Planning

CMS - Bulk Recording System

POLICE AND CRIME COMMISSIONER FOR DYFED POWYS

This public procurement record has 1 release in its history.

Planning

16 Oct 2025 at 16:01

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Dyfed Powys is currently in the planning phase of a procurement process titled "CMS - Bulk Recording System." This procurement involves acquiring a resilient and comprehensive system for recording radio transmissions across the Airwave network, critical for the Dyfed Powys Police Force Communications Centre. Located in Carmarthen, Wales, with a secondary site in Ammanford, the project falls under the industry categories of hardware and software packages and information systems. Expressions of interest are invited before 27th October 2025. The contract is set to begin on 1st December 2025 and may extend until 30th November 2032, offering a structured opportunity for vendors specialising in technology solutions tailored for emergency services.

This procurement represents a significant opportunity for businesses that provide robust communication solutions, especially those with Airwave accreditation and the ability to integrate with systems like Evidence.com. Companies equipped to offer scalable and resilient recording solutions that meet stringent evidential requirements will find this tender particularly rewarding. The nature of the provision allows for long-term engagement and potential contract renewal, making it an attractive prospect for companies aiming to establish or expand their footprint in the public safety and emergency services sector. With a gross budget of £144,000, the contract envisages multiple usage scenarios, ensuring comprehensive coverage and functionality across various operational conditions.

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Notice Information

Notice Title

CMS - Bulk Recording System

Notice Description

Dyfed-Powys Police (DPP) currently have a Motorola provided Guardian Integrated Communications Control System (ICCS) at their Force Communications Centre (FCC) based at Carmarthen, Wales. The ICCS is resilient across two sites, the secondary site being located at Ammanford which is approximately 15 miles east of Carmarthen and is equipped with a secondary FCC for DR functionality. DPP require the recording of all incoming and outgoing radio transmissions via the Airwaves network and when this is replaced by Emergency Services Network (ESN). DPP require a product to provide an additional bulk radio recording system that records up to 48 Airwave talk groups when operating within business as usual or in fall back modes and when using handheld radios. Dyfed Powys Police FCC operate on a 24/7, 365 days per year on a shift rotation basis. At any one time there could be up to 20 radio operators listening to and making radio transmissions within the DPP Force area via the Airwave network. Many of the transmissions relate to high-risk, life or death type incidents and are essential evidence used in investigations. It is therefore critical that the product is resilient and able to record all transmissions at all times. It is essential that all incoming and outgoing transmissions on all Airwave channels monitored within the FCC (at Carmarthen and/or Ammanford) are recorded and downloadable and able to be submitted as evidence in investigations and court proceedings or replayed for training purposes. It is also essential that transmissions are recorded from multiple users on up to 48 separate Airwave channels at the same time without cross-over or interference with each other. DPP also require the functionality to be able to merge multiple transmissions relating to a single incident into one recording for evidential purposes.

Planning Information

Please submit expressions of interest by COP Monday 27th October 2025 to procurement@dyfed-powys.police.uk Please note in order to be considered for this exercise suppliers must be able to demonstrate the following : Airwave Certified/Accredited for use on the Airwave network The solution should be able to integrate with Evidence.com or ensure availability to record to alternative bulk storage solutions. As part of your response to register your interest please can you provide details of the above requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ce5c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/066069-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

48 - Software package and information systems

CPV Codes

44316400 - Hardware

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
30 Nov 2025Expired
Award Date
Not specified
Contract Period
1 Dec 2025 - 30 Nov 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POLICE AND CRIME COMMISSIONER FOR DYFED POWYS
Contact Name
Not specified
Contact Email
procurement@dyfed-powys.police.uk
Contact Phone
Not specified

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 2PD
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL Wales
Local Authority
Carmarthenshire
Electoral Ward
Llangunnor
Westminster Constituency
Caerfyrddin

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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