Award

Election Printing & Software

KING'S LYNN AND WEST NORFOLK BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

23 Oct 2025 at 14:21

UK5 - Transparency Notice
Summary of the contracting process

King's Lynn and West Norfolk Borough Council has completed a procurement process for the contract titled "Election Printing & Software," pertaining to the production, printing, and distribution of election-related materials, along with licensing for Electoral Management Software. This procurement falls under the services industry category, specifically involving software and printing services, and is located within the UKH16 region of the United Kingdom. The process was conducted as a direct award, justified by the supplier's previous service provision and associated benefits. The award date is set for 23rd October 2025, with the contract period commencing on 1st March 2026 and ending on 28th February 2028, including a potential one-year renewal extension. Currently, the procurement process has reached the contract award stage, with CIVICA ELECTION SERVICES LIMITED as the supplier.

This tender presents opportunities for businesses specialising in election-related services and software development, particularly those capable of managing large-scale printing and distribution operations. SMEs with expertise in software solutions for election management may find this tender an attractive opportunity due to the emphasis on software package and information systems, along with printing services. Companies with a history of successful contract fulfilment and established delivery systems in the UK could leverage this contract to enhance their portfolio and expand their market presence within the public sector. Given the direct award nature of this opportunity, businesses already familiar with or currently providing similar services to governmental bodies may be particularly well-suited to compete in this arena.

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Notice Information

Notice Title

Election Printing & Software

Notice Description

Production, printing and distribution of poll cards, postal votes and ballot papers. Including licensing for Electoral Management Software.

Procurement Information

The supplier has been providing the service since 2021 following a competitive Procurement Exercise and includes critical benefits such as Data transmission to printers. Changing supplier at this stage will result in a significant investment in officer time and pose huge risks such as Election Petitions or court hearings

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d2ac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067897-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

79800000 - Printing and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£300,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
23 Oct 20254 months ago
Contract Period
1 Mar 2026 - 28 Feb 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KING'S LYNN AND WEST NORFOLK BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurementtenders@west-norfolk.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
KING'S LYNN
Postcode
PE30 1EX
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH52 North and West Norfolk
Delivery Location
Not specified
Local Authority
King's Lynn and West Norfolk
Electoral Ward
St. Margaret's with St. Nicholas
Westminster Constituency
North West Norfolk

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA ELECTION SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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