Planning

Large-scale Participatory Community Based Surveillance Study- EMEN

SECRETARY OF STATE FOR HEALTH AND SOCIAL CARE ACTING AS PART OF THE CROWN THROUGH UK HEALTH SECURITY AGENCY

This public procurement record has 3 releases in its history.

PlanningUpdate

10 Oct 2025 at 07:53

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

10 Oct 2025 at 07:52

UK2 - Preliminary Market Engagement Notice
Planning

09 Oct 2025 at 15:53

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The UK Health Security Agency (UKHSA), acting as part of the Crown through the Secretary of State for Health and Social Care, is currently in the planning stage of a pre-market engagement for a large-scale participatory community-based surveillance study. The focus is on developing capabilities for the surveillance of infectious diseases and public health threats across the United Kingdom. This early market engagement, titled "Large-scale Participatory Community Based Surveillance Study - EMEN", seeks to assess the market's ability to meet the needs of a nationwide surveillance study, covering services under research, health, and social work categories. Located in London, with a specific project reference C390300, this planning activity is designed to be informative and non-competitive, with a deadline for stakeholder engagement responses scheduled for 4th November 2025.

This tender presents significant opportunities for businesses involved in research and development, health surveillance, and digital platform services. Companies that offer solutions like participant portals, questionnaire systems, or innovative community health surveillance methodologies are especially well-suited to engage with this project. A comprehensive understanding of population-based studies and the ability to provide scalable and flexible solutions would be highly valuable. Given the long-term potential for collaboration in public health emergencies and pandemic preparedness, businesses that can offer cost-effective, responsive, and adaptable services could greatly benefit from this engagement.

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Notice Information

Notice Title

Large-scale Participatory Community Based Surveillance Study- EMEN

Notice Description

The UK Health Security Agency (UKHSA), an Executive Agent of the Department of Health and Social Care (DHSC) is the nation's expert health security agency. This pre-market engagement is not a competitive process but is intended to help UKHSA assess options for the contingent development of large-scale community-based surveillance studies and develop full end-end capabilities. Large-scale Community Based Surveillance population studies may include some or all of the following components from the market: Participant portal and questionnaire platform with integration with additional existing fulfilment streams, and population representative cohort. Background: UKHSA's mission is to protect each member of every community from the impact of infectious diseases, chemical, biological, radiological, and nuclear incidents, and other health threats. We provide scientific, clinical and operational leadership at national and local level, as well as international, to make the nation's health secure. One requirement is the maintenance of a contingency large-scale population study capable of estimating the baseline prevalence and rate of change of a given pathogen in the community. This "participatory community-based surveillance" relies on some form of self-reported information from enrolled citizens, often supplemented through biological testing, either actively as part of a defined study (such as the ONS-operated Coronavirus (COVID-19) Infection Survey or Schools Infection Survey, UKHSA-led Winter Coronavirus (COVID-19) Infection Study, or the Imperial College London-led REACT study), or through passive citizen-led submission of information (such as the Zoe Symptom Study and App.). Large scale population studies of this type require participation from a population that can form a representative sample set - either general population or within defined sub-groups, such as adult social care, or nursery and school-age children. For the most part any inter-incident activity would be at very low levels to test operations but must be capable of being scalable with rapid activation and modular design, enabling the flexible and rapid addition of new questions, data fields, or diagnostics in response to incidents. This requirement is for the procurement one or more of the following: 1. A participant portal to manage study enrolment, consent, questionnaire and testing data, and enable physical fulfilment integration; or 2. a ready participant cohort, statistically representative of the population according to key characteristics, in particular age, ethnicity, gender, deprivation level, urban v. rural, and large enough to meet the sampling frame (see below). Geographic distribution would be across all English regions and could cover the Devolved Administrations; 3. both a participant portal to manage enrolment, consent, questionnaire and testing data, and physical fulfilment integration, and to develop and maintain a readiness cohort of a ready participant cohort, statistically representative of the population according to key characteristics, in particular age, ethnicity, gender, deprivation level, urban v. rural, and large enough to meet the sampling frame (see below). Geographic distribution would be across all English regions and could cover the Devolved Administrations. 4. An innovative solution which achieves the essential Outcomes specified in option 1-3 but delivered through an alternative approach The purpose of this Engagement is to enhance the Authority's understanding of the marketplace and its options for sourcing for a potential future requirement. The issuance of this Early market engagement does not constitute a sourcing exercise nor will the Authority pay any costs incurred in the preparation of a response to this EMEN, should you have any questions or queries relating to this RFI, please use the Atamis portal's messaging Centre to direct your questions to us for a response. All communications must be sent through the e- tendering Portal https://atamis-1928.my.site.com/s/Welcome. Atamis project reference:C390300

Planning Information

UKHSA is assessing options for the contingency development of large-scale community-based surveillance studies and to develop full end-end capabilities. This is an Early market engagement only. This EMEN is issued solely for information and planning purposes it does not constitute an Invitation to Tender (ITT) or a promise to issue an ITT in the future. This engagement does not commit UKHSA to contract for any supply or service whatsoever. The UKHSA’s key objectives for this EMEN are: • To understand the market’s interest in meeting its requirements. • To understand the market’s appetite for meeting UKHSA’s needs via different contracting models. • Estimated costs for delivering one of the Options (1-4) as set out in the attached. • The ability for UKHSA to flexibly utilize the capabilities in public health emergencies for outbreaks, including for pandemic preparedness. Should you wish to respond to this Early market engagement access the EMEN document and submit your response via Atamis e tendering portal, https://atamis-1928.my.site.com/s/Welcome. project reference C390300

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ac13
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/063982-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

73 - Research and development services and related consultancy services

79 - Business services: law, marketing, consulting, recruitment, printing and security

85 - Health and social work services

CPV Codes

73000000 - Research and development services and related consultancy services

79714000 - Surveillance services

85000000 - Health and social work services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
15 Jan 2026Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SECRETARY OF STATE FOR HEALTH AND SOCIAL CARE ACTING AS PART OF THE CROWN THROUGH UK HEALTH SECURITY AGENCY
Contact Name
Not specified
Contact Email
procurementnotices@ukhsa.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
E14 4PU
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
Not specified
Local Authority
Tower Hamlets
Electoral Ward
Canary Wharf
Westminster Constituency
Poplar and Limehouse

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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