T2637 Campsite for Fleadh Cheoil na hEireann Belfast 2026

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05e133-2025-11-14T11:07:32Z",
    "date": "2025-11-14T11:07:32Z",
    "ocid": "ocds-h6vhtk-05e133",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQXY-5321-CGZM",
            "name": "Belfast City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQXY-5321-CGZM"
            },
            "address": {
                "streetAddress": "9-21 Adelaide Street",
                "locality": "Belfast",
                "postalCode": "BT2 8DJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "cps@belfastcity.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-NIR",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQXY-5321-CGZM",
        "name": "Belfast City Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "The Council has opted not to publish a separate preliminary market engagement notice as this Expression of Interest exercise serves the same purpose. By inviting EOIs directly, the Council is able to gauge market capacity, capability and appetite, while keeping the process proportionate and straightforward. Further stages are yet to be determined and may be dictated by the level of interest from the market but at this stage will likely include: Stage 1 - Engagement with interested Bidders to better under capability and capacity to help scope the requirement Stage 2 - A competitive tendering stage"
    },
    "tender": {
        "id": "ocds-h6vhtk-05e133",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "T2637 Campsite for Fleadh Cheoil na hEireann Belfast 2026",
        "description": "Belfast City Council invites expressions of interest 'EOIs' from suitably qualified and experienced providers 'Bidders' for the provision of a campsite for the Fleadh Cheoil na hEireann event in Belfast City in August 2026. Bidders are asked to email their EOI to cps@belfastcity.gov.uk no later than Friday 28th November 2025. Upon receipt of your EOI, Bidders will be issued a Project Brief document setting out the requirement in more detail and will be asked to re-confirm that they are still interested in participating in the procurement exercise following consideration of the Project Brief. Bidders who re-confirm their interest in line with the instructions set out in the Project Brief will then be added to a list select Bidders who will then be involved in further stages of the procurement. Further stages are yet to be determined and may be dictated by the level of interest from the market but at this stage will likely include: Stage 1 - Engagement with interested Bidders to better under capability and capacity to help scope the requirement Stage 2 - A competitive tendering stage",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55200000",
                        "description": "Camping sites and other non-hotel accommodation"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55220000",
                        "description": "Camping-site services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55520000",
                        "description": "Catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN06",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1200000,
            "amount": 1000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "Light touch contract",
            "features": "Belfast City Council invites expressions of interest 'EOIs' from suitably qualified and experienced providers 'Bidders' for the provision of a campsite for the Fleadh Cheoil na hEireann event in Belfast City in August 2026. Bidders are asked to email their EOI to cps@belfastcity.gov.uk no later than Friday 28th November 2025. Upon receipt of your EOI, Bidders will be issued a Project Brief document setting out the requirement in more detail and will be asked to re-confirm that they are still interested in participating in the procurement exercise following consideration of the Project Brief. Bidders who re-confirm their interest in line with the instructions set out in the Project Brief will then be added to a list select Bidders who will then be involved in further stages of the procurement. Further stages are yet to be determined and may be dictated by the level of interest from the market but at this stage will likely include: Stage 1 - Engagement with interested Bidders to better under capability and capacity to help scope the requirement Stage 2 - A competitive tendering stage"
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "submissionMethodDetails": "Please email expressions of interest to cps@belfastcity.gov.uk Once finalised the tender process will be managed using https://e-sourcingni.ukp.app.jaggaer.com",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-11-28T12:00:00+00:00",
        "awardPeriod": {
            "endDate": "2026-01-31T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 1200000,
                    "amount": 1000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "quality, cost, social value",
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "This will be determined later in line with competitive flexible process set out."
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "This will be determined later in line with competitive flexible process set out."
                        },
                        {
                            "type": "quality",
                            "name": "Social value",
                            "description": "This will be determined later in line with competitive flexible process set out."
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Will be included in tender documents when ready"
                        },
                        {
                            "type": "technical",
                            "description": "Will be included in tender documents when ready"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-01T00:00:00+00:00",
                    "endDate": "2027-01-31T23:59:59+00:00",
                    "maxExtentDate": "2028-01-31T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for a further 12 month period."
                },
                "hasOptions": true,
                "options": {
                    "description": "Sufficient flexibility will be included in the contract documents to cover all associated services and contingencies."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "via esourcing or email as appropriate"
            },
            {
                "id": "073875-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/073875-2025",
                "datePublished": "2025-11-14T11:07:32Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}