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BFI London Film Festival Gala Production and Reception Management

British Film Institute

This public procurement record has 2 releases in its history.

Award

26 Mar 2026 at 13:07

UK6 - Contract Award Notice
Tender

05 Nov 2025 at 10:53

UK4 - Tender Notice
Summary of the contracting process

The British Film Institute, located in London, has awarded a contract for the BFI London Film Festival Gala Production and Reception Management. The contract involves the management of gala events, including cinema build and fit-out, red carpet cinema and event production, and sponsored gala receptions. The industry category for this tender spans promotional services and cultural event organisation services. The award stage was completed on 26 March 2026, with DDA Public Relations Limited being appointed as the supplier. The contract period is set to begin on 20 April 2026 and could extend until 19 April 2030, with possible renewals available. Given the selective procurement method and competitive flexible procedure, this tender was aligned with services exceeding the threshold level, ultimately awarding a gross amount of £321,000.

This tender opens up significant opportunities for businesses involved in event management, promotional activities, and cultural events, particularly those with expertise in gala productions. With a high-profile public authority client such as the British Film Institute, growth can be achieved through commendable execution of the high-stakes, internationally recognised film festival events. Businesses with experience in managing prestigious events in the cultural sector or those capable of executing intricate event setups would be well-suited to compete. The opportunity for renewal extends potential for long-term collaboration, while the chance to host prominent guests during the festival could bolster the selected business's portfolio and reputation within the industry.

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Notice Information

Notice Title

BFI London Film Festival Gala Production and Reception Management

Notice Description

Gala Venue Cinema Build and Fit Out - Project Management of the installation of screen, draping, sound and broader fit-out are all within the scope of this contract. Projection of screenings throughout the festival is managed by BFI in-house technical teams. Red Carpet Cinema and Event Production - Across the duration of the 12 days, the festival hosts between 22 and 26 red carpet premieres at our partner gala venue, Southbank Centre's Royal Festival Hall, and occasionally, broader festival venues. The red carpet events feature UK, European and World premieres with on-stage A-list talent introductions. A number of the red carpet premieres are sponsored or in association with the festival's partners. Opening and Closing Night Receptions - The Opening and Closing Nights of the Festival are formal red carpet Gala evenings held at Southbank Centre's Royal Festival Hall, or a venue of similar size and scale, featuring a European or World Premiere of an international prestigious film, followed by a reception at a landmark London venue. Sponsored Gala Receptions - A number of our Sponsored Headline Galas come with pre or post-screening Receptions for c350-500 high-profile guests. These typically run from c 18:00 - 19:30 OR 20:00-00:00 and include drinks, canapes, a DJ and light venue dressing.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05dab6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027911-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79342200 - Promotional services

79952000 - Event services

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
£280,000 £100K-£500K
Lots Value
£280,000 £100K-£500K
Awards Value
£267,500 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
26 Mar 20265 months ago
Submission Deadline
21 Nov 2025Expired
Future Notice Date
Not specified
Award Date
26 Mar 20265 months ago
Contract Period
20 Apr 2026 - 19 Apr 2028 2-3 years
Recurrence
2029-05-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
British Film Institute
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1T 1LN
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLI London
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
1
Supplier Name

DDA PUBLIC RELATIONS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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