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ID 6278672 DOJ DAC 16/25 DOJ - NIPS - SAP Licenses

Northern Ireland Prison Service

This public procurement record has 3 releases in its history.

Award

13 Mar 2026 at 11:28

UK7 - Contract Details Notice
Award

11 Dec 2025 at 09:56

UK6 - Contract Award Notice
Award

27 Nov 2025 at 10:35

UK5 - Transparency Notice
Summary of the contracting process

The Northern Ireland Prison Service, in collaboration with the CPD - Supplies & Services Division, has concluded a direct award contract concerning SAP Licences for the COMPASS System, integral to HR/Payroll/Rostering/Training of operational staff. This procurement process, under Northern Irish devolved regulations, primarily involves IT services such as consulting and software support. The procurement method has been necessitated by technical reasons, ensuring compatibility with existing systems without technical difficulties. The contract, with a four-year duration starting from 1 January 2026 and valued at £660,680 VAT inclusive, offers potential extensions and is documented under the Procurement Act 2023/54. It serves to ensure ongoing system operation and maintenance through scheduled software updates and support.

This tender creates substantial opportunities for large-scale IT service providers specialising in the delivery and support of ERP systems, with a focus on software development, consulting, and patch management. Firms capable of providing expert technical assistance and seamless integration with existing SAP solutions will find this contract favourable, particularly those with experience in handling direct award processes. Such contracts can fortify their position in public sector procurement, offering growth avenues through delivering essential services that ensure operational continuity for governmental bodies.

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Notice Information

Notice Title

ID 6278672 DOJ DAC 16/25 DOJ - NIPS - SAP Licenses

Notice Description

NIPS are currently using ERP ECC6 software for the COMPASS System (NIPS HR/Payroll/Rostering/Training system for Operational Staff). NIPS already own the required ERP ECC6 licences as they were purchased as part of the original contract. Enterprise Support is required to download future software releases, software support patches relating to legislative changes in Payroll/HR and for technical support. Without this support NIPS cannot operate and maintain this system to be fit for purpose. The support and maintenance is paid annually and the contract cost for the four year period is PS660,680 VAT Inclusive.

Procurement Information

Under Chapter 3 and Schedule 5 of the Procurement Act there are justifications for a direct award on the grounds set out under paragraph 7 where the public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance. On the basis of the information presented, it may be possible to rely on a derogation in this case as SAP (UK) Ltd appear to be the only company who can deliver the required licence and support. required support.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e9eb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/022853-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£550,567 £500K-£1M
Contracts Value
£550,567 £500K-£1M

Notice Dates

Publication Date
13 Mar 20265 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
27 Nov 20259 months ago
Contract Period
1 Jan 2026 - 31 Dec 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northern Ireland Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT4 3SU
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Stormont
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
1
Supplier Name

Withheld Section94 Supplier

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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