Safety) Order. Businesses capable of delivering high-quality service with a focus on key performance indicators, health and safety compliance, and environmental sustainability are well-suited to compete effectively for this tender, which allocates 60% of its award criteria to quality aspects.

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Notice Information

Notice Title

Emergency Lighting Maintenance 2025-29

Notice Description

The University of Salford invites suitably qualified and experienced contractors to submit tenders for the inspection, testing, servicing, and maintenance of emergency lighting systems across the University estate. This contract will be for 3 years with the option to extend a further 1 year subject to both parties agreeing. The appointed contractor must comply with all relevant UK legislation, including: * Health and Safety at Work etc. Act 1974 * Regulatory Reform (Fire Safety) Order 2005 * BS 5266 series for emergency lighting * Electricity at Work Regulations 1989 * Procurement rules under the Procurement Act 2023 * IET Wiring Regs BS 7671 Scope of Works The contractor will be responsible for: a) Routine inspection and testing of emergency lighting systems b) Rectification of faults subject to approval from the University. c) Planned preventive maintenance (PPM) in accordance to SFG20 schedules d) Asset tagging and register update with photographs of each asset e) Reporting and certification in accordance with current British Standards Types of systems include (but are not limited to): a) Self-contained (single point) luminaires b) Central battery systems c) Emergency conversion kits d) Maintained and non-maintained units e) Exit signage

Planning Information

The University of Salford are seeking to appoint a service provider for the testing and servicing of emergency lighting assets & systems across the University estate. The successful service provider shall undertake the maintenance and servicing of emergency lighting assets & systems full accordance with the manufacturer's instructions, all relevant British Standards and approved codes of practice detailed within the ITT and supporting documents. To discuss any of the above please contact Neil Lancaster N.Lancaster@salford.ac.uk. It is anticipated that the tender will be published and opened for submissions during November 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05aa77
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070617-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31518200 - Emergency lighting equipment

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Nov 20253 months ago
Submission Deadline
28 Nov 2025Expired
Future Notice Date
24 Oct 2025Expired
Award Date
Not specified
Contract Period
19 Dec 2025 - 19 Dec 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SALFORD
Contact Name
Not specified
Contact Email
procurement-finance@salford.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
SALFORD
Postcode
M5 4WT
Post Town
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD34 Greater Manchester South West
Delivery Location
TLD3 Greater Manchester
Local Authority
Salford
Electoral Ward
Ordsall
Westminster Constituency
Salford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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