Planning

Service, Maintenance and Repair of Mechanical Ventilation Heat Recovery Systems and Air Source Heat Pump Systems

LONDON BOROUGH OF NEWHAM

This public procurement record has 1 release in its history.

Planning

28 Oct 2025 at 15:30

UK3 - Planned Procurement Notice
Summary of the contracting process

The London Borough of Newham has initiated a planned procurement process for the "Service, Maintenance and Repair of Mechanical Ventilation Heat Recovery Systems and Air Source Heat Pump Systems". This procurement opportunity primarily falls under the repair and maintenance services category. The tender, currently in the planning stage, is marked by its open procurement method, below the threshold for open competition. The procurement is set to conclude its tender period on 20 January 2026, and potential bidders are required to submit their proposals electronically. The contract, valued at £500,000 with a gross amount of £600,000, is situated within the London region (UKI41). A 3-year contract is anticipated, commencing on 6 April 2026, with options for two additional extensions of one year each, pending satisfactory performance.

Businesses specialising in mechanical and ventilation system repair and maintenance, especially small and medium enterprises (SMEs), are well-positioned to capitalise on this opportunity. With a focus on ensuring compliance with industry and manufacturer standards for new-build properties, this contract presents significant potential for generating steady revenue, refining service offerings, and expanding operational capabilities within the public sector. Those capable of delivering exceptional service in maintenance and repair for air source heat pumps and ventilation systems are encouraged to consider this tender, as it offers a structured and potentially long-term engagement with a major public authority like the London Borough of Newham. The final communication regarding this tender is anticipated by 26 November 2025.

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Notice Information

Notice Title

Service, Maintenance and Repair of Mechanical Ventilation Heat Recovery Systems and Air Source Heat Pump Systems

Notice Description

The London Borough of Newham is responsible for the maintenance and repair of a number of new-build properties. The new builds have a combination of air source heat pumps (ASHP) and mechanical ventilation heat recovery (MVHR) installed. It is essential that a programme of servicing is in place to ensure compliance with industry and manufacturer standards. The proposed contract is for a 3-year period with the option to extend for a further 2-years, (3+1+1) subject to satisfactory performance of the contract.

Lot Information

Lot 1

Renewal: The 3-year contract may be extended for a year and then a further year subject to satisfactory performance by the contractor.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d583
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069067-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Oct 20253 months ago
Submission Deadline
20 Jan 2026Expired
Future Notice Date
26 Nov 2025Expired
Award Date
Not specified
Contract Period
5 Apr 2026 - 5 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF NEWHAM
Contact Name
Janet Paraskeva
Contact Email
jan.paraskeva@newham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
E16 2QU
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI4 Inner London - East
Local Authority
Newham
Electoral Ward
Royal Albert
Westminster Constituency
West Ham and Beckton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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