Notice Information
Notice Title
COV - Supply, Planting, Maintenance and Watering of Seasonal Bedding Plants and Containers
Notice Description
Coventry City Council invited tenders for the provision of bedding plants for War Memorial Park, Coombe Abbey, Canley Crematorium and hanging baskets. This includes the planting, maintenance, and watering of one square metre bedding containers and hanging baskets. The Supplier will be responsible for supplying annual bedding plants for parks, plants for one metre square planters, and maintaining and watering these features throughout the year. Tenders were invited on 22 May 2025 through OCID ocds-h6vhtk-051ed0. No tenders were received at the tender submission deadline and the Council sought to Switch to Direct Award (s.43 of the Procurement Act 2023). However, the Council incorrectly published a UK12 Procurement Termination Notice that was not required
Procurement Information
Tenders were invited on 22 May 2025 through OCID ocds-h6vhtk-051ed0. No tenders were received at the tender submission deadline and the Council sought to Switch to Direct Award (s.43 of the Procurement Act 2023).
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05d365
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/084468-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Direct
- Procurement Method Details
- Direct award
- Tender Suitability
- SME, VCSE
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
03 - Agricultural, farming, fishing, forestry and related products
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
03451000 - Plants
77311000 - Ornamental and pleasure gardens maintenance services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £218,000 £100K-£500K
- Contracts Value
- £218,000 £100K-£500K
Notice Dates
- Publication Date
- 18 Dec 20252 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 23 Oct 20254 months ago
- Contract Period
- 25 Nov 2025 - 31 Oct 2027 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- COVENTRY CITY COUNCIL
- Contact Name
- Not specified
- Contact Email
- procurementcontracts@coventry.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- COVENTRY
- Postcode
- CV1 5RR
- Post Town
- Coventry
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG33 Coventry
- Delivery Location
- Not specified
-
- Local Authority
- Coventry
- Electoral Ward
- St Michael's
- Westminster Constituency
- Coventry South
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/084468-2025
18th December 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/068197-2025
24th October 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/068194-2025
24th October 2025 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05d365-2025-12-18T14:33:51Z",
"date": "2025-12-18T14:33:51Z",
"ocid": "ocds-h6vhtk-05d365",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PMJC-6861-XJPP",
"name": "Coventry City Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PMJC-6861-XJPP"
},
"address": {
"streetAddress": "Council House, Earl Street",
"locality": "Coventry",
"postalCode": "CV1 5RR",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG33"
},
"contactPoint": {
"email": "ProcurementContracts@coventry.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-10100698",
"name": "RCS PLANTS LTD",
"identifier": {
"scheme": "GB-COH",
"id": "10100698"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PJMN-8585-HVGL"
}
],
"address": {
"streetAddress": "Oldbury Farm Purley Chase Lane",
"locality": "Atherstone",
"postalCode": "CV9 2RQ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG13"
},
"contactPoint": {
"email": "sales@rcsmithplants.com"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PMJC-6861-XJPP",
"name": "Coventry City Council"
},
"tender": {
"id": "COV-22215",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "COV - Supply, Planting, Maintenance and Watering of Seasonal Bedding Plants and Containers",
"description": "Coventry City Council invited tenders for the provision of bedding plants for War Memorial Park, Coombe Abbey, Canley Crematorium and hanging baskets. This includes the planting, maintenance, and watering of one square metre bedding containers and hanging baskets. The Supplier will be responsible for supplying annual bedding plants for parks, plants for one metre square planters, and maintaining and watering these features throughout the year. Tenders were invited on 22 May 2025 through OCID ocds-h6vhtk-051ed0. No tenders were received at the tender submission deadline and the Council sought to Switch to Direct Award (s.43 of the Procurement Act 2023). However, the Council incorrectly published a UK12 Procurement Termination Notice that was not required",
"status": "complete",
"procurementMethod": "direct",
"procurementMethodDetails": "Direct award",
"procurementMethodRationale": "Tenders were invited on 22 May 2025 through OCID ocds-h6vhtk-051ed0. No tenders were received at the tender submission deadline and the Council sought to Switch to Direct Award (s.43 of the Procurement Act 2023).",
"lots": [
{
"id": "1",
"status": "complete",
"suitability": {
"sme": true,
"vcse": true
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
}
],
"procurementMethodRationaleClassifications": [
{
"id": "switchingDirectAward"
}
]
},
"awards": [
{
"id": "1",
"status": "active",
"value": {
"amountGross": 261600,
"amount": 218000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-10100698",
"name": "RCS PLANTS LTD"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "03451000",
"description": "Plants"
},
{
"scheme": "CPV",
"id": "77311000",
"description": "Ornamental and pleasure gardens maintenance services"
}
],
"deliveryAddresses": [
{
"region": "UKG33",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG33",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG33",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"contractPeriod": {
"startDate": "2025-11-05T00:00:00Z",
"endDate": "2027-10-31T23:59:59Z",
"maxExtentDate": "2029-10-31T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "2x12 month extensions permissible"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "068194-2025",
"documentType": "awardNotice",
"noticeType": "UK5",
"description": "Transparency notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/068194-2025",
"datePublished": "2025-10-24T13:07:38+01:00",
"format": "text/html"
},
{
"id": "068197-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/068197-2025",
"datePublished": "2025-10-24T13:13:07+01:00",
"format": "text/html"
}
],
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-11-05T23:59:59Z",
"status": "scheduled"
}
],
"date": "2025-10-24T00:00:00+01:00",
"standstillPeriod": {
"endDate": "2025-11-04T23:59:59+00:00"
}
}
],
"language": "en",
"contracts": [
{
"id": "1",
"awardID": "1",
"status": "active",
"period": {
"startDate": "2025-11-25T00:00:00Z",
"endDate": "2027-10-31T23:59:59Z",
"maxExtentDate": "2029-10-31T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "2 * 12 months extension options available"
},
"value": {
"amountGross": 261600,
"amount": 218000,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2025-11-25T00:00:00Z",
"noAgreedMetricsRationale": "Not required under Section 52 of Regulation 32 as contracts is below PS5m",
"documents": [
{
"id": "084468-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/084468-2025",
"datePublished": "2025-12-18T14:33:51Z",
"format": "text/html"
}
]
}
]
}