Tender

Site Emergency Generator Maintenance

THE PIRBRIGHT INSTITUTE

This public procurement record has 2 releases in its history.

Tender

16 Feb 2026 at 16:45

UK4 - Tender Notice
Planning

25 Nov 2025 at 13:47

UK3 - Planned Procurement Notice
Summary of the contracting process

The Pirbright Institute, located in Woking, UK, is currently inviting bids through an open procedure for the maintenance of its site emergency generators. The project is designed for a single supplier to provide ongoing service visits for the Institute’s 10 standby generators, crucial for maintaining power supply during infrastructural failures. The maintenance schedule includes two service visits per year, and the Institute suggests having a dedicated engineer on site with security clearance. The tender is in the active stage, and submissions are to be made electronically by 20 March 2026. The contract period is set to start from 1 May 2026 and conclude on 30 April 2029, with an optional extension available until 30 April 2030. Interested bidders must address the criteria of price and quality equally, with details available in the tender documents.

This tender presents a notable business growth opportunity for engineering firms with expertise in generator maintenance services and swift callout capabilities. Companies capable of adhering to high standards of maintenance and operational professionalism will find this contract advantageous—particularly those experienced with high-containment sites and possessing security-clearance capacity. As the procurement method is an open procedure, SMEs are encouraged to compete, offering businesses the chance to establish a long-term relationship with a respected public undertaking, The Pirbright Institute. The contract aligns with services that deal with the repair and maintenance of generators, allowing businesses in this field to expand their client base and enhance their portfolio with a substantial and ongoing project.

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Notice Information

Notice Title

Site Emergency Generator Maintenance

Notice Description

Project Background The contract is for a single supplier to provide Maintenance and Servicing to the Institute's 10 Emergency standby generators. Each generator listed below requires two service visits per year, one minor and one major visit. We expect to be advised if any of the generators require changing or replacing items such as Oil, Oil/Air and fuel filters, coolant, Oil, fuel lines, fuel quality, plugs, leads etc other than detailed in the site maintenance specification doc 3.2. These costs will be extra to contract costs and require approval of additional quotations. Service dates to be set out in advance between the Pirbright maintenance scheduler and company contact. Several visits may have to be arranged due to our building shutdown schedule so it may not be possible to service all the engines in one continuous site visit. It is also suggested that the site has a dedicated engineer who would seek to attain security clearance for the site so as to work independently of engineering services escorting engineers and to have a skill level where they are able to sign on and off work permits in advance and following servicing or breakdown or extra to contract works. For more information, please see Schedule 5.a - Contract Specification Document - Site Generator.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e85e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014018-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31120000 - Generators

31122000 - Generator units

31127000 - Emergency generator

31160000 - Parts of electric motors, generators and transformers

50000000 - Repair and maintenance services

50532300 - Repair and maintenance services of generators

Notice Value(s)

Tender Value
£187,502 £100K-£500K
Lots Value
£187,502 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Feb 20266 days ago
Submission Deadline
20 Mar 20264 weeks to go
Future Notice Date
9 Jan 2026Expired
Award Date
Not specified
Contract Period
30 Apr 2026 - 30 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Not specified
Contact Email
procurement.department@pirbright.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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