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Proc-25-3124 - Water Management Risk Assessments

Scottish Police Authority

This public procurement record has 2 releases in its history.

Award

07 Jul 2026 at 10:16

Award Notice
Tender

13 Nov 2025 at 13:31

Tender Notice
Summary of the contracting process

The Scottish Police Authority has completed the procurement process for a contract titled "Proc-25-3124 - Water Management Risk Assessments," with the primary focus on risk or hazard assessment services outside construction. The process was carried out using an open procedure and was awarded on 6th July 2026 to Integrated Water Services Ltd. The contract, valued at £500,000, requires the contractor to conduct comprehensive water risk assessments across approximately 330 buildings in Police Scotland's estate, including island locations throughout the UKM region. The tender process reached the award stage, and the procurement was guided by the legal framework of the Public Contracts (Scotland) Regulations 2015.

This contract presents a significant opportunity for businesses specialising in risk management and water safety services. Companies with experience in compliance with Health & Safety at Work Regulations and possessing relevant certifications, such as those from the Legionella Control Association, are well-suited for this tender. The requirement for technical expertise to manage water systems and ensure compliance with legislation underscores the potential for growth among SMEs in the environmental and safety sectors. Additionally, the contract's duration and potential for renewal offer long-term business prospects for committed providers.

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Notice Information

Notice Title

Proc-25-3124 - Water Management Risk Assessments

Notice Description

The Scottish Police Authority (known as the "the Authority") requires a Contract in place for water management risk assessments to be carried out. The Authority is tendering this opportunity to appoint a suitably experienced and competent Contractor.

Lot Information

Lot 1

The Scottish Police Authority (known as the "the Authority") requires a Contract in place for water management risk assessments to be carried out. The Authority is tendering this opportunity to appoint a suitably experienced and competent Contractor. Under the Health & Safety at Work Regulations (1974), The Management of Health and Safety at Work Regulations (1999), and the Control of Substances Hazardous to Health Regulations 2002 (COSHH), concerning risk from exposure to Legionella bacteria, the Authority has a duty of care towards their users (e.g. staff, officers, members of the public) to protect them from contracting Legionella and other microbial infections through providing a safe water supply system fit for human consumption and culinary purposes throughout their premises and estates. This duty of care also extends to the susceptibility of the local population to the risk of exposure to the Legionella bacteria. The Authority currently has a requirement for circa 330 Buildings across Police Scotland's Estate covering the whole of Scotland including island locations. This list will be updated during the Contract period and is not a fixed site list, or amount of properties and can be increased or reduced during the Contract term. The Contractor shall carry out ACoP L8 legionella Water risk assessment services and Written Schemes for controlling risk, in line with HSE ACoP L8 and BS 8680:2020 Water quality - Water safety plans - Code of Practice, referred to in this document as BS 8680:2020, or any superseding codes of practice. The requirement may include but not limited to: The identification of systems of risk The review of existing risk assessments Production of up to date Schematics of the water system Appraisal of system condition including accessible equipment Management of Log Books Water Management review Provision of a Legionella Risk Assessment Production of Written Scheme Analysis of Drinking Water systems Supply on-going technical advice on compliance with current legislation and codes of practice including definition of responsibilities and duties of Responsible Person. An Online/web-based portal provided by the organisation will be used by Contractor to upload and store the Control Manuals, Log Books with WRA reports and any associated files to allow to have a login access to Organisation account with a file download functionality

Renewal: 2 x 12 month extensions available

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e06d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/063477-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90711100 - Risk or hazard assessment other than for construction

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£500,000 £500K-£1M

Notice Dates

Publication Date
7 Jul 20261 months ago
Submission Deadline
15 Dec 2025Expired
Future Notice Date
Not specified
Award Date
6 Jul 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
At expiry points of the contract if not extended. e.g. 6 months prior to the end of year 3, year 4 or if all extensions are taken, then retender within year 5 to align with expiry.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Police Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G40 4EH
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Calton
Westminster Constituency
Glasgow East

Supplier Information

Number of Suppliers
1
Supplier Name

Integrated Water Services Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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