Provision of Insurance and Related Services to Trent & Dove Housing Ltd

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05d9c6-2025-11-10T19:05:15Z",
    "date": "2025-11-10T19:05:15Z",
    "ocid": "ocds-h6vhtk-05d9c6",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHWV-4176-MRBJ",
            "name": "Trent & Dove Housing Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHWV-4176-MRBJ"
            },
            "address": {
                "streetAddress": "Trinity Square, Horninglow Street",
                "locality": "Burton-upon-Trent",
                "postalCode": "DE14 1BL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG24"
            },
            "contactPoint": {
                "name": "Jan Griffiths",
                "email": "Louis.West-oram@gibbslaidler.co.uk",
                "telephone": "07701255783"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PGJB-3773-RCMH",
            "name": "Gibbs Laidler Consulting LLP",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGJB-3773-RCMH"
            },
            "address": {
                "streetAddress": "1 The Courtyard, Salters Heath Business Centre",
                "locality": "Sevenoaks",
                "postalCode": "TN13 2BL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ46"
            },
            "contactPoint": {
                "name": "Louis West-Oram",
                "email": "Louis.West-oram@gibbslaidler.co.uk",
                "telephone": "07701255783"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Working on behalf of the contracting authority"
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHWV-4176-MRBJ",
        "name": "Trent & Dove Housing Limited"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Pre-market engagement meetings was held on the 29th & 30th October. The meeting provided the opportunity to hear from other senior leaders from Trent & Dove Limited. The meeting included an overview of the organisation, including our stock profile and our development / strategy ambitions for the next five years. Pre engagement meetings were either held in person at Trinity Square Horninglow Street, Burton upon Trent, DE14 1BL or online via teams (This was at the sole discretion of the contracting authority). Online meetings were presented using the Microsoft Teams platform.",
                "dateMet": "2025-10-31T00:00:00+00:00",
                "status": "met"
            }
        ],
        "documents": [
            {
                "id": "070789-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/070789-2025",
                "datePublished": "2025-11-04T12:05:22Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-05d9c6",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of Insurance and Related Services to Trent & Dove Housing Ltd",
        "description": "Trent & Dove Housing Ltd are looking to appoint one or more providers to deliver their Insurance and related services for Property, legal liability and other general (non-life) insurable risks. The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident and employment practices liability. This list is to be decided at the sole discretion of Trent & Dove Housing Ltd. Suppliers will be required to have the financial ability to deliver the programme, including Insurers with a minimum rating of 'BBB' from standard and poor, 'B++' from AM Best, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder's market security committee. In the case of any rating less than A-, the contracting authority will evaluate and accept the nominated insurer(s) at its sole discretion, subject to disclosure and acceptance prior to the ITT bid deadline of the bidder's market security committee's latest report, including written recommendation from the bidder's market security committee. Suppliers will be assessed but not limited to the following high level criterion: - The ability to provide the Contracting Authority with a choice of suitable insurers and/or suitable cover options - A skilled and competent service team, being Client Relationship Management, Insurance Claims management, Insurance Broking / underwriting and insurable risk managers - The delivery of quality service to the Contracting Authority and our clients, including that provided to us by any third-party contractor employed by you or by the Insurer(s) you propose For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Insurance-services./34QH7G7D78 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/34QH7G7D78",
        "items": [
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                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "66510000",
                        "description": "Insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66516000",
                        "description": "Liability insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66517300",
                        "description": "Risk management insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66518300",
                        "description": "Insurance claims adjustment services"
                    }
                ],
                "deliveryAddresses": [
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                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                "relatedLot": "1"
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                        "description": "Liability insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66517300",
                        "description": "Risk management insurance services"
                    },
                    {
                        "scheme": "CPV",
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                    {
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                        "description": "Liability insurance services"
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                    {
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                        "description": "Liability insurance services"
                    },
                    {
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                        "description": "Risk management insurance services"
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                    },
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                    },
                    {
                        "scheme": "CPV",
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                        "description": "Insurance claims adjustment services"
                    }
                ],
                "relatedLot": "5"
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            {
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                        "scheme": "CPV",
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                    {
                        "scheme": "CPV",
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                        "description": "Liability insurance services"
                    },
                    {
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                    },
                    {
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                        "description": "Insurance claims adjustment services"
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                    {
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                        "description": "Liability insurance services"
                    },
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                        "scheme": "CPV",
                        "id": "66517300",
                        "description": "Risk management insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66518300",
                        "description": "Insurance claims adjustment services"
                    }
                ],
                "relatedLot": "7"
            },
            {
                "id": "8",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "66510000",
                        "description": "Insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66516000",
                        "description": "Liability insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66517300",
                        "description": "Risk management insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66518300",
                        "description": "Insurance claims adjustment services"
                    }
                ],
                "relatedLot": "8"
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                "id": "9",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "66510000",
                        "description": "Insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66515200",
                        "description": "Property insurance services"
                    }
                ],
                "relatedLot": "9"
            }
        ],
        "value": {
            "amountGross": 3035000,
            "amount": 3035000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-06-26T00:00:00+01:00",
                    "endDate": "2029-06-25T23:59:59+01:00",
                    "maxExtentDate": "2031-06-25T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "title": "Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Trent & Dove Housing Ltd.",
                "description": "A programme of General (non-life) insurance and related services for Trent & Dove Housing Ltd. The programme will require Insurance and related services for risks that may include but not be limited to: Property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime, employment practices liability. This list is to be decided at the sole discretion Trent & Dove Housing Ltd.",
                "value": {
                    "amountGross": 2700000,
                    "amount": 2700000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
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                            "type": "cost",
                            "name": "Criterion 1",
                            "numbers": [
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                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
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                        {
                            "type": "quality",
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                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "Trent & Dove Housing Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost."
                }
            },
            {
                "id": "2",
                "title": "Insurance and related services associated with the Motor Fleet as required by Trent & Dove Housing Ltd",
                "description": "Trent & Dove Housing Ltd are looking to appoint one or more providers to supply insurance and related services associated with Motor Fleet cover.",
                "status": "active",
                "value": {
                    "amountGross": 200000,
                    "amount": 200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Criterion 1",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-06-26T00:00:00+01:00",
                    "endDate": "2029-06-25T23:59:59+01:00",
                    "maxExtentDate": "2031-06-25T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Trent & Dove Housing Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost."
                }
            },
            {
                "id": "3",
                "title": "Insurance and related services associated with Engineering plant and programme of Engineering inspections for Trent & Dove Housing Ltd",
                "description": "Trent & Dove Housing Ltd are looking to appoint one or more providers to supply insurance and related services associated with Engineering cover.",
                "status": "active",
                "value": {
                    "amountGross": 25000,
                    "amount": 25000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Criterion 1",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
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                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-06-26T00:00:00+01:00",
                    "endDate": "2029-06-25T23:59:59+01:00",
                    "maxExtentDate": "2031-06-25T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Trent & Dove Housing Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost."
                }
            },
            {
                "id": "4",
                "title": "Insurance and related services associated with Cyber Risk for Trent & Dove Housing Ltd",
                "description": "Trent & Dove Housing Ltd are looking to appoint one or more providers to supply insurance and related services associated with Cyber Risk cover.",
                "status": "active",
                "value": {
                    "amountGross": 45000,
                    "amount": 45000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Criterion 1",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-06-26T00:00:00+01:00",
                    "endDate": "2029-06-25T23:59:59+01:00",
                    "maxExtentDate": "2031-06-25T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Trent & Dove Housing Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost."
                }
            },
            {
                "id": "5",
                "title": "Insurance and related services associated with Terrorism and/or Political Violence (Pool-Re) for Trent & Dove Housing Ltd",
                "description": "Trent & Dove Housing are looking to appoint one or more providers to supply insurance and related services associated with Terrorism and/or Political Violence (Pool-Re) cover.",
                "status": "active",
                "value": {
                    "amountGross": 25000,
                    "amount": 25000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Criterion 1",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-06-26T00:00:00+01:00",
                    "endDate": "2029-06-25T23:59:59+01:00",
                    "maxExtentDate": "2031-06-25T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Trent & Dove Housing Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost."
                }
            },
            {
                "id": "6",
                "title": "Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) as required by Trent & Dove Housing Ltd.",
                "description": "Trent & Dove Housing Ltd are looking to appoint one or more providers to supply insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) cover.",
                "status": "active",
                "value": {
                    "amountGross": 0,
                    "amount": 0,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Criterion 1",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-06-26T00:00:00+01:00",
                    "endDate": "2029-06-25T23:59:59+01:00",
                    "maxExtentDate": "2031-06-25T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Trent & Dove Housing Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost."
                }
            },
            {
                "id": "7",
                "title": "Insurance and related services associated with Directors & Officers as required by Trent & Dove Housing Ltd",
                "description": "Trent & Dove Housing Ltd are looking to appoint one or more providers to supply insurance and related services associated with Directors & Officers cover.",
                "status": "active",
                "value": {
                    "amountGross": 20000,
                    "amount": 20000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Criterion 1",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-06-26T00:00:00+01:00",
                    "endDate": "2029-06-25T23:59:59+01:00",
                    "maxExtentDate": "2031-06-25T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Trent & Dove Housing Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost."
                }
            },
            {
                "id": "8",
                "title": "Insurance and related services associated with Professional Indemnity as required by Trent & Dove Housing Ltd",
                "description": "Trent & Dove Housing Ltd are looking to appoint one or more providers to supply insurance and related services associated with Professional Indemnity cover.",
                "status": "active",
                "value": {
                    "amountGross": 20000,
                    "amount": 20000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Criterion 1",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-06-26T00:00:00+01:00",
                    "endDate": "2029-06-25T23:59:59+01:00",
                    "maxExtentDate": "2031-06-25T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Trent & Dove Housing Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost."
                }
            },
            {
                "id": "9",
                "title": "Insurance and related services associated with Alternative Risk Financing as required by Trent & Dove Housing Ltd.",
                "description": "Trent & Dove Housing Ltd are looking to appoint one or more providers to supply insurance and related services associated with Alternative Risk Financing cover.",
                "status": "active",
                "value": {
                    "amountGross": 0,
                    "amount": 0,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Criterion 1",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-06-26T00:00:00+01:00",
                    "endDate": "2029-06-25T23:59:59+01:00",
                    "maxExtentDate": "2031-06-25T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Trent & Dove Housing Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-11-04T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The procedure will consist of a multi stage procurement, covering a conditions of participation stage and three stages contained within the tendering period, allowing for shortlisting of suppliers at each round. The high level weightings apportioned to this procurement consists of 50% Cost / 50% Quality."
        },
        "submissionMethodDetails": "https://www.delta-esourcing.com/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-12-05T17:00:00+00:00",
        "enquiryPeriod": {
            "endDate": "2025-12-05T17:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-04-10T23:59:59+01:00"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 8,
            "maximumLotsAwardedPerSupplier": 8,
            "awardCriteriaDetails": "The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1-9 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "072582-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/072582-2025",
                "datePublished": "2025-11-10T19:05:15Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}