Planning

NWSSP - Maintenance of Manual Handling Equipment

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 1 release in its history.

Planning

05 Nov 2025 at 09:24

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership-Procurement Services is currently in the planning stage of a procurement process for the maintenance and statutory inspection of manual handling equipment located across NHS Wales sites, under the procurement title 'NWSSP - Maintenance of Manual Handling Equipment'. The procurement falls within the services category, specifically repair and maintenance services (CPV code 50000000), with operations based in Wales (UKL region). Key dates to note include the submission deadline for Expressions of Interest (EOI) by 18 November 2025. The procurement process is in planning, with a planned contract period starting on 25 February 2026 and extending until 24 February 2028, with an option for a one-year extension. The overall contract value is anticipated to be £240,000, with the potential to expand to a gross amount of £288,000.

This pre-market engagement exercise offers significant opportunities for businesses specialising in preventative maintenance and statutory testing services, especially those familiar with LOLER and PUWER regulations. The contract's scope encompasses routine maintenance, inspections, reporting, and emergency call-out services. It is well-suited for companies with the capability, capacity, and compliance with the UK's legislative frameworks, ideally SMEs and VCSEs looking to expand within the public sector. The engagement aims to gather expressions of interest and better understand the market's ability to meet these specialised requirements, helping to tailor the forthcoming tender opportunity to those with adequate skills and experience in delivering such services across NHS facilities in Wales.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

NWSSP - Maintenance of Manual Handling Equipment

Notice Description

NHS Wales Shared Services Partnership (NWSSP) - Supply Chain, Logistics & Transport (SCL&T) is seeking to engage with the market in relation to a forthcoming procurement for the maintenance and statutory inspection of manual handling equipment located across multiple NHS Wales sites. The intended contract will cover preventative maintenance, statutory LOLER and PUWER inspections, and associated remedial or emergency call-out work for NWSSP-owned manual handling equipment. The anticipated contract will be established as a two-year call-off arrangement, with the option to extend for a further 12 months. Suppliers will be required to demonstrate the competence, capacity, and capability to deliver inspection and maintenance services in accordance with relevant legislation, including the Provision and Use of Work Equipment Regulations (PUWER) 1998 and the Lifting Operations and Lifting Equipment Regulations (LOLER) 1998, as well as manufacturers' maintenance guidelines. The scope of service is expected to include: - Routine preventative maintenance visits (approximately two per annum per site); - Thorough examinations and inspections to statutory standards; - Provision of inspection reports and certification following each visit; and - Availability for remedial and emergency call-outs as required. This notice is being issued solely to obtain expressions of interest from suppliers who are capable of delivering services relating to the maintenance, inspection, and statutory testing of manual handling equipment in accordance with LOLER and PUWER regulations. The purpose of this engagement is to identify suppliers within this field of work who have the appropriate skills, experience, and capacity to undertake this type of service across NHS Wales sites. Information gathered through this process will help inform and shape the forthcoming tender opportunity. Please note that this is not a call for competition or an invitation to tender. It is purely an information-gathering exercise to understand the level of market interest and capability within this area.

Planning Information

Suppliers who are capable of delivering services relating to the maintenance, inspection, and statutory testing of manual handling equipment in accordance with LOLER and PUWER regulations are invited to submit an Expression of Interest (EOI) to participate in this pre-market engagement exercise. Expressions of Interest should be submitted no later than 18 November 2025. In addition, suppliers must send a copy of their Expression of Interest by email to: Michael.Butler2@wales.nhs.uk Evangeline.Thorpe@wales.nhs.uk Please note that this exercise is being undertaken for market engagement purposes only and does not constitute a call for competition or an invitation to tender. A separate Tender Notice will be published in due course should the procurement proceed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05da8d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071103-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Nov 20253 months ago
Submission Deadline
Not specified
Future Notice Date
19 Nov 2025Expired
Award Date
Not specified
Contract Period
25 Feb 2026 - 24 Feb 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05da8d-2025-11-05T09:24:49Z",
    "date": "2025-11-05T09:24:49Z",
    "ocid": "ocds-h6vhtk-05da8d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-NHS-RQF",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "scheme": "GB-NHS",
                "id": "RQF"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court,",
                "locality": "Cardiff",
                "postalCode": "CF14 3UZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Michael Butler",
                "email": "Michael.Butler2@wales.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-WLS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-NHS-RQF",
        "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Suppliers who are capable of delivering services relating to the maintenance, inspection, and statutory testing of manual handling equipment in accordance with LOLER and PUWER regulations are invited to submit an Expression of Interest (EOI) to participate in this pre-market engagement exercise. Expressions of Interest should be submitted no later than 18 November 2025. In addition, suppliers must send a copy of their Expression of Interest by email to: Michael.Butler2@wales.nhs.uk Evangeline.Thorpe@wales.nhs.uk Please note that this exercise is being undertaken for market engagement purposes only and does not constitute a call for competition or an invitation to tender. A separate Tender Notice will be published in due course should the procurement proceed.",
                "dueDate": "2025-11-18T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "071103-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/071103-2025",
                "datePublished": "2025-11-05T09:24:49Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-05da8d",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "NWSSP - Maintenance of Manual Handling Equipment",
        "description": "NHS Wales Shared Services Partnership (NWSSP) - Supply Chain, Logistics & Transport (SCL&T) is seeking to engage with the market in relation to a forthcoming procurement for the maintenance and statutory inspection of manual handling equipment located across multiple NHS Wales sites. The intended contract will cover preventative maintenance, statutory LOLER and PUWER inspections, and associated remedial or emergency call-out work for NWSSP-owned manual handling equipment. The anticipated contract will be established as a two-year call-off arrangement, with the option to extend for a further 12 months. Suppliers will be required to demonstrate the competence, capacity, and capability to deliver inspection and maintenance services in accordance with relevant legislation, including the Provision and Use of Work Equipment Regulations (PUWER) 1998 and the Lifting Operations and Lifting Equipment Regulations (LOLER) 1998, as well as manufacturers' maintenance guidelines. The scope of service is expected to include: - Routine preventative maintenance visits (approximately two per annum per site); - Thorough examinations and inspections to statutory standards; - Provision of inspection reports and certification following each visit; and - Availability for remedial and emergency call-outs as required. This notice is being issued solely to obtain expressions of interest from suppliers who are capable of delivering services relating to the maintenance, inspection, and statutory testing of manual handling equipment in accordance with LOLER and PUWER regulations. The purpose of this engagement is to identify suppliers within this field of work who have the appropriate skills, experience, and capacity to undertake this type of service across NHS Wales sites. Information gathered through this process will help inform and shape the forthcoming tender opportunity. Please note that this is not a call for competition or an invitation to tender. It is purely an information-gathering exercise to understand the level of market interest and capability within this area.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 288000,
            "amount": 240000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-25T00:00:00+00:00",
                    "endDate": "2028-02-24T23:59:59+00:00",
                    "maxExtentDate": "2029-02-24T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-11-19T23:59:59+00:00"
        },
        "status": "planning"
    },
    "language": "en"
}