This public procurement record has 3 releases in its history.

Award

18 May 2026 at 14:50

Tender

16 Feb 2026 at 16:45

Planning

25 Nov 2025 at 13:47

Summary of the contracting process

The procurement process for the "Site Emergency Generator Maintenance" was initiated by The Pirbright Institute, based in Woking, United Kingdom. This open procedure contract requires servicing and maintenance of the Institute’s 10 emergency standby generators. The procurement progressed through planning, tender, and award stages, with the award being made on 18th May 2026 to Vital Power Ltd. The contract period will commence on 1st June 2026 and end on 31st May 2029, with an optional 12-month extension available. Located in the UKJ25 region, this service contract is classified under repair and maintenance services for generators, offering opportunities for both small and large enterprises. The procurement method utilised was open, highlighting a transparent and competitive bidding process.

This tender offers substantial opportunities for businesses involved in generator maintenance and repair services, particularly those with experience in the energy and power sector. With a total of six bids received, including five from SMEs, it underscores the competitiveness within this market. Companies capable of providing dedicated maintenance services, obtaining security clearances for their personnel, and adapting to the Institute’s specific building shutdown and service scheduling requirements are particularly well-suited to such contracts. Engaging in this contract could lead to long-term partnerships with public undertakings and further expansion in generator servicing projects.

How relevant is this notice?

Notice Title

Site Emergency Generator Maintenance

Notice Description

Project Background The contract is for a single supplier to provide Maintenance and Servicing to the Institute's 10 Emergency standby generators. Each generator listed below requires two service visits per year, one minor and one major visit. We expect to be advised if any of the generators require changing or replacing items such as Oil, Oil/Air and fuel filters, coolant, Oil, fuel lines, fuel quality, plugs, leads etc other than detailed in the site maintenance specification doc 3.2. These costs will be extra to contract costs and require approval of additional quotations. Service dates to be set out in advance between the Pirbright maintenance scheduler and company contact. Several visits may have to be arranged due to our building shutdown schedule so it may not be possible to service all the engines in one continuous site visit. It is also suggested that the site has a dedicated engineer who would seek to attain security clearance for the site so as to work independently of engineering services escorting engineers and to have a skill level where they are able to sign on and off work permits in advance and following servicing or breakdown or extra to contract works. For more information, please see Schedule 5.a - Contract Specification Document - Site Generator.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e85e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045441-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services


CPV Codes

31120000 - Generators

31122000 - Generator units

31127000 - Emergency generator

31160000 - Parts of electric motors, generators and transformers

50000000 - Repair and maintenance services

50532300 - Repair and maintenance services of generators

Notice Value(s)

Tender Value
£187,502 £100K-£500K
Lots Value
£187,502 £100K-£500K
Awards Value
£56,444 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
18 May 20261 months ago
Submission Deadline
20 Mar 2026Expired
Future Notice Date
9 Jan 2026Expired
Award Date
17 May 20261 months ago
Contract Period
31 May 2026 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified

Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

VITAL POWER

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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