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Provision of a Managing Agent to Deliver the Home and Energy Efficient Scotland : Area Based Scheme in Orkney

Orkney Islands Council

This public procurement record has 1 release in its history.

Tender

14 Nov 2025 at 10:04

Tender Notice
Summary of the contracting process

Orkney Islands Council is seeking a managing agent to oversee the Home and Energy Efficient Scotland: Area Based Scheme in Orkney. This tender, valued at £7.5 million, is categorised under energy-efficiency consultancy services, with additional work involving energy management, insulation, and thermal projects. Interested parties must submit tenders electronically by 15 December 2025, with the contract anticipated to start on 1 April 2026 and span until 31 March 2031. The procurement follows an open procedure method and is currently in the tender stage. The buying organisation is a regional authority located in Kirkwall, UK.

This tender presents significant opportunities for companies specialising in energy efficiency solutions, retrofitting, and consultancy services, particularly those with expertise in the Scottish Government's energy efficiency protocols. Companies that can efficiently manage funding and integrate community benefits will find this project particularly suitable. The winning tenderer will not only work to fulfil the annual £1.5 million funding target through government programmes but is also expected to secure additional financing over the five-year contract term. This scheme is ideal for firms aiming to expand their service portfolio within the Scottish islands and contribute to sustainability initiatives.

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Notice Information

Notice Title

Provision of a Managing Agent to Deliver the Home and Energy Efficient Scotland : Area Based Scheme in Orkney

Notice Description

Orkney Islands Council has a requirement to appoint a suitably qualified managing agent to deliver the Home Energy Efficient Scheme : Area Based Scheme in Orkney.

Lot Information

Lot 1

The requirement relates to the appointment of a suitably qualified managing agent to deliver the HEES : ABS into households in communities across Orkney. It is envisaged that the contract will comprise of the marketing and recruitment of participants, appointing suitably qualified retrofit professionals (as per PAS2035:2023 definitions) procuring, appointing and managing sub-contractors/ retrofit installers, sourcing and providing relevant data required to meet reporting obligation outlined by the Scottish Government HEES : ABS guidance. The Council is looking to bid for a minimum of 1.5M GBP per year through the Scottish Government HEES : ABS programme. This is also the expectation that the winning tenderer will access additional funding from external sources over the five-year period of the contract. This will primarily come from ECO and the Council will consider an ECO Flexible Eligibility Statement of Intent to support the HEES : ABS programme. Additional information: The contract value of 975000 GBP is based on an estimated bid for HEES : ABS funding of 7.5 Million over the 5 year contract duration including the 2 x 12 month extensions at 195000 GBP available annually for the managing agent fee.

Renewal: Initial period of 3 years (1/4/26 to 31/3/29), subject to funding being awarded by Scottish Government. Options to extend by 2 x 12-month extension following the initial period at the Council sole discretion and subject to further government grant funding being awarded.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e111
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073816-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

71 - Architectural, construction, engineering and inspection services

CPV Codes

45261410 - Roof insulation work

45320000 - Insulation work

45321000 - Thermal insulation work

71314200 - Energy-management services

71314300 - Energy-efficiency consultancy services

Notice Value(s)

Tender Value
£7,500,000 £1M-£10M
Lots Value
£7,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Nov 20259 months ago
Submission Deadline
15 Dec 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2026 - 31 Mar 2031 Over 5 years
Recurrence
Further notices will be dependent upon the availability of HEES : ABS funding from Scottish Government. Should funding be available a further notice is anticipated in October/November 2030.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Orkney Islands Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Postcode Area
Kirkwall
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands
Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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