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PP-10171 Roxeth Primary School and Vaughan Primary School Cluster Cleaning

Roxeth Primary School

This public procurement record has 2 releases in its history.

Award

05 May 2026 at 12:37

UK6 - Contract Award Notice
Tender

10 Nov 2025 at 12:14

UK4 - Tender Notice
Summary of the contracting process

The procurement process for the "PP-10171 Roxeth Primary School and Vaughan Primary School Cluster Cleaning" contract, initiated by Roxeth Primary School, focuses on the cleaning services industry within the public authority sector. Both Roxeth Primary School and Vaughan Primary School, located in the London Borough of Harrow, are encompassed within this tender, aiming for uniform service delivery and operational efficiency. The process has reached the award stage with a contract beginning on 1st September 2026 and spanning three years, with potential for extension by two additional years. Initially, the tender was active during the 2025 planning phase, utilising a "selective" procurement method, with bidders partaking in a two-stage competitive flexible procedure. The contract's financial scope is substantial, outlined as £578,854.81 (net) and was heavily weighted on quality over price in bid evaluations.

This tender presents a robust opportunity for businesses, especially those in the cleaning services industry, and is particularly well-aligned for SMEs capable of fulfilling comprehensive service agreements across educational institutions. The schools' requirement for consistent daily cleaning, as well as flexibility to adapt to potential new infrastructures or specific hygiene requirements at Vaughan Primary School, provides an excellent platform for enterprises aiming to showcase adaptability and service excellence. The procurement process encourages participation by SMEs, as evidenced by six out of the seven final stage bids being submitted by such entities, further fostering a business landscape conducive to growth and development within this sector.

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Notice Information

Notice Title

PP-10171 Roxeth Primary School and Vaughan Primary School Cluster Cleaning

Notice Description

Roxeth Primary School and Vaughan Primary School are both situated within the London Borough of Harrow. Roxeth Primary School is located at Brickfields, Byron Hill Road, Harrow-on-the-Hill, Middlesex, HA2 0JA, while Vaughan Primary School is located at The Gardens, West Harrow, HA1 4EL. The requirement comprises the provision of cleaning services for both Roxeth Primary School and Vaughan Primary School. The two schools are being tendered together as a cluster to achieve consistency of service delivery and operational efficiency across both sites. Further information on the Client's requirements can be found at Attachment 1 Specification and Attachment 2 Client Data. The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client. Please note: Vaughan Primary School is currently in the midst of a planning application which if approved, will incorporate a new modular build of 93m2 on the school site. This will comprise of 1 classroom, 1 office and two toilet cubicles. Any new contract will have to take account of these additional new requirements. The new modular build will be on site in December. In addition to this Vaughan Primary School would like to have a cleaner on site between 11.30am - 1.30pm with a specific remit to maintain the hygiene of the student and staff toilets, including the replacement of any consumables, disposing of rubbish, maintaining the cleanliness of the water fountains and the staffroom during this busy lunchtime period.

Lot Information

Lot 1

Renewal: Option to extend for two further one-year periods at the discretion of the Client.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05dd9b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040973-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£482,000 £100K-£500K
Lots Value
£482,000 £100K-£500K
Awards Value
£578,854 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
5 May 20263 months ago
Submission Deadline
3 Dec 2025Expired
Future Notice Date
Not specified
Award Date
30 Apr 20263 months ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Roxeth Primary School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARROW
Postcode
HA2 0JA
Postcode Area
Harrow
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLI London
Local Authority
Harrow
Electoral Ward
Harrow on the Hill
Westminster Constituency
Harrow West

Supplier Information

Number of Suppliers
1
Supplier Name

KGB CLEANING SOUTH WEST LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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