ID 6278672 DOJ DAC 16/25 DOJ - NIPS - SAP Licenses

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05e9eb-2026-03-13T11:28:32Z",
    "date": "2026-03-13T11:28:32Z",
    "ocid": "ocds-h6vhtk-05e9eb",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PRMX-2692-MXQX",
            "name": "Northern Ireland Prison Service",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRMX-2692-MXQX"
            },
            "address": {
                "streetAddress": "Dundonald House, Upper Newtownards Road",
                "locality": "Belfast",
                "postalCode": "BT4 3SU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    },
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVWG-8426-YWXV",
            "name": "CPD - Supplies & Services Division",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVWG-8426-YWXV"
            },
            "address": {
                "streetAddress": "Clare House, 303 Airport Road West",
                "locality": "BELFAST",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.",
            "details": {
                "url": "https://www.finance-ni.gov.uk/topics/procurement"
            }
        },
        {
            "id": "GB-PPON-PBXY-3232-WNHZ",
            "name": "Withheld Section94 Supplier",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBXY-3232-WNHZ"
            },
            "address": {
                "streetAddress": "Withheld address line 1",
                "locality": "Withheld Town",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "witheldemail@noreply.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PRMX-2692-MXQX",
        "name": "Northern Ireland Prison Service"
    },
    "tender": {
        "id": "ID 6278672 DOJ DAC 16/25",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "ID 6278672 DOJ DAC 16/25 DOJ - NIPS - SAP Licenses",
        "description": "NIPS are currently using ERP ECC6 software for the COMPASS System (NIPS HR/Payroll/Rostering/Training system for Operational Staff). NIPS already own the required ERP ECC6 licences as they were purchased as part of the original contract. Enterprise Support is required to download future software releases, software support patches relating to legislative changes in Payroll/HR and for technical support. Without this support NIPS cannot operate and maintain this system to be fit for purpose. The support and maintenance is paid annually and the contract cost for the four year period is PS660,680 VAT Inclusive.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "Under Chapter 3 and Schedule 5 of the Procurement Act there are justifications for a direct award on the grounds set out under paragraph 7 where the public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance. On the basis of the information presented, it may be possible to rely on a derogation in this case as SAP (UK) Ltd appear to be the only company who can deliver the required licence and support. required support.",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "singleSuppliersTechnicalReasons"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "ID 6278672 DoJ DAC 16/25 DoJ - NIPS - SAP Licences - ERP ECC6 Ehp6",
            "status": "active",
            "value": {
                "amountGross": 660680,
                "amount": 550567,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PBXY-3232-WNHZ",
                    "name": "Withheld Section94 Supplier"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "72000000",
                            "description": "IT services: consulting, software development, Internet and support"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKN",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKN",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKN",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-01-01T00:00:00Z",
                "endDate": "2026-12-31T23:59:59Z",
                "maxExtentDate": "2030-12-31T23:59:59Z"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Following the initial contract period, there are 3 potential extension periods of up to 12 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "077568-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/077568-2025",
                    "datePublished": "2025-11-27T10:35:58Z",
                    "format": "text/html"
                },
                {
                    "id": "081777-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/081777-2025",
                    "datePublished": "2025-12-11T09:56:48Z",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-12-23T23:59:59Z",
                    "status": "scheduled"
                }
            ],
            "date": "2025-12-11T00:00:00Z",
            "standstillPeriod": {
                "endDate": "2025-12-22T23:59:59+00:00"
            }
        }
    ],
    "language": "en",
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "ID 6278672 DOJ DAC 16/25 DOJ - NIPS - SAP Licenses",
            "status": "active",
            "period": {
                "startDate": "2026-01-01T00:00:00Z",
                "endDate": "2026-12-31T23:59:59Z",
                "maxExtentDate": "2030-12-31T23:59:59Z"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Following the initial contract period, there are 3 potential extension periods of up to 12 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority."
            },
            "value": {
                "amountGross": 660680,
                "amount": 550567,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2026-01-01T00:00:00Z",
            "noAgreedMetricsRationale": "The contract value is below the relevant threshold of PS5million and key performance indicators are not required.",
            "documents": [
                {
                    "id": "022853-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/022853-2026",
                    "datePublished": "2026-03-13T11:28:32Z",
                    "format": "text/html"
                }
            ]
        }
    ]
}