ID 6278672 DoJ DAC 16/25 - NIPS - SAP Licences

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05e9eb-2025-11-27T10:35:58Z",
    "date": "2025-11-27T10:35:58Z",
    "ocid": "ocds-h6vhtk-05e9eb",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PRMX-2692-MXQX",
            "name": "Northern Ireland Prison Service",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRMX-2692-MXQX"
            },
            "address": {
                "streetAddress": "Castle Buildings",
                "locality": "Belfast",
                "postalCode": "BT4 3SQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "Justice.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-NIR",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVWG-8426-YWXV",
            "name": "CPD - Supplies and Services Division",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVWG-8426-YWXV"
            },
            "address": {
                "streetAddress": "Clare House 303 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "Justice.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
            "details": {
                "url": "https://www.finance-ni.gov.uk/topics/procurement"
            }
        },
        {
            "id": "GB-PPON-PBXY-3232-WNHZ",
            "name": "Information withheld due to security.",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBXY-3232-WNHZ"
            },
            "address": {
                "streetAddress": "Information withheld due to security.",
                "locality": "Information withheld due to security.",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "witheldemail@noreply.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PRMX-2692-MXQX",
        "name": "Northern Ireland Prison Service"
    },
    "tender": {
        "id": "ID 6278672",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "ID 6278672 DoJ DAC 16/25 - NIPS - SAP Licences",
        "description": "NIPS are currently using SAP ERP ECC6 software for the COMPASS System (NIPS HR/Payroll/Rostering/Training system for Operational Staff). NIPS already own the required SAP ERP ECC6 licences as they were purchased as part of the original contract. SAP Enterprise Support is required to download future software releases, software support patches relating to legislative changes in Payroll/HR and for technical support. Without this support we cannot operate and maintain this system to be fit for purpose.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "Direct award conditions and permissible justifications are set out under Chapter 3 and Schedule 5 of the Procurement Act. NIPS are proceeding with a direct award on the grounds set out under paragraph 6 where the following conditions are met; (a)due to an absence of competition for technical reasons, only a particular supplier can supply the goods, services or works required, and (b)there are no reasonable alternatives to those goods, services or works.",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "singleSuppliersTechnicalReasons"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "ID 6278672 DoJ DAC 16/25 DoJ - NIPS - SAP Licences - ERP ECC6 Ehp6",
            "status": "pending",
            "value": {
                "amountGross": 792816,
                "amount": 660680,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PBXY-3232-WNHZ",
                    "name": "Information withheld due to security."
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "72000000",
                            "description": "IT services: consulting, software development, Internet and support"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKN",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-01-01T00:00:00+00:00",
                "endDate": "2026-12-31T23:59:59+00:00",
                "maxExtentDate": "2030-12-31T23:59:59+00:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "There are three optional extensions of 12 months each."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "077568-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/077568-2025",
                    "datePublished": "2025-11-27T10:35:58Z",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-12-22T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "language": "en"
}