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CPU 7873 e-sourcing software re-procurement

Nottingham City Council

This public procurement record has 2 releases in its history.

Award

22 Jul 2026 at 12:59

UK7 - Contract Details Notice
Planning

05 Nov 2025 at 17:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Nottingham City Council procured e-sourcing software services for procurement and contract management. The requirement covers a procurement software package and associated IT services, including software development, support and consultancy. It relates to Lot 8, described as Procurement and Contract Management, and is intended to support the council’s sourcing and contract-management activities. The awarded solution is classified as procurement software. Delivery is in the East Midlands, covering the council’s operating area. This is a software and technology services requirement rather than a general-purpose IT contract, so it is most relevant to suppliers providing e-sourcing, procurement, contract-management or closely related digital platforms, together with implementation and ongoing support services.

The procurement is complete and has been awarded to PANACEA APPLICATIONS LIMITED. The contract was signed on 8 May 2026 and runs from 8 May 2026 to 8 May 2031, with an option to extend for a further five years in single-year increments, giving a maximum end date of 8 May 2036. The contract value is £967,190 excluding VAT and £1,160,628 including VAT. The tender description also states an annual value of £156,050 and implementation costs of £86,940. The procurement used a direct procedure below threshold without competition. One lot was completed, and the requirement was identified as suitable for small and medium-sized enterprises. The selected supplier is PANACEA APPLICATIONS LIMITED.

This award shows Nottingham City Council’s demand for a dedicated procurement and contract-management platform, rather than standalone software licences without supporting delivery. Suppliers competing for comparable future requirements would need a credible e-sourcing product covering procurement workflows and contract management, with the technical capability to implement it and provide reliable support. Relevant experience would include deploying procurement software for a public-sector organisation, configuring the platform to match purchasing processes, integrating it with existing systems and maintaining service continuity after implementation. The council considered the requirement suitable for SMEs, indicating that a specialist software provider can be credible without being a large systems integrator, provided it can demonstrate a stable product, sufficient delivery capacity and experience supporting public-sector procurement teams.

How relevant is this notice?

Notice Information

Notice Title

CPU 7873 e-sourcing software re-procurement

Notice Description

e-sourcing software re-procurement , Lot 8 - Procurement and Contract Management was established. Annual Value of PS156,050 and implementation costs of PS86,940 means across the 5 years PS967,190 with a potential to go up to PS1,647,440

Planning Information

Nottingham City Council wishes to engage with organisations willing to share information about their approach to the provision of e-Sourcing Solutions, to enable the Authority to: • Better understand solutions and options available in the market taking on board benefits, risks and challenges. • Explore how the solutions and options could be supplied. • Consider the likely costs and breakdown of those costs. • Establish if the specification as written is realistic and achievable with one solution. • Determine the most effective way of scoping its requirements, to improve efficiency and support the delivery of quality services in a cost-effective manner.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05db5e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069152-2026
Current Stage
Award
All Stages
Planning, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48490000 - Procurement software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£967,190 £500K-£1M

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
31 Jan 2026Expired
Award Date
8 May 20263 months ago
Contract Period
8 May 2026 - 8 May 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottingham City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG2 3NG
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Nottingham
Electoral Ward
Castle
Westminster Constituency
Nottingham East

Supplier Information

Number of Suppliers
1
Supplier Name

PANACEA APPLICATIONS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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