Award

Bone Marrow Transplantation Database Maintenance

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 1 release in its history.

Award

13 Oct 2025 at 08:11

UK5 - Transparency Notice
Summary of the contracting process

The procurement process was undertaken by NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, located in Cardiff, United Kingdom. This process pertained to the maintenance of a bone marrow transplantation database, supporting the South Wales Blood and Marrow Transplant programme. The procurement fell under the industry category of software programming and consultancy services and IT services. The process is currently at the Award stage, with the service scheduled to commence on 30th November 2025 and conclude on 29th November 2028. The procurement method was a direct award below the threshold, executed without competition, with an award value of £131,361.77 GBP. Key dates include the future signature milestone due on 14th November 2025.

This tender presents substantial opportunities for businesses specialising in IT services, particularly those proficient in software maintenance and consulting for healthcare databases. Companies with expertise in software development and IT support will find this sector particularly promising, considering the turnaround requirements essential for effective healthcare database management. Large-scale companies, akin to Stemsoft Software, which has previously been successful in this sector, are well-suited to take on such comprehensive tasks, as proficiency and scalability in IT services are highly sought after in managing critical healthcare applications. This offers significant potential for business growth within the healthcare IT services domain in the UK.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Bone Marrow Transplantation Database Maintenance

Notice Description

In 2016 the Cardiff & Vale University Health Board (CAVUHB) awarded a bone marrow transplantation database contract to Canadian based company Stemsoft Software. The database supports the South Wales Blood and Marrow Transplant (SWBMT) programme that consists of collecting and processing data of allogeneic (donor) transplantations. The SWBMT require a combination of laboratory and clinic licenses to ensure the effective utilisation of the database. Equally, to ensure the database runs without delay there is vital maintenance service required as part of the ongoing contract. To ensure future effectiveness of the database a three-year service and maintenance contract is required

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05adcb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064555-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£131,361 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
13 Oct 20254 months ago
Contract Period
30 Nov 2025 - 29 Nov 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Not specified
Contact Email
rhys.wathan@wales.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

STEMSOFT SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05adcb-2025-10-13T09:11:57+01:00",
    "date": "2025-10-13T09:11:57+01:00",
    "ocid": "ocds-h6vhtk-05adcb",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXWV-6492-CGMN",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXWV-6492-CGMN"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court,",
                "locality": "Cardiff",
                "postalCode": "CF14 3UZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "email": "rhys.wathan@wales.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PDGH-2289-PXTY",
            "name": "Stemsoft Software",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PDGH-2289-PXTY"
            },
            "address": {
                "streetAddress": "1618 Station Street",
                "locality": "Vancouver",
                "postalCode": "V6A 1B6",
                "country": "CA",
                "countryName": "Canada",
                "region": "CA"
            },
            "contactPoint": {
                "email": "finance@stemsoft.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXWV-6492-CGMN",
        "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
    },
    "tender": {
        "id": "CAV-DIR (25-26) 100",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Bone Marrow Transplantation Database Maintenance",
        "description": "In 2016 the Cardiff & Vale University Health Board (CAVUHB) awarded a bone marrow transplantation database contract to Canadian based company Stemsoft Software. The database supports the South Wales Blood and Marrow Transplant (SWBMT) programme that consists of collecting and processing data of allogeneic (donor) transplantations. The SWBMT require a combination of laboratory and clinic licenses to ensure the effective utilisation of the database. Equally, to ensure the database runs without delay there is vital maintenance service required as part of the ongoing contract. To ensure future effectiveness of the database a three-year service and maintenance contract is required",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Below threshold - without competition",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Bone Marrow Transplantation Database Maintenance",
            "status": "pending",
            "value": {
                "amountGross": 131361.77,
                "amount": 131361.77,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": false,
            "suppliers": [
                {
                    "id": "GB-PPON-PDGH-2289-PXTY",
                    "name": "Stemsoft Software"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "72200000",
                            "description": "Software programming and consultancy services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "72000000",
                            "description": "IT services: consulting, software development, Internet and support"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKL2",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-11-30T00:00:00+00:00",
                "endDate": "2028-11-29T23:59:59+00:00"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "064555-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/064555-2025",
                    "datePublished": "2025-10-13T09:11:57+01:00",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-11-14T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "language": "en"
}