Award

St Oswalds Warden Call and Door Entry

ROOFTOP HOUSING ASSOCIATION LIMITED

This public procurement record has 1 release in its history.

Award

14 Nov 2025 at 13:07

UK7 - Contract Details Notice
Summary of the contracting process

Rooftop Housing Association Limited has recently concluded a procurement process related to the "St Oswalds Warden Call and Door Entry" project. This contract, awarded to EA-RS Solutions Limited, involves updating the warden call system at St Oswald's Retirement Village in Gloucester, United Kingdom. The process follows a limited procurement method, below the threshold with limited competition among pre-selected local suppliers. Key activities include the decommissioning and replacement of existing systems, provision of comprehensive technical support, and maintenance services. The contract runs from 8 October 2025 to 27 March 2026, with services being active from 5 January 2026. Interested parties had to respond by the closed tender via email, facilitated by the buyer organisation located at 70 High Street, Evesham, WR11 4YD, United Kingdom.

The awarded contract to EA-RS Solutions Limited presents substantive business growth opportunities in the communications equipment installation sector, specifically focused on delivering services to retirement communities. Small to medium enterprises (SMEs) with expertise in advanced telecommunications systems would find this tender particularly fitting. The requirement for comprehensive system integration and responsive maintenance support makes it ideal for businesses with technical prowess in infrastructure development and maintenance. Additionally, firms specialising in delivering training and documentation services for complex installations can leverage this tender to expand their portfolio and client base within the UK's public authority domain.

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Notice Information

Notice Title

St Oswalds Warden Call and Door Entry

Notice Description

Rooftop Housing Association Limited have awarded a contract to EA-RS Solutions Limited to replace the existing obsolete warden call system throughout St Oswald's Retirement Village, Gloucester. The contract includes, but is not limited to, decommissioning and removal of the existing warden call system, supply and installation of a modern Tynetec XT2 warden call system, testing and commissioning ensuring the new system integrates with existing infrastructure, providing comprehensive user guides and technical documentation along with training for staff and residents, and thereafter to provide ongoing support and responsive maintenance. Contract was procured via a Request for Quotes - tenders requested via email from a closed group of local, pre-selected suppliers. Contract period is from 8 October 2025 to 27 March 2026. If you have any questions regarding this award, please email procurement@rooftopgroup.org

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e173
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073976-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

51 - Installation services (except software)

CPV Codes

51300000 - Installation services of communications equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£195,734 £100K-£500K

Notice Dates

Publication Date
14 Nov 20253 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Oct 20254 months ago
Contract Period
5 Jan 2026 - 27 Mar 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROOFTOP HOUSING ASSOCIATION LIMITED
Contact Name
Not specified
Contact Email
procurement@rooftopgroup.org
Contact Phone
Not specified

Buyer Location

Locality
EVESHAM
Postcode
WR11 4YD
Post Town
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
Not specified
Local Authority
Wychavon
Electoral Ward
Evesham North
Westminster Constituency
Droitwich and Evesham

Supplier Information

Number of Suppliers
1
Supplier Name

EA-RS SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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