EOI:Cartreff Cynnes-Internal Residential Fit-Out Works in Live Extra Care Setting

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05d39c-2025-10-24T15:52:58+01:00",
    "date": "2025-10-24T15:52:58+01:00",
    "ocid": "ocds-h6vhtk-05d39c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PVLV-9419-HHQG",
            "name": "Caredig Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVLV-9419-HHQG"
            },
            "address": {
                "streetAddress": "43 Walter Road",
                "locality": "Swansea",
                "postalCode": "SA1 5PN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL18"
            },
            "contactPoint": {
                "name": "Lucy Roberts",
                "email": "lucy.roberts@caredig.co.uk",
                "telephone": "+447586713087"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.caredig.co.uk",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "privateUtility",
                        "description": "Private utility"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-WLS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PVLV-9419-HHQG",
        "name": "Caredig Ltd"
    },
    "tender": {
        "id": "CC-EOI-2025",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "EOI:Cartreff Cynnes-Internal Residential Fit-Out Works in Live Extra Care Setting",
        "description": "We are seeking expressions of interest from experienced contractors to tender for carrying out internal residential fit out works creating new dwellings within a extra care environment. The aim is to create new dwellings, to our required standards, ensuring quality, safety, and compliance with relevant regulations. Works may include (but are not limited to): Residential Fit out External Facade decoration & repairs Kitchen and bathroom installations Heating, plumbing and electrical installations including extending of existing Fire Alarms and sprinkler systems Energy efficiency improvements Interested suppliers must demonstrate relevant experience, capacity, and appropriate accreditations for working in an occupied care home environment. This EOI is the first stage in a potential tender process. Working in an Extra Care Environment The scheme is a live extra care setting, home to older residents with varying levels of support needs. Contractors must be sensitive to the environment, ensuring minimal disruption, maintaining high standards of cleanliness and safety, and demonstrating excellent communication and professionalism at all times. Experience working in occupied or supported housing schemes is essential, and all operatives must be appropriately briefed on safeguarding and site conduct.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45000000",
                        "description": "Construction work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1000000,
            "amount": 833333,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "works",
        "aboveThreshold": false,
        "submissionMethodDetails": "Please confirm your interest by submitting a EOI acknowledgement and submission to: sam@bayquantitysurveyors.com lucy.roberts@caredig.co.uk stephen.yancek@caredig.co.uk Farhad.Ali@Caredig.co.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed"
        },
        "tenderPeriod": {
            "endDate": "2026-01-16T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-06T12:00:00+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 1000000,
                    "amount": 833333,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "At this stage, no formal scoring will be applied. Expressions of Interest will be reviewed to assess the suitability of contractors based on their relevant experience, capacity to deliver property improvement works, and alignment with the scope outlined in the notice. Contractors may be invited to participate in a subsequent tender process, where detailed evaluation criteria and weightings will be provided. Participation in this EOI does not guarantee inclusion in future procurement stages.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Relevant Experience",
                            "description": "Demonstrated experience delivering internal fit-out works in occupied extra care or supported housing environments. Case studies of similar projects, including outcomes and client references."
                        },
                        {
                            "type": "quality",
                            "name": "Public Liability Insurance",
                            "description": "Valid insurance with minimum cover of PS5 million."
                        },
                        {
                            "type": "quality",
                            "name": "Health and Safety Compliance",
                            "description": "Compliance with current health and safety legislation and best practices."
                        },
                        {
                            "type": "quality",
                            "name": "Trade Accreditations",
                            "description": "Certifications such as CHAS, Constructionline, Gas Safe, NICEIC."
                        },
                        {
                            "type": "quality",
                            "name": "Approach to Working in a Live Extra Care Environment",
                            "description": "Methodology for minimising disruption to residents. Safeguarding measures and staff training. Communication strategy with scheme management and residents."
                        },
                        {
                            "type": "quality",
                            "name": "Project Management & Delivery",
                            "description": "Proposed programme and resource plan. Risk management approach. Quality assurance processes."
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "To be considered for this opportunity, interested contractors must meet the following minimum requirements: Experience & Track Record Demonstrable experience in delivering internal residential fit-out works, particularly within occupied or supported housing environments, including extra care or care home settings. Health & Safety Compliance Evidence of robust health and safety procedures, including compliance with CDM Regulations, Work at Height Regulations, and Electricity at Work Regulations. Contractors must provide risk assessments and method statements (RAMS) and ensure all operatives are appropriately trained and equipped. Safeguarding & Conduct All operatives must be appropriately briefed on safeguarding protocols and expected standards of conduct when working in a live extra care environment. Financial Standing Contractors must demonstrate suitable financial capacity to deliver the works, including the ability to manage staged payments and procurement of materials. Accreditations & Insurance Relevant industry accreditations (e.g. CHAS, Constructionline, or equivalent) Public Liability Insurance (minimum PS5 million) Employers' Liability Insurance (minimum PS10 million) Capacity & Resources Sufficient staffing and resource availability to deliver the works within the proposed timeframe, including flexibility for phased delivery and restricted working hours."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-01-30T00:00:00+00:00",
                    "endDate": "2026-10-30T23:59:59+00:00",
                    "maxExtentDate": "2027-01-31T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Caredig reserves the right to extend the contract duration by up to an estimated three (3) months beyond the scheduled completion date of 30 October 2026. This estimated extension period, if required, would allow for unforeseen delays, additional works, or to ensure safe and effective delivery within the live extra care environment. The estimated final completion date, including any extension, would be no later than 31 January 2027.. Any extension will be at the discretion of the contracting authority and communicated in advance to the appointed supplier(s)"
                },
                "hasOptions": true,
                "options": {
                    "description": "Caredig reserves the right to extend the contract by an estimated period of up to three (3) months beyond the scheduled completion date of 30 October 2026. This extension may be exercised to accommodate unforeseen delays, additional works, or to ensure safe and effective delivery within the live extra care environment. If required, the extended contract period would conclude no later than 31 January 2027."
                }
            }
        ],
        "documents": [
            {
                "id": "L-3",
                "documentType": "biddingDocuments",
                "description": "EOI document attached. Please sign and return.",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=350035"
            },
            {
                "id": "068298-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/068298-2025",
                "datePublished": "2025-10-24T15:52:58+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}