Election Printing (Direct Award) 2025

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05d774-2025-10-30T16:50:58Z",
    "date": "2025-10-30T16:50:58Z",
    "ocid": "ocds-h6vhtk-05d774",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWBJ-9435-VXQQ",
            "name": "Reading Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWBJ-9435-VXQQ"
            },
            "address": {
                "streetAddress": "Bridge Street",
                "locality": "Reading",
                "postalCode": "RG1 2LU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ11"
            },
            "contactPoint": {
                "name": "Claire Woodford",
                "email": "pchub@reading.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-02263092",
            "name": "Civica Election Services",
            "identifier": {
                "scheme": "GB-COH",
                "id": "02263092"
            },
            "address": {
                "streetAddress": "33 Clarendon Road",
                "locality": "London",
                "postalCode": "N8 0NW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI43"
            },
            "contactPoint": {
                "email": "electionservices@civica.co.uk",
                "telephone": "02083658909"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWBJ-9435-VXQQ",
        "name": "Reading Borough Council"
    },
    "tender": {
        "id": "25-S-037",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Election Printing (Direct Award) 2025",
        "description": "Printing Contract for Electoral Services for Elections/Business Improvement District Elections (BID), Canvass and all year-round Registration/Printing Requirements and emailing/posting statutory forms.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "pursuant to Section 41 and Schedule 5 (Regulation 7) of the Procurement Act 2023, which permits a direct award justification for additional or repeat goods, services or works, namely 7.The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where-- * (a)a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and * (b)the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.\" Expected outcomes from Contract * Maintain the existing quality and continuity of service by having the same Supplier for Software and Printing. This includes the benefits afforded by Civica with their inter operational package. * Deliver all aspects of our Service - Election, Canvass and all year-round Registration. * Accuracy - Civica experience provides confidence in their ability to deliver accurately to Reading Borough Council. * Time Management - Civica's understanding of the Electoral process ensures timely printing 100% every time and reduces risk of error. * Support - Specialist Project Manager is assigned to RBC who understands the nuances of Electoral printing. * Training would not be necessary if we are able to maintain the existing service. * GDPR Compliant. * Statutory Requirements/Legislation Changes - Civica are fully aware of and respond to the changes made by the Electoral Commission/Government.",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "singleSuppliersTechnicalReasons"
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        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "pending",
            "value": {
                "amountGross": 800000,
                "amount": 640000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-02263092",
                    "name": "Civica Election Services"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "79810000",
                            "description": "Printing services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "79800000",
                            "description": "Printing and related services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "79811000",
                            "description": "Digital printing services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "79820000",
                            "description": "Services related to printing"
                        },
                        {
                            "scheme": "CPV",
                            "id": "79823000",
                            "description": "Printing and delivery services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "79824000",
                            "description": "Printing and distribution services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKJ11",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-01-02T00:00:00+00:00",
                "endDate": "2029-03-31T23:59:59+01:00",
                "maxExtentDate": "2030-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "1 x 12mth"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "069884-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/069884-2025",
                    "datePublished": "2025-10-30T16:50:58Z",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-11-28T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "language": "en"
}