Award

QEII Summer Showcase 2026

THE QUEEN ELIZABETH CONFERENCE CENTRE

This public procurement record has 2 releases in its history.

Award

16 Feb 2026 at 11:15

UK7 - Contract Details Notice
Tender

22 Nov 2025 at 08:53

UK4 - Tender Notice
Summary of the contracting process

The procurement process for the "QEII Summer Showcase 2026" was initiated by The Queen Elizabeth Conference Centre, a central government public authority based in London. The contract focused on event services, specifically creative design and concept development, incorporating themes from the 1980s alongside modern elements. The procurement followed an open competition method. After the tender stage concluded on 12th December 2025, an award was made, with the contract signed on 2nd February 2026. The event's full delivery, featuring creative spatial planning and unique scenic features, is expected to run until late September 2026.

This tender presented opportunities particularly well-suited to SMEs with expertise in creative event design and theming. Companies with at least three years of experience in delivering complex showcases and corporate event themes were poised to benefit from this contract's requirements for innovative design solutions and venue adaptation. Such projects can significantly enhance business portfolios, allowing successful bidders to showcase their creative capabilities in high-profile settings, stimulating further opportunities within the event services industry.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

QEII Summer Showcase 2026

Notice Description

Creative Design & Concept Development * Development of the overall visual theme including: o Creation of mood boards, design mock-ups and room plans o Integration of both nostalgic 1980s elements and futuristic design o Creative spatial plans for both Cambridge & Windsor Rooms o Recommendations for scenic features, decor, props, installations, and focal points o Guest flow and engagement touchpoints (e.g., photo walls, interactive elements, entrance features) o Proposals for wall wraps, fabrications, and bespoke decor pieces

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e6c5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013751-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
Not specified
Contracts Value
£80,000 Under £100K

Notice Dates

Publication Date
16 Feb 20266 days ago
Submission Deadline
12 Dec 2025Expired
Future Notice Date
Not specified
Award Date
2 Feb 20263 weeks ago
Contract Period
3 Feb 2026 - 30 Sep 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE QUEEN ELIZABETH CONFERENCE CENTRE
Contact Name
Not specified
Contact Email
tenders@qeiicentre.london
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1P 3EE
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

EVENT TREES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05e6c5-2026-02-16T11:15:50Z",
    "date": "2026-02-16T11:15:50Z",
    "ocid": "ocds-h6vhtk-05e6c5",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PLXN-8621-WRWP",
            "name": "The Queen Elizabeth Conference Centre",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PLXN-8621-WRWP"
            },
            "address": {
                "streetAddress": "Broad Sanctuary",
                "locality": "London",
                "postalCode": "SW1P 3EE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "email": "tenders@qeiicentre.london"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-174535",
            "name": "Event Trees",
            "address": {
                "streetAddress": "10 Mandervell Road,",
                "locality": "Oadby",
                "postalCode": "LE2 5LQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF22"
            },
            "contactPoint": {
                "email": "info@event-trees.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PLXN-8621-WRWP",
        "name": "The Queen Elizabeth Conference Centre"
    },
    "tender": {
        "id": "ocds-h6vhtk-05e6c5",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "QEII Summer Showcase 2026",
        "description": "Creative Design & Concept Development * Development of the overall visual theme including: o Creation of mood boards, design mock-ups and room plans o Integration of both nostalgic 1980s elements and futuristic design o Creative spatial plans for both Cambridge & Windsor Rooms o Recommendations for scenic features, decor, props, installations, and focal points o Guest flow and engagement touchpoints (e.g., photo walls, interactive elements, entrance features) o Proposals for wall wraps, fabrications, and bespoke decor pieces",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79952000",
                        "description": "Event services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 96000,
            "amount": 80000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "marketing@qeiicentre.london",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed"
        },
        "tenderPeriod": {
            "endDate": "2025-12-12T17:00:00Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 96000,
                    "amount": 80000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-02T00:00:00Z",
                    "endDate": "2026-09-30T23:59:59+01:00"
                },
                "awardCriteria": {
                    "description": "Suppliers must provide evidence of: Minimum 3 years' experience in creative event design/theming Evidence of comparable creative work (showcases, corporate events, exhibitions) Knowledge of designing for complex venue space"
                }
            }
        ],
        "documents": [
            {
                "id": "076234-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/076234-2025",
                "datePublished": "2025-11-22T08:53:12Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-FTS-174535",
                    "name": "Event Trees"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "79952000",
                            "description": "Event services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2026-02-03T00:00:00Z",
                "endDate": "2026-09-30T23:59:59+01:00"
            },
            "value": {
                "amountGross": 96000,
                "amount": 80000,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2026-02-02T00:00:00Z",
            "documents": [
                {
                    "id": "013751-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/013751-2026",
                    "datePublished": "2026-02-16T11:15:50Z",
                    "format": "text/html"
                }
            ]
        }
    ]
}