SC220343 - Kent County Council Security Services

{
    "tag": [
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    "id": "ocds-h6vhtk-05e228-2026-06-09T13:59:36+01:00",
    "date": "2026-06-09T13:59:36+01:00",
    "ocid": "ocds-h6vhtk-05e228",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PLDL-8938-YGYW",
            "name": "Kent County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PLDL-8938-YGYW"
            },
            "address": {
                "streetAddress": "Kent County Council, Sessions House",
                "locality": "Maidstone",
                "postalCode": "ME14 1XQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ45"
            },
            "contactPoint": {
                "name": "April Woods",
                "email": "april.woods@kent.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PLDL-8938-YGYW",
        "name": "Kent County Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Kent County Council (KCC) are seeking to engage with potential suppliers to gather information and feedback on our proposed model for security services. These services include: *Manned Guarding *Patrols *Key Holding *Lock/Unlock This requirement will be across the KCC corporate landlord estate. A service matrix will be supplied that identifies each service requirement at each site. The current size of the estate is between 350/400 operational sites. The property types include a variety of service i.e. Libraries, children centres and offices, all of which fall within the scope of the requirement. A survey and supporting documents can be found within the pre-market engagement stage on the Kent Business Portal for you to complete and upload via the Portal. The deadline for this is midday (12:00) on Friday 12th December.",
                "dueDate": "2025-12-12T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "074261-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/074261-2025",
                "datePublished": "2025-11-17T10:05:12Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "SC220343",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "SC220343 - Kent County Council Security Services",
        "description": "The security service requirement will be applied across the KCC corporate landlord estate. A service matrix will be supplied at invitation to tender stage that identifies each service requirement at each site. For Lot 1, the current size of the estate is circa 300 operational sites. The property types include a variety of services i.e. Libraries, children centres and offices, all of which fall within the scope of the contract. For Lot 2, the current size of the estate is 10 sites for Unaccompanied Asylum Seeking Children properties. The service will provide the following service requirements on both a fixed, variable and reactive basis:- 1.Manned Guarding including: (a)Manned guarding Patrols (b)Reception Cover (c)Voice Announcement (d)Controlled Access (e)CCTV 2.Patrol Service 3.Key Holding and Incident response 4.Lock and Unlock service The detail for each service requirement can be found within the draft Schedule 1 of the contract documents. The Authority reserves the right, at its discretion, to add or remove property sites from the scope of this contract during its term. The Procurement is divided into 2 lots: 1.Lot 1 - Security Services - Operational Estate 2.Lot 2 - Security Services - Unaccompanied Asylum Seeking Children Properties Tenderers may submit Tenders in respect of all lots. There is no limit on the number or value of lots which a Tenderer can be awarded. The contract is anticipated to commence in March 2027, continuing for a period of up to 3 year(s) (36 months) unless terminated in accordance with the proposed Conditions of Contract. It is expected that there will be the potential for a contract extension of up to 2 year(s) (24 months). Kent County Council will be utilising a Competitive Flexible Procedure for this procurement. Please register at Kent Business Portal - https://www.kentbusinessportal.org.uk/ - for further information. A non-disclosure agreement (NDA) must be signed and returned via the Kent Business Portal prior to KCC issuing the Procurement Specific Questionnaire (PSQ) and associated draft tender documents. Upon receipt of a signed NDA, suppliers will be invited to the PSQ stage on the Kent Business Portal and the questionnaire and draft tender documents will be provided. For more information about this opportunity, please visit the eSourcing portal at: https://www.kentbusinessportal.org.uk/tenders/UK-UK-Maidstone:-Security-services./VNV622T746 To respond to this opportunity, please click here: https://www.kentbusinessportal.org.uk/respond/VNV622T746",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79710000",
                        "description": "Security services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79710000",
                        "description": "Security services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 28800000,
            "amount": 24000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2027-03-01T00:00:00+00:00",
                    "endDate": "2030-02-28T23:59:59+00:00",
                    "maxExtentDate": "2032-02-29T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "active",
                "identifiers": [
                    {
                        "id": "Lot 1"
                    }
                ],
                "title": "Security Services - Operational Estate",
                "description": "For Lot 1, the current size of the estate is circa 300 operational sites. The property types include a variety of services i.e. Libraries, children centres and offices, all of which fall within the scope of the contract. The service will provide the following service requirements on both a fixed, variable and reactive basis:- 1.Manned Guarding including: (a)Manned guarding Patrols (b)Reception Cover (c)Voice Announcement (d)Controlled Access (e)CCTV 2.Patrol Service 3.Key Holding and Incident response 4.Lock and Unlock service The detail for each service requirement can be found within the draft Schedule 1 of the contract documents. The Authority reserves the right, at its discretion, to add or remove property sites from the scope of this contract during its term.",
                "value": {
                    "amountGross": 3000000,
                    "amount": 2500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "All tenders received will be considered on the information contained in the Tender or obtained by the Council as a direct result of the tender process. In accordance with the Competitive Flexible Procedure being applied on this procurement, following the completion of the Conditions of Participation stage, this letter invites Tenderers who passed that stage to submit a Tender. The Tender will be evaluated using the following award criteria. Award is designed to assess the service provision along with any associated services and overall best value. Tenderers will need to complete the Tender Questionnaire which contains a series of weighted quality and capability questions. Award is then assessed using the weighted quality and capability questions and the price bid by Tenderers within the Pricing Schedule, subject to passing any minimum quality scores. In order to calculate the Most Advantageous Tender (MAT), the Authority will be awarding the contract based on the Lowest Total Contract Value (TCV) above the Minimum Quality Threshold (MQT) evaluation method.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Minimum Quality Threshold"
                        },
                        {
                            "type": "cost",
                            "name": "Lowest Total Contract Value"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the \"SC220343 - Invitation to Conditions of Participation Stage (Competitive Flexible Procedure)\" letter within the opportunity on the Kent Business Portal."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the \"SC220343 - Invitation to Conditions of Participation Stage (Competitive Flexible Procedure)\" letter within the opportunity on the Kent Business Portal."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "renewal": {
                    "description": "It is expected that there will be the potential for a contract extension of up to 2 year(s) (24 months), depending on both the success in achieving the required outcomes and availability of further funding."
                }
            },
            {
                "id": "2",
                "title": "Security Services - Unaccompanied Asylum Seeking Children Properties",
                "description": "For Lot 2, the current size of the estate is 10 sites for Unaccompanied Asylum Seeking Children properties. The service will provide the following service requirements on both a fixed, variable and reactive basis:- 1.Manned Guarding including: (a)Manned guarding Patrols (b)Reception Cover (c)Voice Announcement (d)Controlled Access (e)CCTV 2.Patrol Service 3.Key Holding and Incident response 4.Lock and Unlock service The detail for each service requirement can be found within the draft Schedule 1 of the contract documents. The Authority reserves the right, at its discretion, to add or remove property sites from the scope of this contract during its term.",
                "status": "active",
                "value": {
                    "amountGross": 25800000,
                    "amount": 21500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "All tenders received will be considered on the information contained in the Tender or obtained by the Council as a direct result of the tender process. In accordance with the Competitive Flexible Procedure being applied on this procurement, following the completion of the Conditions of Participation stage, this letter invites Tenderers who passed that stage to submit a Tender. The Tender will be evaluated using the following award criteria. Award is designed to assess the service provision along with any associated services and overall best value. Tenderers will need to complete the Tender Questionnaire which contains a series of weighted quality and capability questions. Award is then assessed using the weighted quality and capability questions and the price bid by Tenderers within the Pricing Schedule, subject to passing any minimum quality scores. In order to calculate the Most Advantageous Tender (MAT), the Authority will be awarding the contract based on the Lowest Total Contract Value (TCV) above the Minimum Quality Threshold (MQT) evaluation method.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Minimum Quality Threshold"
                        },
                        {
                            "type": "cost",
                            "name": "Lowest Total Contract Value"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the \"SC220343 - Invitation to Conditions of Participation Stage (Competitive Flexible Procedure)\" letter within the opportunity on the Kent Business Portal."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the \"SC220343 - Invitation to Conditions of Participation Stage (Competitive Flexible Procedure)\" letter within the opportunity on the Kent Business Portal."
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2027-03-01T00:00:00+00:00",
                    "endDate": "2030-02-28T23:59:59+00:00",
                    "maxExtentDate": "2032-02-29T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is expected that there will be the potential for a contract extension of up to 2 year(s) (24 months), depending on both the success in achieving the required outcomes and availability of further funding."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-05T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The Competitive Flexible Procedure (CFP) chosen for this procurement is based upon 5 stages. 1) Conditions of Participation. 2) Invitation to tender. 3) Clarification and Negotiation. 4) Invitation to Submit Final Tender (ISFT). 5) Contract Award."
        },
        "submissionMethodDetails": "https://www.kentbusinessportal.org.uk/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-07-10T12:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-06-30T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-11-20T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1042315136",
                "documentType": "biddingDocuments",
                "url": "https://www.kentbusinessportal.org.uk/"
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            {
                "id": "L-1042315328",
                "documentType": "technicalSpecifications",
                "url": "https://www.kentbusinessportal.org.uk/"
            },
            {
                "id": "054306-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/054306-2026",
                "datePublished": "2026-06-09T13:59:36+01:00",
                "format": "text/html"
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        ]
    },
    "language": "en"
}