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Indo-Pacific Logistics and Event Management Services

UK Health Security Agency

This public procurement record has 2 releases in its history.

Tender

14 Aug 2026 at 15:54

UK4 - Tender Notice
Planning

11 Nov 2025 at 12:57

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The UK Health Security Agency, acting for the Secretary of State for Health and Social Care, is procuring international events and logistics management services for its International Health Regulations Strengthening Project. The work supports public health institutions and UKHSA teams across the Indo-Pacific, with activity including conferences, workshops and training events, venue booking and preparation, event materials, payment administration and delegate stipends, visa and travel-document support, and in-person event assistance. The supplier will also arrange accommodation, national and international flights, airport transfers and other road transport for delegates. Delivery is required across Thailand, Indonesia, Malaysia, Brunei, Cambodia, Laos, the Philippines, Singapore, Vietnam, East Timor and Myanmar. The procurement is for services, classified under CPV 79952000, event services.

The procurement has reached tender: the buyer invited offers through an open procedure. It comprises one lot and uses electronic submission through the Atamis portal, with submissions allowed in English. Enquiries had to be submitted by 28 August 2026 at 12:00, and offers by 11 September 2026 at 12:00. The evaluation gives 60% to technical quality and 40% to commercial price. The contract period is 1 November 2026 to 31 March 2027, with options for two further 12-month extensions, subject to the buyer’s ongoing requirement, funding and approvals; the maximum possible end date is 31 March 2029. The estimated value is £1,976,900 excluding VAT, or £2,372,280 including VAT. Award was due by 16 October 2026.

This opportunity suits event-management and travel-logistics providers able to deliver coordinated services across multiple Indo-Pacific countries. Strong candidates will be capable of organising conferences, workshops and training at regional scale, sourcing and negotiating venues, preparing event infrastructure and materials, and providing reliable on-site support. They will also need practical expertise in hotel booking, delegate travel, flights, airport transfers and road transport, together with the administrative capability to manage event payments, delegate stipends, visa applications and other travel documents. The requirement is suitable for small and medium-sized enterprises and voluntary, community or social enterprises. Suppliers should be able to coordinate international stakeholders, operate across several countries, and manage varied logistical requirements consistently.

How relevant is this notice?

Notice Information

Notice Title

Indo-Pacific Logistics and Event Management Services

Notice Description

International Health Regulations Strengthening Events And Logistics Management - Indo-Pacific

Lot Information

Lot 1

Options: two (2) 12 month extensions

Renewal: 2 periods of 12 months which will be subject to UKHSA's ongoing requirement for the services, funding availability and internal approvals

Planning Information

The UK Health Security Agency (UKHSA) is responsible for planning, preventing and responding to external health threats, and providing intellectual, scientific and operational leadership at national and local level, as well as on the global stage. UKHSA ensures the nation can respond quickly and at greater scale to deal with pandemics and future threats. It does this through advocacy, partnerships, world-class science, knowledge and intelligence, and the delivery of specialist public health services. UKHSA is an operationally autonomous executive agency of the United Kingdom Department of Health and Social Care (DHSC). UKHSA’s International Health Regulations Strengthening Project (IHR-SP) is enhancing global health security by strengthening the capability and capacity of public health institutions in Africa and Asia to comply with the WHO IHR (2005) to prevent, detect and respond to public health threats such as COVID. The UKHSA IHR-SP is working with regional bodies across Indo-Pacific, including The Association of Southeast Asian Nations (ASEAN) as part of this work. The project’s model includes Senior Public Health Advisors and Project Management staff based in Indonesia and Thailand. UKHSA staff based in the UK will also deploy on a frequent basis to Indo-Pacific to support the delivery of project outputs and will be involved in contract management of the supplier. UKHSA is conducting a Preliminary Market Engagement exercise, to assess the market and identify supplier(s) who can support the delivery of UKHSA objectives in the Indo-Pacific region through the provision of Events and Logistics Management services. Supplier(s) will provide support to UKHSA in-country teams with events management and logistical arrangements. The work will be predominantly delivered across Indonesia, Malaysia and Thailand, but could be within any of the ASEAN member nations, excluding Myanmar. The UKHSA is currently preparing a scope of requirements for the supply of Events and Logistics Management services for the Authority’s IHR-SP in the Indo-Pacific region. The potential scale and scope of this requirement offers an opportunity to the event logistics market. Prior to initiating any procurement exercise, UKHSA wishes to engage the market to better understand both the level of capability to deliver the requirements and the level of interest to supply. Responses will then be used to inform the most appropriate potential route to market which has yet to be determined. This is not a call for competition but a preliminary market engagement exercise to gain insight into the market and to identify any potential challenges which will inform the procurement approach ahead of a possible Invitation to Tender (ITT) for the services. UKHSA aims to ensure any subsequent ITT is best aligned with current market capabilities and capacity. The scope will include: Events coordination and support: arranging and coordinating conferences, workshops and training events across the Indo-Pacific region to include venue booking, negotiation of conference packages, venue preparation, preparation of events materials, managing events payments including the issuing of delegate stipends to colleagues from partner/stakeholder organisations, support with delegate visa applications and/or other travel documents and in person support during the event. Provision of accommodation: selection of hotel and booking of accommodation for national and international delegates. Provision of transport: booking of national and international flights, airport transfers and other road transport as required for national and international delegates. UKHSA invites potential service providers to register their interest by completing the Microsoft Form, via the link included in this notice, by 17:00 hours (GMT) on 3rd December 2025. https://forms.office.com/Pages/ResponsePage.aspx?id=mRRO7jVKLkutR188-d6GZq8pjK20GzdNrHI9HOnUchBUNzQwVUU1OThXTENUSVlWM0NBTVBNNFpBTi4u This notice is for information only and the information contained herein, including information relating to the nature and scope of the requirement, the estimated value and contract dates is indicative only and is neither exhaustive nor binding and the Authority reserves the right, at its absolute discretion, to amend it at the time of issue of any further notices or at any other time. This Preliminary Market Engagement Notice does not constitute a formal procurement process and in no way obliges the Authority to commence any competitive tender process. Participation in this engagement will not give an advantage or disadvantage to any supplier in any subsequent procurement. The Authority is not and shall not be liable for any costs incurred by those expressing an interest in participating in this premarket engagement exercise. All information provided will be treated as commercial sensitive and used solely for the purposes of market research.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05dea2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077815-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£1,976,900 £1M-£10M
Lots Value
£1,976,900 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20261 months ago
Submission Deadline
11 Sep 2026Expired
Future Notice Date
5 Jan 2026Expired
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Mar 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK Health Security Agency
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E14 4PU
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England), TLM Scotland, TLN Northern Ireland
Local Authority
Tower Hamlets
Electoral Ward
Canary Wharf
Westminster Constituency
Poplar and Limehouse

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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