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Site Emergency Generator Maintenance

THE PIRBRIGHT INSTITUTE

This public procurement record has 4 releases in its history.

Award

29 Jun 2026 at 10:30

UK7 - Contract Details Notice
Award

18 May 2026 at 15:50

UK6 - Contract Award Notice
Tender

16 Feb 2026 at 16:45

UK4 - Tender Notice
Planning

25 Nov 2025 at 13:47

UK3 - Planned Procurement Notice
Summary of the contracting process

The procurement process for the "Site Emergency Generator Maintenance" contract was conducted by The Pirbright Institute, based in Woking, United Kingdom. This contract, awarded under an open procedure, involves servicing and maintaining the Institute’s 10 emergency standby generators. Key dates include the contract signing on 3rd June 2026, with the contract period running from 22nd June 2026 to 31st May 2029, offering a potential 12-month extension. The procurement process reached the award stage, with Vital Power Ltd selected as the supplier for this essential services contract, valued at £56,444 with additional options for works or emergency generator hire if needed.

This tender presents significant opportunities for businesses specialising in electrical engineering services, particularly those experienced in generator maintenance and repair. Companies equipped to offer high-quality technical and repair services at competitive prices will find this contract beneficial given its explicit focus on consistent and rapid response services to maintain critical infrastructure. Businesses, especially small to medium enterprises, can leverage this opportunity to enhance their portfolio and foster growth by working alongside a reputable organisation like The Pirbright Institute, located in a region with a robust demand for industrial services.

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Notice Information

Notice Title

Site Emergency Generator Maintenance

Notice Description

Project Background The contract is for a single supplier to provide Maintenance and Servicing to the Institute's 10 Emergency standby generators. Each generator listed below requires two service visits per year, one minor and one major visit. We expect to be advised if any of the generators require changing or replacing items such as Oil, Oil/Air and fuel filters, coolant, Oil, fuel lines, fuel quality, plugs, leads etc other than detailed in the site maintenance specification doc 3.2. These costs will be extra to contract costs and require approval of additional quotations. Service dates to be set out in advance between the Pirbright maintenance scheduler and company contact. Several visits may have to be arranged due to our building shutdown schedule so it may not be possible to service all the engines in one continuous site visit. It is also suggested that the site has a dedicated engineer who would seek to attain security clearance for the site so as to work independently of engineering services escorting engineers and to have a skill level where they are able to sign on and off work permits in advance and following servicing or breakdown or extra to contract works. For more information, please see Schedule 5.a - Contract Specification Document - Site Generator.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e85e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060631-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31120000 - Generators

31122000 - Generator units

31127000 - Emergency generator

31160000 - Parts of electric motors, generators and transformers

50000000 - Repair and maintenance services

50532300 - Repair and maintenance services of generators

Notice Value(s)

Tender Value
£187,502 £100K-£500K
Lots Value
£187,502 £100K-£500K
Awards Value
£56,444 Under £100K
Contracts Value
£56,444 Under £100K

Notice Dates

Publication Date
29 Jun 20261 months ago
Submission Deadline
20 Mar 2026Expired
Future Notice Date
9 Jan 2026Expired
Award Date
18 May 20263 months ago
Contract Period
22 Jun 2026 - 31 May 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

Vital Power Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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