AUDIO VISUAL EQUIPMENT FOR MEETING ROOMS

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05dde9-2026-04-03T11:46:56+01:00",
    "date": "2026-04-03T11:46:56+01:00",
    "ocid": "ocds-h6vhtk-05dde9",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPGY-1151-NJQN",
            "name": "Gateshead Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPGY-1151-NJQN"
            },
            "address": {
                "streetAddress": "Civic Centre, Regent Terrace",
                "locality": "Gateshead",
                "postalCode": "NE8 1HH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC22"
            },
            "contactPoint": {
                "email": "procurement@gateshead.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gateshead.gov.uk/article/31230/Learning-and-Skills",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-UKPRN-10002639",
            "name": "Gateshead Borough Council",
            "identifier": {
                "scheme": "GB-UKPRN",
                "id": "10002639"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PPGY-1151-NJQN"
                }
            ],
            "address": {
                "streetAddress": "Civic Centre, Regent Terrace",
                "locality": "Gateshead",
                "postalCode": "NE8 1HH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC22"
            },
            "contactPoint": {
                "email": "procurement@gateshead.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gateshead.gov.uk/article/31230/Learning-and-Skills",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-06746577",
            "name": "AUDITEL RENTAL AND SERVICE LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "06746577"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PGGJ-7832-LJLZ"
                }
            ],
            "address": {
                "streetAddress": "Capital House Unit 4, Park House Business Centre",
                "locality": "High Wycombe",
                "postalCode": "HP12 3DJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ13"
            },
            "contactPoint": {
                "email": "enquire@auditelsystems.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.auditelsystems.com/",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-UKPRN-10002639",
        "name": "Gateshead Borough Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Council's Corporate Resources Service requires a Contractor for the provision of a range of audio-visual equipment for meeting rooms within the Civic Centre, Gateshead, which must include provision, installation, warranty and annual service and maintenance of equipment. As part of this process the Council is conducting a Market Engagement Exercise to establish the level of interest in this opportunity, to gather information, and improve our understanding of the market. To enable this, the Council will publish a market engagement Questionnaire via the OPEN portal on 10 November 2025 with a submission deadline of 12 noon 24 November 2025. As part of the market engagement process the Council will offer a limited amount of one to one sessions to meet Suppliers to discuss requirements and the procurement process.",
                "dueDate": "2025-12-05T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "072490-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/072490-2025",
                "datePublished": "2025-11-10T15:01:36Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "OPEN20251960",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "AUDIO VISUAL EQUIPMENT FOR MEETING ROOMS",
        "description": "The provision of a range of audio-visual equipment for meeting rooms within the Civic Centre, Gateshead including their installation",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32321200",
                        "description": "Audio-visual equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32321300",
                        "description": "Audio-visual materials"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKC22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 300000,
            "amount": 250000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-10T00:00:00+01:00",
                    "endDate": "2029-04-09T23:59:59+01:00",
                    "maxExtentDate": "2030-04-09T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 300000,
                    "amount": 250000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "If the framework is providing good value and quality throughout the initial 36 month period, then the option to extend for a further period of 12 months may be taken up."
                },
                "hasOptions": true,
                "options": {
                    "description": "An option to have any software or firmware updates completed ahead of the installation to avoid any delay to the installation completion date. The option to have additional audio-visual equipment and installations provided at various other Council or Council Partner sites across the Borough of Gateshead."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-08T23:59:59Z"
        },
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "participationFees": [
            {
                "id": "ocds-h6vhtk-05dde9",
                "type": [
                    "win"
                ],
                "relativeValue": {
                    "proportion": 0.01,
                    "monetaryValue": "award"
                },
                "description": "It is a condition of this Framework Agreement that the successful supplier must pay the Council a 1% management fee."
            }
        ],
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1,
                "method": "withoutReopeningCompetition",
                "type": "closed",
                "description": "This will be a Framework Agreement with a single Contractor (which must include provision, installation, warranty and annual service, support and maintenance of equipment) for the provision of a range of audio-visual equipment for meeting rooms within the Civic Centre, Gateshead. The Contractor will attend a site visit, when required, to assess any work requests and work with the appropriate Council Officer to agree the requirement of the meeting room. The Contractor will put together a formal quotation and email it through to the relevant Council officer for approval. The Council officer will confirm by return of email whether the quotation is approved. If the quotation is approved a Call Off from the framework will be initiated."
            }
        },
        "submissionMethodDetails": "Tenders must be submitted electronically via the Open system - www.open-uk.org For guidance on how to use the Open system please refer www.open-hub.org/how-to-guides/ If you require time-critical assistance on submitting your Tender please contact the Open Support Team open.support@nepo.org For non-time critical issues, such as passwords, general account queries and location of information etc. please contact open.support@nepo.org PLEASE NOTE: The system is accessible 24/7 however, technical support is only available Monday - Thursday 8:30am - 5:00pm. Friday - 8:30am - 4:30pm",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-03T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-24T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-03-31T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "010135-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010135-2026",
                "datePublished": "2026-02-04T16:04:03Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 13,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 13,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 12,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "pending",
            "date": "2026-04-02T00:00:00+01:00",
            "value": {
                "amountGross": 300000,
                "amount": 240000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-06746577",
                    "name": "AUDITEL RENTAL AND SERVICE LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "32321200",
                            "description": "Audio-visual equipment"
                        },
                        {
                            "scheme": "CPV",
                            "id": "32321300",
                            "description": "Audio-visual materials"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKC22",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-04-16T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2026-04-20T00:00:00+01:00",
                "endDate": "2029-04-19T23:59:59+01:00",
                "maxExtentDate": "2030-04-19T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Option for 1 x 12 month extension"
            },
            "hasOptions": true,
            "options": {
                "description": "Option to include the following: * Remote access for fault diagnosis of meeting room equipment. * Change the meeting room equipment into a Teams Room set up. * Pre-installation of Software and Firmware updates ahead of delivery to site. * Provision for any additional services to the Council throughout the contract term and any further extension periods."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "031195-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/031195-2026",
                    "datePublished": "2026-04-03T11:46:56+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-04-02T00:00:00+01:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-04-20T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}