Award

Reflect Project

CARMARTHENSHIRE COUNTY COUNCIL

This public procurement record has 5 releases in its history.

Award

06 Feb 2026 at 13:34

TenderUpdate

04 Dec 2025 at 13:40

Tender

12 Nov 2025 at 14:57

Planning

16 Oct 2025 at 08:30

Planning

09 Oct 2025 at 12:29

Summary of the contracting process

The "Reflect Project" is a completed public procurement initiative led by Carmarthenshire County Council together with Pembrokeshire, Ceredigion, and Powys County Councils. This project falls under the "Health and social work services" category and took place in the UKL14 region of the United Kingdom. Originally initiated by the tender tag, this project aimed to deliver a trauma-informed, recovery-oriented social care service. The procurement process employed an open procedure under UK social regulations, tagged as "lightTouch," and reached its award stage on 6 February 2026. The contract, granted to Action for Children, is valued at £916,312 gross with a contract period starting on 1 April 2026, extending up to 31 March 2029, and potentially renewing for an additional two years.

The Reflect Project presents significant potential for business expansion, especially for organisations involved in social care services. The initiative prioritises timely, person-centred, non-judgemental intervention to assist mothers facing challenges like mental health issues, substance misuse, and domestic instability. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) had the opportunity to bid, with two final stage bids noted from SMEs and one from a VCSE, showcasing inclusivity in the bidding process. Businesses with experience in delivering complex social care services are especially well-suited to engage in such opportunities, paving the way for enhanced community impact and business growth through meaningful service delivery.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Reflect Project

Notice Description

Award of contract- Reflect project

Lot Information

Lot 1

Renewal: Subject to funding/ agreement by all parties

Planning Information

Please email EJBoyd@carmarthenshire.gov.uk for an invite to the event

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ab99
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010955-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

98 - Other community, social and personal services


CPV Codes

85000000 - Health and social work services

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£760,000 £500K-£1M
Lots Value
£760,000 £500K-£1M
Awards Value
£763,595 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
6 Feb 20262 weeks ago
Submission Deadline
18 Dec 2025Expired
Future Notice Date
1 Dec 2025Expired
Award Date
6 Feb 20262 weeks ago
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
CARMARTHENSHIRE COUNTY COUNCIL
Additional Buyers

CEREDIGION COUNTY COUNCIL

PEMBROKESHIRE COUNTY COUNCIL

POWYS COUNTY COUNCIL

Contact Name
Elliott Boyd, Jeanette Jones, Sharon Buckle
Contact Email
commercialservices@powys.gov.uk, ejboyd@carmarthenshire.gov.uk, jeanette.jones2@ceredigion.gov.uk, procurement@pembrokeshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 1AD
Post Town
Swansea
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
TLL14 South West Wales

Local Authority
Powys
Electoral Ward
Llandrindod South
Westminster Constituency
Brecon, Radnor and Cwm Tawe

Supplier Information

Number of Suppliers
1
Supplier Name

ACTION FOR CHILDREN

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05ab99-2026-02-06T13:34:35Z",
    "date": "2026-02-06T13:34:35Z",
    "ocid": "ocds-h6vhtk-05ab99",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PTVL-7854-TMRZ",
            "name": "Carmarthenshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTVL-7854-TMRZ"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Carmarthen",
                "postalCode": "SA31 1AD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL14"
            },
            "contactPoint": {
                "name": "Elliott Boyd",
                "email": "EJBoyd@carmarthenshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.carmarthenshire.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PYMR-6838-HZQY",
            "name": "Pembrokeshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYMR-6838-HZQY"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Haverfordwest",
                "postalCode": "SA61 1TP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL14"
            },
            "contactPoint": {
                "name": "Sharon Buckle",
                "email": "procurement@pembrokeshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PRYH-5713-PHLR",
            "name": "Ceredigion County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRYH-5713-PHLR"
            },
            "address": {
                "streetAddress": "Penmorfa, Aberaeron",
                "locality": "Ceredigion",
                "postalCode": "SA46 0PA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL14"
            },
            "contactPoint": {
                "name": "Jeanette Jones",
                "email": "jeanette.jones2@ceredigion.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PQBT-5413-HMDT",
            "name": "Powys County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQBT-5413-HMDT"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Llandrindod Wells",
                "postalCode": "LD1 5LG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL24"
            },
            "contactPoint": {
                "email": "commercialservices@powys.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PMHX-2787-WZLL",
            "name": "Action for Children",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMHX-2787-WZLL"
            },
            "address": {
                "streetAddress": "St David's Court, 68a Cowbridge Road East",
                "locality": "Cardiff",
                "postalCode": "CF11 9DN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "email": "BusinessDevelopmentWales@actionforchildren.org.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": true,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PTVL-7854-TMRZ",
        "name": "Carmarthenshire County Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Please email EJBoyd@carmarthenshire.gov.uk for an invite to the event",
                "dueDate": "2025-10-24T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "063721-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/063721-2025",
                "datePublished": "2025-10-09T13:29:08+01:00",
                "format": "text/html"
            },
            {
                "id": "065783-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/065783-2025",
                "datePublished": "2025-10-16T09:30:04+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-05ab99",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Reflect Project",
        "description": "Award of contract- Reflect project",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL14",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL14",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL14",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL14",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 912000,
            "amount": 760000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 912000,
                    "amount": 760000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality evaluated through technical questions and interview",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality evaluated through technical questions and interview",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "As per ITT_120554"
                        },
                        {
                            "type": "technical",
                            "description": "As per ITT_120554"
                        }
                    ]
                },
                "renewal": {
                    "description": "Subject to funding/ agreement by all parties"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-12-01T23:59:59+00:00"
        },
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_60777 As this is an Open procedure , Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities: ITT Code: itt_120554 Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack. Suppliers Instructions How to express interest in this Tender: 1. Register your company on the etenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the \"Suppliers register here\" link - Enter your correct business and user details - Note the username you chose and click \"Save\" when complete - You will shortly receive an email with your unique password (please keep this secure) - Agree to the terms and conditions and click \"continue\" 2. Express an Interest in the Project - Login to the portal with the username/password - Click the \"ITTs Open to All Suppliers\" link. (These are Invitation to Tender Documents open to any registered supplier) - Click on the relevant ITT to access the content. - Click the \"Express Interest\" button at the top of the screen - This will move the ITT into your \"My ITTs\" page. (This is a secure area reserved for your projects only) - Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments\" on the left hand side of the screen 3. Responding to the tender - At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining) - You can now use the Messages function on to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on: - Supplier Support Request: https://jaggaer.my.site.com/suppliersupportrequestaf/s/ - Supplier Registration Video: https://app.screencast.com/2srN0n260W9nX - Phone: 0800 069 8634 Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel. You are deemed to understand fully the processes that the Council is required to follow under relevant UK legislation, particularly in relation to Section 9 of the Procurement Act 2023. Although the Council may voluntarily adopt certain provisions in the Act neither the employment of any particular terminology nor any other indication shall be taken to mean that the Council intends to hold itself bound by any of the Act save those applicable to Section 9.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-12-18T14:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-12T14:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-02-02T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "073246-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/073246-2025",
                "datePublished": "2025-11-12T14:57:41Z",
                "format": "text/html"
            },
            {
                "id": "079754-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/079754-2025",
                "datePublished": "2025-12-04T13:40:37Z",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "079754-2025",
                "description": "Error in price. Total for 5 years is PS912,000 including VAT"
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Reflect project",
            "status": "pending",
            "date": "2026-02-06T00:00:00+00:00",
            "value": {
                "amountGross": 916312,
                "amount": 763595,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PMHX-2787-WZLL",
                    "name": "Action for Children"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "85000000",
                            "description": "Health and social work services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKL14",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-02-17T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2029-03-31T23:59:59+01:00",
                "maxExtentDate": "2031-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Up to 2 years"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "010955-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/010955-2026",
                    "datePublished": "2026-02-06T13:34:35Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-02-06T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-02-20T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}