Tender

Site Steam Upgrade Project - Principal Contractor & Installation Package

THE PIRBRIGHT INSTITUTE

This public procurement record has 2 releases in its history.

TenderCancellation

07 Jan 2026 at 14:06

UK12 - Procurement Termination Notice
Tender

17 Oct 2025 at 10:43

UK4 - Tender Notice
Summary of the contracting process

The Pirbright Institute had initiated a public procurement process titled "Site Steam Upgrade Project - Principal Contractor & Installation Package," aimed at enhancing sustainability and efficiency across their facilities in Woking, UK. The procurement, classified under works for boiler installations and steam-generating systems, was planned to be executed under an open competition procurement method, with the process being significantly governed by UK legal frameworks. The tender phase had an end date of 21st November 2025, and the contract period was set from 22nd December 2025 to 9th June 2026. Despite its promising objectives, the procurement process faced cancellation on 7th January 2026, necessitated by a reassessment of scope and budget requirements.

This tender presented substantial opportunities for businesses specialising in engineering design, steam systems, and installation services, particularly those capable of acting as Principal Contractors. Companies adept in upgrading thermal systems and enhancing energy efficiency could have leveraged this project to secure a foothold or expand in the public sector market. The temporary cancellation opens a prospective window of opportunity for firms ready to adapt and strategically align with re-tendering processes, given the project's significant scope and the evolving needs of the Pirbright Institute's infrastructure enhancement goals.

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Notice Information

Notice Title

Site Steam Upgrade Project - Principal Contractor & Installation Package

Notice Description

The purpose of this project is to increase the Institute's sustainability (both environmental & financial), reduce carbon emissions and safeguard the steam supply to all buildings utilising steam generated at Pirbright. This will be achieved by a combination of the following three factors: * New steam main & condensate recovery system to steam users currently served by the end of life Western Boiler House. * Removal of inefficient and end of life Western Boiler house & increasing load on the currently underutilised, efficient, EC1 steam generation plant by 450kWh (585 kg/hr). * Upgrading 2 of 4 EC1 steam boilers with burners capable of 10:1 turndown ratio to enable more efficient operation at low production rates during summer months. Contract Scope The contract is for a single supplier to act as the Principal Contractor and complete all works as follows: * Supporting the Stage 4 design with client nominated designer and Project Manager * Supply and Installation of EC1 steam boiler burners (x2). * Steam connection & packaged steam - LTHW interface to Engineering workshop * Enabling works for new steam & condensate return connections located on EC1 steam distribution and WBH. * Supply and installation of steam and condensate equipment. * Facilitate installation & commissioning of EC1 boiler burner replacements. * Supply and installation of new steam connection & condensate return including all required equipment. * Deliver a phased changeover of steam delivery from the WBH to the newly installed connection fed from EC1. * Decommission, removal and disposal of WBH and associated redundant equipment. * Disconnection and isolation of gas, compressed air and mains water. * Commissioning and handover including Project Information Folder (PIF) is provided to the client Project Manager.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05cead
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/001102-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

51 - Installation services (except software)

71 - Architectural, construction, engineering and inspection services

CPV Codes

42160000 - Boiler installations

42162000 - Steam-generating boilers

42165000 - Steam condensers

44163140 - Steam and water pipes

45251230 - Steam-generation plant construction work

45331110 - Boiler installation work

51130000 - Installation services of steam generators, turbines, compressors and burners

71320000 - Engineering design services

71321200 - Heating-system design services

71323200 - Plant engineering design services

Notice Value(s)

Tender Value
£320,000 £100K-£500K
Lots Value
£320,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jan 20261 months ago
Submission Deadline
21 Nov 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
22 Dec 2025 - 9 Jun 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Additional Buyers

MISSING

Contact Name
Not specified
Contact Email
procurement.department@pirbright.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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