Tender

CEFAS25-71 Request for Quotation for an Avigilon Network Video Server

CENTRE FOR ENVIRONMENT, FISHERIES AND AQUACULTURE SCIENCE

This public procurement record has 2 releases in its history.

TenderUpdate

05 Nov 2025 at 14:52

UK4 - Tender Notice
Tender

05 Nov 2025 at 11:50

UK4 - Tender Notice
Summary of the contracting process

The Centre for Environment, Fisheries and Aquaculture Science (Cefas), a sub-central government public authority based in Lowestoft, United Kingdom, is seeking quotations for the supply, installation, and configuration of an Avigilon Network Video Server. This procurement is within the 'Video recorders' industry category and focuses on providing enhanced video capabilities for monitoring purposes. Cefas requires the delivery of the server to the Weymouth Laboratory before 27th February 2026. The procurement method is open competition, and the tender is currently in the active stage, with a submission deadline on 27th November 2025. The total contract value is projected at £17,000 net of VAT, with gross expenditures amounting to £20,400.

This tender provides business growth opportunities, particularly for companies specializing in network video technologies and server installations. Suppliers with expertise in Avigilon server systems, capable of integrating modern Windows Server Operating Systems and handling video encoder requirements, would be well-suited for this project. Small and medium-sized enterprises are encouraged to apply, as the award criteria weight technical quality, cost, and social value. The contract period extends from 19th December 2025 to 26th February 2027, offering sustained business engagement for the successful bidder. This opportunity is ideal for businesses aiming to expand their clientele within the public sector industry.

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Notice Information

Notice Title

CEFAS25-71 Request for Quotation for an Avigilon Network Video Server

Notice Description

Cefas requires the supply, installation, and configuration of a new Network Video Recorder to replace its existing server, which has reached end-of-support status. The current system utilises an Avigilon server supporting approximately 18 encoders and 20 users. The camera network comprises of approximately 30 analogue cameras, although they are not all always connected at the same time. The Home Office prefers Cefas to have video capability to be able to view the animals without human interaction, which enables the ability to spot specific behavioural patterns within the holding tanks which cannot be attributed to a prey response or change in lighting. The users of the holding tanks are required to obtain Home Office licences to undertake experiments on animals, and in most (if not all) cases, the use of cameras is laid out within this licence approval. Scope of Requirements: 1. Technical Requirement One rack-mounted server is needed to handle the number of users and cameras specified above, with enough storage capacity for future upgrades to high-definition images with IP cameras. The server must use: * a RAID6 array to withstand up to two disk failures * enough storage to keep high definition images for a minimum of one month before being overwritten after capacity is reached * a modern and supported Windows Server Operating System such as Windows Server 2022 or 2025 * Avigilon Server software to ensure compatibility with the existing environment. 2. Environmental Considerations * Unit should have an ultra low power consumption. * Consideration of how packaging will be managed. Ideally at the time of installation the supplier will remove packaging and dispose of by ethical and environmentally friendly methods. Where possible packaging is to be re-used or recycled. 3. Hardware, Software, PC, Licenses, operating systems 3.1 Avigilon Server software licensed appropriately for 18 encoders and up to 20 client users. 4. Compatibility with existing hardware/software/equipment 4.1 Compatibility with existing analogue cameras and encoders is essential. 4.2 The operating system must use a modern, supported Windows Server Operating System to ensure compatibility with Cefas' endpoint protection software and server management tools. 5. Installation 5.1 Quotations must cover Avigilon software installation, connectivity to the camera network and software configuration. Server installation should be coordinated with Cefas IT Services to ensure that networking, endpoint protection, and monitoring are configured. 6. Ease of maintenance 6.1 The supplied solution should be a genuine Avigilon hardware appliance. 7. Parts, Consumables and Updates 7.1 All parts must be covered under warranty in the event of failure 8. Warranties and Guarantees 8.1 Warranties will start from the point of acceptance of delivery and once the goods have been tested to ensure they are in working order. Cefas expect minimum warranty period of 12 months to be included in the purchase. 8.2 Warranties should include replacements of parts in the event of failure, including disk failures and full server replacement in the event of a catastrophic failure. 8.3 Options for on-site support and/or remote assistance should be available. Delivery Date: It is essential that delivery is made to Cefas Weymouth Laboratory before 27th February 2026. You should confirm lead time in your bid submission.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05dace
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071312-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32333100 - Video recorders

Notice Value(s)

Tender Value
£17,000 Under £100K
Lots Value
£17,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Nov 20253 months ago
Submission Deadline
27 Nov 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
19 Dec 2025 - 26 Feb 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CENTRE FOR ENVIRONMENT, FISHERIES AND AQUACULTURE SCIENCE
Contact Name
Laura Anderson
Contact Email
procure@cefas.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LOWESTOFT
Postcode
NR33 0HT
Post Town
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH63 East Suffolk
Delivery Location
Not specified
Local Authority
East Suffolk
Electoral Ward
Kirkley & Pakefield
Westminster Constituency
Lowestoft

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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