Planning

Site Emergency Generator Maintenance

THE PIRBRIGHT INSTITUTE

This public procurement record has 1 release in its history.

Planning

25 Nov 2025 at 13:47

UK3 - Planned Procurement Notice
Summary of the contracting process

The Pirbright Institute, a public undertaking in the United Kingdom, is in the planning stage of procuring maintenance and servicing for its site emergency generators. With the procurement title "Site Emergency Generator Maintenance," the project is set within the services category, specifically covering repair and maintenance services of generators. The open procedure procurement method invites interested parties to engage with this tender, which holds significant importance due to the critical infrastructure needs of the institute. Relevant dates include an enquiry period ending on 21st January 2026, tender submission by 30th January 2026, and a contract expected to be awarded by 6th March 2026. This initiative has a contract period starting on 1st April 2026 through to 31st March 2029, with an optional one-year extension.

This tender presents substantial business growth opportunities, particularly for firms specialising in the maintenance of high-capacity generator systems and those with capabilities in swift engineering response. The tender is ideally suited for small and medium-sized enterprises (SMEs) that can deliver professional and high-standard maintenance services, including swift on-site response, routine visits, and adherence to stringent operational requirements. Companies that focus on continuous improvement and have skilled personnel capable of obtaining necessary security clearances would be well-prepared to meet the demands of this project. The Pirbright Institute demands a robust maintenance partner to ensure uninterrupted critical power supply, making this a promising opportunity for qualified businesses in the generator repair and maintenance industry.

How relevant is this notice?

Notice Information

Notice Title

Site Emergency Generator Maintenance

Notice Description

1. Project Objectives/Background 1.1. The contract is for a single supplier to provide Maintenance and Servicing to the Institute's Standby generators. 2. Scope 2.1. In the event of failure to critical infrastructure the Institute must be able to rely on swift engineering attendance with diesel generators and associated cabling in a range from 500kVA to1500kVA engines within time measure associated with a high containment site. Suggested time frame is 4 hours between callout and site attendance. 2.1.1. Each generator requires two service visits per year, one minor and one major visit. 2.1.2. We expect to be advised of if any of the generators require changing or replacing items such as Oil require testing samples to verify this change. Oil/Air and fuel filters, coolant, Oil, fuel lines, fuel quality, plugs, leads etc. Service dates to be set out in advance between the Pirbright maintenance scheduler and company contact. Several visits may have to be arranged due to our building shutdown schedule so it may not be possible to service all the engines in one continuous site visit. It is also suggested that the site has a dedicated engineer who would seek to attain security clearance for the site so as to work independently of engineering services escorting engineers and to have a skill level where they are able to sign on and off work permits in advance and following servicing or breakdown or extra to contract works. 2.1.3. One essential requirement is to ensure power supplies remain on at all times, this is achieved through a series of UPS's DRUPS and standby generators. 2.1.4. Subcontractors are expected to attain a high standard of maintenance, conducting themselves with professionalism and having an attitude of continuous improvement. The generator engineer will be reporting and working alongside the Site Electrical Supervisor to structure building "On/Off load" testing and maintenance. 2.1.5. It is preferable that the site has a dedicated maintenance engineer and a deputy who are security cleared to "Contractor Pass" level after site familiarisation and operation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e85e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076874-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31120000 - Generators

31122000 - Generator units

31127000 - Emergency generator

31160000 - Parts of electric motors, generators and transformers

50000000 - Repair and maintenance services

50532300 - Repair and maintenance services of generators

Notice Value(s)

Tender Value
£187,502 £100K-£500K
Lots Value
£187,502 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Nov 20251 weeks ago
Submission Deadline
30 Jan 20262 months to go
Future Notice Date
9 Jan 20262 months to go
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Not specified
Contact Email
procurement.department@pirbright.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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