Patient Lifting Equipment Servicing, Maintenance and Inspection Services (Lot2)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05dd3f-2026-07-15T15:05:15+01:00",
    "date": "2026-07-15T15:05:15+01:00",
    "ocid": "ocds-h6vhtk-05dd3f",
    "description": "(SC Ref:836780)",
    "initiationType": "tender",
    "tender": {
        "id": "HH042-25-HB",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Patient Lifting Equipment Servicing, Maintenance and Inspection Services (Lot2)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50421000",
            "description": "Repair and maintenance services of medical equipment"
        },
        "mainProcurementCategory": "services",
        "description": "NHS Highland requires the provision of Patient Lifting Equipment Maintenance and Inspection Services, ensuring compliance with all relevant statutory requirements under LOLER across NHS Highland sites (excluding Argyll & Bute). The equipment that requires serviced and maintained shall be located in Healthcare Facilities of NHS Highland. These includes both Hospital and care home settings.",
        "value": {
            "amount": 126000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "NHS Highland requires the provision of Patient Lifting Equipment Maintenance and Inspection Services, ensuring compliance with all relevant statutory requirements under LOLER across NHS Highland sites (excluding Argyll & Bute). The equipment that requires serviced and maintained shall be located in Healthcare Facilities of NHS Highland. These includes both Hospital and care home settings.",
                "status": "cancelled",
                "title": "Annual PPM Servicing & Maintenance PUWER",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+01:00",
                    "endDate": "2030-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract has an option to extend for up to a further 12 months then it will be subject to renewal."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "2",
                "title": "Bi-annual Thorough Examinations LOLER",
                "description": "NHS Highland requires the provision of Patient Lifting Equipment Maintenance and Inspection Services, ensuring compliance with all relevant statutory requirements under PUWER and LOLER across NHS Highland sites (excluding Argyll & Bute). The equipment that requires serviced and maintained shall be located in Healthcare Facilities of NHS Highland. These includes both Hospital and care home settings.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+01:00",
                    "endDate": "2030-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract has an option to extend for up to a further 12 months then it will be subject to renewal."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-19T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Award shall be subject to a satisfactory financial evaluation having been carried out by NHS Highland which may include credit checks and accounts analysis. a) A copy of your audited accounts or equivalent for the most recent two years, along with details of any significant changes since the last year end. An additional question has been provided below to enable you to upload your second set of accounts. or b) A statement of your organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed, the same information for the period applicable. NOTE: if this information is not available in an audited format, please provide an end of period balance sheet or make the response specified in option (c) below. or c) If you are unable to provide the information requested above, please provide additional information and documentation that will give the Authority the assurance that you are capable of carrying out any subsequent awarded contract. For example, a statement of your organisation's cash flow forecast for the current year and a letter from your bank outlining the current cash and credit position or other alternative means of demonstrating financial standing. For example, provide a statement explaining why the organisation was not in net profit after tax in either of the reported financial years.",
                    "minimum": "It is a requirement of this Contract that bidders hold, or can commit to obtain prior to commencement of any subsequently awarded Contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5,000,000 GBP Public Liability Insurance = 5,000,000 GBP Professional Indemnity = 5,000,000 GBP",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Bidders are required to provide a minimum of 2 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Bidders are required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control. Bidders are required to confirm that they and/or the service provider have the relevant educational and professional qualifications. Quality Management Procedures 1.The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), Or, 2. The bidder must have the following: a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. Health and Safety Procedures 3. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or a regularly reviewed documented process.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "limited",
        "procurementMethodDetails": "Negotiated without publication of a contract notice",
        "tenderPeriod": {
            "endDate": "2026-03-20T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2026-03-20T12:00:00Z"
        },
        "bidOpening": {
            "date": "2026-03-20T12:00:00Z"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "If contract isn't extended - 2031"
        },
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_EXTREME_URGENCY",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "description": "Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive"
            }
        ],
        "procurementMethodRationale": "A direct award to Arjo UK Ltd is required to ensure the continued provision of statutory LOLER inspections across NHS Highland. The award is necessary to maintain legal compliance, protect patient and staff safety, and avoid disruption to a safety-critical service. Arjo UK Ltd is able to provide immediate continuity of service due to its existing knowledge of NHS Highland's equipment and service requirements."
    },
    "parties": [
        {
            "id": "GB-FTS-6642",
            "name": "NHS Highland",
            "identifier": {
                "legalName": "NHS Highland"
            },
            "address": {
                "streetAddress": "Assynt House, Beechwood Park",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 3BW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463704000",
                "email": "nhsh.tenders@nhs.scot",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nhshighland.scot.nhs.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00302",
                "classifications": [
                    {
                        "id": "MINISTRY",
                        "scheme": "TED_CA_TYPE",
                        "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
                    },
                    {
                        "id": "07",
                        "scheme": "COFOG",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-24038",
            "name": "The Inverness Justice Centre",
            "identifier": {
                "legalName": "The Inverness Justice Centre"
            },
            "address": {
                "locality": "Inverness",
                "postalCode": "IV1 1AH",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-16235",
            "name": "Arjo UK Ltd",
            "identifier": {
                "legalName": "Arjo UK Ltd"
            },
            "address": {
                "streetAddress": "Arjo House, Houghton Hall Business Park",
                "locality": "Houghton Regis",
                "region": "UK",
                "postalCode": "LU5 5XF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1582745818",
                "faxNumber": "+44 1582745825"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-184446",
            "name": "WH Scott & Son (Engineers) Ltd",
            "identifier": {
                "legalName": "WH Scott & Son (Engineers) Ltd"
            },
            "address": {
                "streetAddress": "1 Arnolds Field, Trading Estate, Wickwar",
                "locality": "Bristol",
                "region": "UK",
                "postalCode": "GL12 8JB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7345329996"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-6642",
        "name": "NHS Highland"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000815202"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000815202"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000823851"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000836780"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "064453-2026-1",
            "relatedLots": [
                "1"
            ],
            "title": "Annual PPM Servicing & Maintenance PUWER",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-16235",
                    "name": "Arjo UK Ltd"
                }
            ]
        },
        {
            "id": "064453-2026-2",
            "relatedLots": [
                "2"
            ],
            "title": "Bi-annual Thorough Examinations LOLER",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-184446",
                    "name": "WH Scott & Son (Engineers) Ltd"
                }
            ]
        },
        {
            "id": "066853-2026-HH042-25-HB (Lot 20-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-16235",
                    "name": "Arjo UK Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "064453-2026-1",
            "awardID": "064453-2026-1",
            "title": "Annual PPM Servicing & Maintenance PUWER",
            "status": "active",
            "value": {
                "amount": 98200,
                "currency": "GBP"
            },
            "dateSigned": "2026-06-08T00:00:00+01:00"
        },
        {
            "id": "064453-2026-2",
            "awardID": "064453-2026-2",
            "title": "Bi-annual Thorough Examinations LOLER",
            "status": "active",
            "value": {
                "amount": 26670,
                "currency": "GBP"
            },
            "dateSigned": "2026-06-29T00:00:00+01:00"
        },
        {
            "id": "066853-2026-HH042-25-HB (Lot 20-1",
            "awardID": "066853-2026-HH042-25-HB (Lot 20-1",
            "status": "active",
            "value": {
                "amount": 30012,
                "currency": "GBP"
            },
            "dateSigned": "2026-07-07T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "2",
                "value": 2
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "2",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "2",
                "value": 1
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "2",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 2
            }
        ]
    }
}