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AUDIO VISUAL EQUIPMENT FOR MEETING ROOMS

Gateshead Borough Council

This public procurement record has 4 releases in its history.

Award

08 May 2026 at 08:05

UK7 - Contract Details Notice
Award

03 Apr 2026 at 11:46

UK6 - Contract Award Notice
Tender

04 Feb 2026 at 16:04

UK4 - Tender Notice
Planning

10 Nov 2025 at 15:01

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Gateshead Borough Council has concluded an open procurement process for the provision of audio-visual equipment for meeting rooms at the Civic Centre in Gateshead. Initially outlined in a planning stage in November 2025, the procurement has progressed through tender and award stages with a contract commencing on 30th April 2026. The contract, amounting to a gross value of £288,000, is underpinned by the UK Public Contracts Regulations (2023/54) and was awarded to Auditel Rental and Service Limited. The procurement was classified under the goods category, with the main focus on audio-visual equipment and materials, to be delivered within the UK region UKC22. The procurement is part of a closed framework agreement allowing work requests from the Council to be fulfilled without reopening competition, guaranteeing a streamlined process with project completion slated for April 2029, potentially extending to April 2030.

This tender represents a significant growth opportunity for businesses, particularly those in the audio-visual technology sector. SMEs and enterprises with capabilities in supply and installation of audio-visual systems are especially well-suited to compete in such tenders. The framework agreement offers the potential for ongoing business growth through call-offs and additional service provisions such as remote fault diagnosis, updates to a Teams Room setup, and software or firmware installations. For businesses compliant with framework agreements and adept at forming strong partnerships with local authorities, such engagements can facilitate further market presence and business scalability within the public sector.

How relevant is this notice?

Notice Information

Notice Title

AUDIO VISUAL EQUIPMENT FOR MEETING ROOMS

Notice Description

The provision of a range of audio-visual equipment for meeting rooms within the Civic Centre, Gateshead including their installation.

Lot Information

Lot 1

Options: An option to have any software or firmware updates completed ahead of the installation to avoid any delay to the installation completion date. The option to have additional audio-visual equipment and installations provided at various other Council or Council Partner sites across the Borough of Gateshead.

Renewal: If the framework is providing good value and quality throughout the initial 36 month period, then the option to extend for a further period of 12 months may be taken up.

Planning Information

The Council's Corporate Resources Service requires a Contractor for the provision of a range of audio-visual equipment for meeting rooms within the Civic Centre, Gateshead, which must include provision, installation, warranty and annual service and maintenance of equipment. As part of this process the Council is conducting a Market Engagement Exercise to establish the level of interest in this opportunity, to gather information, and improve our understanding of the market. To enable this, the Council will publish a market engagement Questionnaire via the OPEN portal on 10 November 2025 with a submission deadline of 12 noon 24 November 2025. As part of the market engagement process the Council will offer a limited amount of one to one sessions to meet Suppliers to discuss requirements and the procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05dde9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042208-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32321200 - Audio-visual equipment

32321300 - Audio-visual materials

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
£240,000 £100K-£500K
Contracts Value
£240,000 £100K-£500K

Notice Dates

Publication Date
8 May 20263 months ago
Submission Deadline
3 Mar 2026Expired
Future Notice Date
8 Jan 2026Expired
Award Date
2 Apr 20264 months ago
Contract Period
30 Apr 2026 - 29 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Gateshead Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GATESHEAD
Postcode
NE8 1HH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside
Local Authority
Gateshead
Electoral Ward
Bridges
Westminster Constituency
Gateshead Central and Whickham

Supplier Information

Number of Suppliers
1
Supplier Name

AUDITEL RENTAL AND SERVICE LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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