Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

PP-10171 Roxeth Primary School and Vaughan Primary School Cluster Cleaning

Roxeth Primary School

This public procurement record has 3 releases in its history.

Award

28 Sep 2026 at 11:14

UK7 - Contract Details Notice
Award

05 May 2026 at 12:37

UK6 - Contract Award Notice
Tender

10 Nov 2025 at 12:14

UK4 - Tender Notice
Summary of the contracting process

Roxeth Primary School bought cleaning services for Roxeth Primary School and Vaughan Primary School, which were tendered together as a cluster to provide consistent service and operational efficiency across both sites. Both schools are in the London Borough of Harrow: Roxeth is in Harrow-on-the-Hill and Vaughan is in West Harrow. The work covers routine cleaning throughout the schools, including classrooms, reception areas, toilets and staff areas, as well as maintaining floors, windows, equipment and supplies. At Vaughan, the requirement also includes a cleaner on site during the lunchtime period to maintain toilet hygiene, replenish consumables, remove rubbish and clean water fountains and the staffroom. The specification also anticipates additional space at Vaughan, including a classroom, office and toilet facilities.

The procurement is complete and the contract was awarded to KGB Cleaning South West Limited. The award was made on 30 April 2026, and the contract was signed on 28 August 2026. The contract value is £578,854.81 excluding VAT (£694,626.97 including VAT). The initial term runs from 1 September 2026 to 31 August 2029, with an option for two further one-year extensions at the school's discretion, potentially extending the term to 31 August 2031. The competitive flexible procedure had two stages: participation selection followed by final tenders. Seven suppliers submitted bids, and all seven reached the final stage. Evaluation weighted quality at 60% and price at 40%.

This award shows demand for a managed, multi-site school cleaning service in Harrow, combining routine whole-school cleaning with daytime hygiene cover at one site. A credible competitor would need the capacity to staff both schools reliably, provide suitable equipment and cleaning materials, and maintain consistent standards across classrooms, reception areas, toilets and staff facilities. The service requires trained, uniformed staff, maintained DBS checks, adequate cover and a responsive supervisor. Strong operational controls matter: bidders should be able to demonstrate COSHH compliance, current safety documentation, signed cleaning schedules and rotas, staff training, safe equipment and materials management, and regular waste removal. The buyer also expects financial and wastage monitoring, regular reporting, complaint handling and service surveys. The award went to an SME, and six of the seven final-stage bidders were SMEs.

How relevant is this notice?

Notice Information

Notice Title

PP-10171 Roxeth Primary School and Vaughan Primary School Cluster Cleaning

Notice Description

Roxeth Primary School and Vaughan Primary School are both situated within the London Borough of Harrow. Roxeth Primary School is located at Brickfields, Byron Hill Road, Harrow-on-the-Hill, Middlesex, HA2 0JA, while Vaughan Primary School is located at The Gardens, West Harrow, HA1 4EL. The requirement comprises the provision of cleaning services for both Roxeth Primary School and Vaughan Primary School. The two schools are being tendered together as a cluster to achieve consistency of service delivery and operational efficiency across both sites. Further information on the Client's requirements can be found at Attachment 1 Specification and Attachment 2 Client Data. The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client. Please note: Vaughan Primary School is currently in the midst of a planning application which if approved, will incorporate a new modular build of 93m2 on the school site. This will comprise of 1 classroom, 1 office and two toilet cubicles. Any new contract will have to take account of these additional new requirements. The new modular build will be on site in December. In addition to this Vaughan Primary School would like to have a cleaner on site between 11.30am - 1.30pm with a specific remit to maintain the hygiene of the student and staff toilets, including the replacement of any consumables, disposing of rubbish, maintaining the cleanliness of the water fountains and the staffroom during this busy lunchtime period.

Lot Information

Lot 1

Renewal: Option to extend for two further one-year periods at the discretion of the Client.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05dd9b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091339-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£482,000 £100K-£500K
Lots Value
£482,000 £100K-£500K
Awards Value
£578,854 £500K-£1M
Contracts Value
£578,854 £500K-£1M

Notice Dates

Publication Date
28 Sep 20264 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Apr 20266 months ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Roxeth Primary School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARROW
Postcode
HA2 0JA
Postcode Area
Harrow
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLI London
Local Authority
Harrow
Electoral Ward
Harrow on the Hill
Westminster Constituency
Harrow West

Supplier Information

Number of Suppliers
1
Supplier Name

KGB Cleaning South West Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...