Catering Services Tender for Rutland Learning Trust

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05dc59-2025-11-07T09:40:03Z",
    "date": "2025-11-07T09:40:03Z",
    "ocid": "ocds-h6vhtk-05dc59",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-09199785",
            "name": "THE RUTLAND LEARNING TRUST",
            "identifier": {
                "scheme": "GB-COH",
                "id": "09199785"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PVWC-2914-LBBY"
                }
            ],
            "address": {
                "streetAddress": "Whissendine Primary School Main Street",
                "locality": "Oakham",
                "postalCode": "LE15 7ET",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF22"
            },
            "contactPoint": {
                "email": "office@rltschools.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-09199785",
        "name": "THE RUTLAND LEARNING TRUST"
    },
    "tender": {
        "id": "ocds-h6vhtk-05dc59",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Catering Services Tender for Rutland Learning Trust",
        "description": "The Trust is seeking a single supplier to provide catering services for all of its schools. Catering is required for all thirteen schools. There is a requirement for delivered meals to some of the schools.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55524000",
                        "description": "School catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 3600000,
            "amount": 3000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The Competitive Flexible Procedure will consist of two distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages: * Selection Stage and Shortlisting * Invitation to Tender (ITT) and Shortlisting for Presentation The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. This information will be moderated following the submission of the written statements, the presentations and the checking of supplier references."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "Tenders to be submitted via the Bidiful Portal https://bidiful-teamportal.app/p/aceadvice",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-11-25T12:00:00Z",
        "awardPeriod": {
            "endDate": "2026-04-20T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 3600000,
                    "amount": 3000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "The quality scores will be awarded based upon the written submission received. The Trust will moderate the quality scores throughout the process, including after the presentations and the collection of supplier references.",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "secondStage": {
                    "minimumCandidates": 4
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2029-08-31T23:59:59+01:00",
                    "maxExtentDate": "2031-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two twelve month extension periods are available if agreed in writing by both parties."
                },
                "hasOptions": true,
                "options": {
                    "description": "If other schools join the trust over the life of this agreement, then they will join this agreement when their pre-existing terms allow."
                }
            }
        ],
        "lotDetails": {
            "noLotsDivisionRationale": "The Trust require a single provider for their 13 schools, to make the contract economically attractive to the market."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "The tender management is being undertaken by Dave Croshaw Contact details dave.croshaw@ace-advice.co.uk 07765 062169",
                "url": "https://bidiful-teamportal.app/p/aceadvice"
            },
            {
                "id": "071862-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/071862-2025",
                "datePublished": "2025-11-07T09:40:03Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}