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CSC25164 Holiday Activities and Food Programme (HAF) Open Framework

Torbay Council

This public procurement record has 4 releases in its history.

Award

28 Jul 2026 at 15:11

UK7 - Contract Details Notice
Award

23 Feb 2026 at 11:32

UK6 - Contract Award Notice
Tender

03 Dec 2025 at 09:48

UK4 - Tender Notice
Planning

23 Oct 2025 at 10:42

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Torbay Council procured face-to-face Holiday Activities and Food Programme services for children and young people eligible for free school meals. The programme provides food and holiday activities during school holidays, covering children’s holiday-camp, social and related community services. Delivery is in Torbay, across Torquay, Paignton and Brixham, with separate provision for 13–16-year-olds and children with complex special educational needs and disabilities. The council estimates that around 5,451 children and young people are eligible, with provision intended to support participation during school holidays. The procurement is organised as an open framework, enabling services to be delivered by multiple providers across different local sites and participant groups.

The procurement has been awarded and contracts were signed on 2 March 2026. Awards were made on 18 February 2026 under an open procedure. Lot 1, Torquay sites, was awarded to Pro-Coaching Education, Plymouth Argyle Football in the Community Trust, Achieve4All, Torquay United Community Sports Trust, Shear Soccer and Kinetic Sports Group for £135,615 net (£162,783 gross), from 3 April 2026 to 2 April 2027. Lot 2, Paignton sites, was awarded to Plymouth Argyle Football in the Community Trust, Pro-Coaching Education, Shear Soccer and Kinetic Sports Group for £92,404 net (£110,885 gross) over the same period. Lot 4, for 13–16-year-olds, went to Plymouth Argyle, Pro-Coaching Education and Torquay United Community Sports Trust for £29,948 net (£35,937 gross). Lot 5, for children with complex SEND, went to BreadForLife, Taleblazers CIC and Turning Heads for £47,722 net (£57,266 gross). Lot 3, Brixham sites, reached final status on 18 February 2026 without an awarded supplier. Quality method statements counted for 70% and price for 30%.

This award shows that Torbay Council buys local, face-to-face holiday provision through a multi-provider framework, with opportunities divided by geography, age group and additional needs. Credible future suppliers will need to design and deliver safe, engaging activities alongside food provision for children eligible for free school meals, and demonstrate the quality of their delivery approach through structured method statements. The selection requirements included financial capacity, the ability to obtain appropriate insurance before delivery, data protection and modern slavery compliance. The framework was suitable for small and medium-sized enterprises and voluntary, community and social enterprises. Relevant providers may include sports, youth, education, community, food and specialist SEND organisations able to deliver independently across their chosen service areas.

How relevant is this notice?

Notice Information

Notice Title

CSC25164 Holiday Activities and Food Programme (HAF) Open Framework

Notice Description

Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2026. The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays. The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it's expected that roughly 20-25% of those eligible will take up the offer per School Holiday. Torbay Council are procuring an open framework for this requirement. The time period of the framework and the reopening arrangements are subject to confirmed funding from the DfE.

Lot Information

Lot 1 - Torquay Based Sites Lot 2 - Paignton Based Sites Lot 3 Brixham Based Sites

Lot 3 - HAF provision at Brixham Based Sites

Lot 4 - Provision for 13-16 year olds Lot 5 - Provision for Children with Complex Send

Planning Information

Torbay Council is seeking to invite the market to participate in a market engagement event for the provision of Holiday Activities and Food Programme. This event will provide the opportunity for organisations to learn more about Torbay’s Council’s vision for the provision and understand changes that are being proposed to the delivery of HAF. The event will cover the following areas for discussion: - To provide an overview of Torbay Council’s current proposals for HAF provision and the requirements providers will need to adhere to in their delivery. - To provide an overview of the procurement process, further details of an open framework and procurement timeframe. Providers can access further information on the Market Event and how to book a place by accessing the opportunity on www.supplyingthesouthwest.org.uk under reference DN795225.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d232
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071315-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

85 - Health and social work services

98 - Other community, social and personal services

CPV Codes

55243000 - Children's holiday-camp services

85300000 - Social work and related services

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
£3,844,800 £1M-£10M
Awards Value
£312,119 £100K-£500K
Contracts Value
£305,689 £100K-£500K

Notice Dates

Publication Date
28 Jul 20261 months ago
Submission Deadline
14 Jan 2026Expired
Future Notice Date
7 Jan 2026Expired
Award Date
18 Feb 20267 months ago
Contract Period
3 Apr 2026 - 2 Apr 2027 6-12 months
Recurrence
2026-12-02

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Torbay Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TORQUAY
Postcode
TQ1 3DR
Postcode Area
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK42 Torbay
Delivery Location
TLK42 Torbay
Local Authority
Torbay
Electoral Ward
Tormohun
Westminster Constituency
Torbay

Supplier Information

Number of Suppliers
9
Supplier Names

Pro-coaching Education Limited

PLYMOUTH ARGYLE FOOTBALL IN THE COMMUNITY TRUST

Achieve4All

TORQUAY UNITED COMMUNITY SPORTS TRUST LTD

Shear Soccer Ltd

Kinetic Sports Group

BreadForLife.Ltd

TALEBLAZERS CIC

Turning Heads - Changing Perceptions and Lives

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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