Planning

Procurement, Implementation, Training, Maintenance and Ongoing Support of a Dental Practice Management System

UNIVERSITY OF PORTSMOUTH HIGHER EDUCATION CORPORATION

This public procurement record has 1 release in its history.

Planning

25 Nov 2025 at 11:43

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of Portsmouth Higher Education Corporation is in the planning stage of procuring a Dental Practice Management System. This initiative, titled "Procurement, Implementation, Training, Maintenance and Ongoing Support of a Dental Practice Management System," falls within the IT services industry and aims to enhance the university’s School of Dental, Health and Care Professions. Located in Portsmouth, United Kingdom, the market engagement phase commenced with the publishing of a Preliminary Market Engagement Notice on 25th November 2025. Key deadlines include the last date for questions on 10th December 2025 and response submissions by 12th December 2025. A demonstration opportunity is scheduled from 5th to 16th January 2026. Although this is a planning phase, the official procurement is expected to start from 1st May 2026, with an estimated contract value of £150,000.

This tender offers significant opportunities for businesses involved in IT services, specifically those specialising in software development and support. It represents a chance for small and medium-sized enterprises to contribute innovative solutions to a sector poised for growth—education and healthcare technology. Companies experienced in implementing practice management systems in educational settings, with capabilities in offering comprehensive training and support, would be ideally positioned to leverage this opportunity. The engagement is exploratory, designed to gauge market offerings and establish the best fit for the university's ambitious plans to develop its dental school. Participation in the preliminary market engagement allows businesses to showcase their solutions and influence future procurement processes.

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Notice Information

Notice Title

Procurement, Implementation, Training, Maintenance and Ongoing Support of a Dental Practice Management System

Notice Description

The University of Portsmouth School of Dental, Health and Care Professions (SDHCP) champions excellence and innovation in higher education learning, teaching, research and the delivery of primary care dentistry. Our undergraduate Dentists and Dental Care Professionals treat patients across two clinics of 44 treatment bays for 40 weeks of the year, as well as undertaking simulated training in the clinical simulation laboratory. The University has ambitions to further develop the school to become a Dental School taking on new Dentistry students from September 2026. As part of this development, the University of Portsmouth is currently exploring options for the potential procurement of a Dental Practice Management System (DPMS) to support clinical and educational delivery. This Preliminary Market Engagement (PME) is an exploratory exercise and does not form part of a formal procurement procedure. Participation in this PME does not create any obligation on the part of the University to initiate or proceed with a procurement process. Furthermore, a decision not to participate in this exercise will not preclude any supplier from being considered in future tendering opportunities. The primary objective is to gain a deeper understanding of the market landscape, including available solutions and their functionality, industry best practices, indicative pricing models, and innovative approaches. As part of this engagement, we would appreciate if you could share comprehensive information about your solution, including its features, capabilities and any relevant case studies or implementation examples.

Planning Information

PME Released 25th November 2025 Deadline for Questions 10st December 2025 Responses Due 12th December 2025 Demonstration Opportunity 5th January 2026 - 16th January 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e82a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076793-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Nov 20252 months ago
Submission Deadline
Not specified
Future Notice Date
12 Dec 2025Expired
Award Date
Not specified
Contract Period
30 Apr 2026 - 30 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF PORTSMOUTH HIGHER EDUCATION CORPORATION
Contact Name
Anya Simmons
Contact Email
anya.simmons@port.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 2UP
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
Not specified
Local Authority
Portsmouth
Electoral Ward
St Thomas
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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