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Payroll Services for the British Embassy Warsaw

Foreign Commonwealth and Development Office

This public procurement record has 3 releases in its history.

Award

21 May 2026 at 08:14

UK7 - Contract Details Notice
Award

02 Feb 2026 at 09:56

UK6 - Contract Award Notice
Tender

12 Nov 2025 at 10:20

UK4 - Tender Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office has completed a procurement process for payroll services for the British Embassy in Warsaw, Poland. The open procedure tender aimed to appoint a single provider to deliver comprehensive HR and payroll services in accordance with Polish labour law. The contract was awarded to MERICON KUBIAK DURAJ SPÓŁKA JAWNA, a firm based in Warsaw. The contract, worth approximately GBP 123,803.84 gross, was signed on 20 May 2026, with services set to commence from 1 June 2026. This contract includes an option for renewal, subject to satisfactory performance by the supplier. The procurement process is in the award stage, with the contract scheduled to run until 31 May 2028, with a potential extension until 2031.

This tender presents significant opportunities for service providers in the payroll and HR sectors, focusing on personnel management solutions as classified under the CPV code 79211110. The potential for contract renewal indicates the importance of maintaining high service standards and offers a steady revenue stream for the supplier. Small and medium enterprises (SMEs) with expertise in payroll management and familiarity with local labour laws in Poland would find this type of contract particularly valuable. The open procedure suggests that competition was robust, with eight final stage bids submitted, indicating a healthy interest in such governmental projects among sector businesses, providing insights into market demand and competitive standards.

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Notice Information

Notice Title

Payroll Services for the British Embassy Warsaw

Notice Description

The purpose of the tender is to identify a single service provider to provide overall HR and payroll services in line with the local labour law in Poland.

Lot Information

Lot 1

Renewal: The contract will be extended if BE Warsaw is satisfied with the services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05df3e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/046724-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211110 - Payroll management services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£126,016 £100K-£500K
Lots Value
£126,016 £100K-£500K
Awards Value
£100,653 £100K-£500K
Contracts Value
£100,653 £100K-£500K

Notice Dates

Publication Date
21 May 20263 months ago
Submission Deadline
14 Dec 2025Expired
Future Notice Date
Not specified
Award Date
2 Feb 20267 months ago
Contract Period
1 Jun 2026 - 31 May 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active, Pending
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

MERICON KUBIAK DURAJ SPÓŁKA JAWNA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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