HR and Payroll System (5 Year contract)

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                "locality": "Broadstairs",
                "postalCode": "CT10 1PN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ44"
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            "name": "HealthBoxHR",
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        "title": "HR and Payroll System (5 Year contract)",
        "description": "As a family of six community-based colleges across East Kent, EKC Group's mission is to play a leading role for East Kent in developing the economic and social prosperity of the communities we serve. The Group's current Human Resources and Payroll system is being phased out by the supplier from 31 March 2026 and this has bought forward a planned procurement exercise for these solutions. The Group employs over 1500 staff and provides HR and payroll services for our sister EKC Schools Trust, which has 700 employees over 15 schools. We have a wholly owned subsidiary that runs a Hotel which has 41 employees and a Tronc Scheme of 51 employees. At present the Group has proprietary software for performance management, leave and expenses claims and a third-party recruitment and onboarding system (e-ploy). Whilst these could be maintained this tender includes the potential to include these elements within the overall software supplied.",
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                "documentType": "biddingDocuments",
                "description": "Clarifications and Guidance Document 4 - EKC Group Response",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7662",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-7663",
                "documentType": "biddingDocuments",
                "description": "Clarifications and Guidance Document 5 - EKC Group Response",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7663",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "073878-2025",
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                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/073878-2025",
                "datePublished": "2025-11-14T11:11:02Z",
                "format": "text/html"
            },
            {
                "id": "A-7847",
                "documentType": "biddingDocuments",
                "description": "Clarifications and Guidance 6 - EKC Group Responses",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7847",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "073956-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/073956-2025",
                "datePublished": "2025-11-14T12:43:04Z",
                "format": "text/html"
            },
            {
                "id": "A-7891",
                "documentType": "biddingDocuments",
                "description": "Clarifications and Guidance 6 - General Position on International participation (Suppliers outside the UK)",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7891",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "074125-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/074125-2025",
                "datePublished": "2025-11-14T15:51:52Z",
                "format": "text/html"
            },
            {
                "id": "A-7951",
                "documentType": "biddingDocuments",
                "description": "Tender Clarifications and Guidance 7 document - EKC Group responses",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7951",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "074298-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/074298-2025",
                "datePublished": "2025-11-17T10:46:36Z",
                "format": "text/html"
            },
            {
                "id": "A-8081",
                "documentType": "biddingDocuments",
                "description": "Clarifications and Guidance 8 - EKC Group Response",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8081",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "075248-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/075248-2025",
                "datePublished": "2025-11-19T13:58:57Z",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "072391-2025",
                "description": "Please find Clarifications and Guidance Document 1 in the Documents Sections for further information."
            },
            {
                "id": "072397-2025",
                "description": "Clarifications guidance documents two and three are now available for downloading as seen in documents section."
            },
            {
                "id": "073878-2025",
                "description": "Guidance documents 4 & 5 available for download"
            },
            {
                "id": "073956-2025",
                "description": "Clarifications & Guidance Document 6 - EKC Responses"
            },
            {
                "id": "074125-2025",
                "description": "IMPORTANT: Added - Clarifications and Guidance 6 - General Position on International participation (Suppliers outside the UK)"
            }
        ]
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                "measure": "vcseFinalStageBids",
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            "id": "1",
            "title": "HR and Payroll System Provider (2026 - 2031)",
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                    ],
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            },
            "hasRenewal": true,
            "renewal": {
                "description": "If EKC Group is satisfied with the service and quality of the system a 3-year renewal term can be enacted."
            },
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            "options": {
                "description": "If new and relevant modules become available."
            },
            "relatedLots": [
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            "documents": [
                {
                    "id": "081552-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/081552-2025",
                    "datePublished": "2025-12-10T14:28:06Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2025-12-10T00:00:00Z",
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            ]
        }
    ]
}